MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

January 9, 2008


I. Attendance

Mrs. Hutchinson called the roll:

Present

Ms. Marlena Lange, President

Mr. Carl Berkowitz, Vice President

Mrs. Joan Hutchinson, Secretary

Mrs. Rosa Boyd (arrived 7:17pm)

Mr. Richard C. Bell

Mr. Kevin J. Gallagher, Director

Absent

Ms. Barbara Kay, Treasurer

Visitors

No visitors


II. Agenda

A. Roll Call G. Treasurer's Report

B. Minutes H. Library Staff Reports

C. Visitor Comments I. Committee Report

D. Correspondence J. Old Business

E. President's Report K. New Business

F. Director's Report L. Adjournment


III. Discussion and Recommendation

A. Ms. Marlena Lange, President, opened the meeting at
7:08pm.


B. Minutes

Mrs. Hutchinson moved for adoption of the minutes of the
December 12, 2007 meeting

with the following correction to K. New Business - motion #
88: "...moved to approve the adjusted salary...."
Mr. Bell seconded.

Ayes: Bell, Berkowitz, Hutchinson, Lange - 4

Noes: None

Motion declared approved. (01/9/08 - 6)


C. Visitor Comments

No comments.


D. Correspondence 

A copy of all the correspondence sent to each Board member
is attached to the official minutes.

Ms. Lange read a letter from the MHS Library Media Center
thanking Bridget Manigo for a presentation that she made
possible on "Keys to Successful College Interviews."

There were corrections made to the Board of Trustees
address and e-mail list. (Corrected copy attached to
official minutes)


E. President's Report

Mr. Bell reported meeting with Marlena, Carl and Kevin on
January 7^th with regard to a

proposal for a 5 year contract with RCLS on the ANSER
Service. There were some issues

raised during the meeting. (Issues raised are attached to
the official minutes)


F. Director's Report

(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)

Mr. Gallagher reported that Tuesday, March 11^th is Lobby
Day in Albany.


G. Treasurer's Report

There was no report because the Business office is closing
out 2007. Mr. Gallagher

reported that we received the final Orange County Aid
check.


H. Library Staff Reports

Mr. Gallagher reported that at the Department Head meeting
Mary Climes reported severe

shelving problems ("crisis") with large print books and
DVD's. They are going to look to

compress the Spanish collection to make space.


I. Committee Reports

Building & Grounds Committee:  Ms. Lange reported that
someone came to look at the

front doors and Mr. Gallagher has to return his call for
the estimate.

Tri-County is coming to replace a valve for the boiler.

The library received the globes but not the poles for the
light poles we ordered for the front of the building. The
company is looking into the problem.

The estimated cost for Day Automation is $2000 to set up
automatic setbacks for holidays

and closing. Mr. Gallagher will confirm the cost.

 Finance Committee: No report.


J. Old Business

No report.


K. New Business

The Board discussed the trustee vacancy. There are possibly
three people interested. The Board tentatively selected
January 24^th at 6:00pm to setup meetings with each
candidate every half hour.

Ms. Lange had a discussion on sharing the cost with the
Friends of Middletown Thrall Library for the purchase of a
piano.

Mr. Gallagher reported that the Board should review the By-
laws in 2008. They have not been reviewed in several years.
Discussion followed.

Mrs. Hutchinson moved to go into executive session at
7:55pm for discussion of a personnel matter. Mrs. Boyd
seconded.

Ayes: Lange, Hutchinson, Boyd, Berkowitz, Bell - 5

Noes: None

Motion declared approved. (1/09/08 - 7)

The Board returned from executive session at 7:57p.m.


L. Adjournment

Mr. Berkowitz moved to adjourn the meeting at 8:00 pm. Mrs.
Hutchinson seconded.

Ayes: Lange, Hutchinson, Bell, Boyd, Berkowitz - 5

Noes: None

Motion declared approved. (1/09/08 - 8)

Respectfully submitted,

Joan Hutchinson, Secretary

TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers 

(01/09/08 - 2) Designated Middletown Times Herald Record as
official newspaper

(01/09/08 - 3) Designated the Orange County Trust Company
as official bank

(01/09/08 - 4) Reappointed Richard Guertin as Library
District Attorney

(01/09/08 - 5) Adjournment

(01/09/08 - 6) Approval of 12/12/07 minutes

(01/09/08 - 7) Executive Session

(01/09/08 - 8) Adjournment