MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 10, 2007 I. Attendance Mrs. Hutchinson called the roll: Present Mr. Richard C. Bell, President Ms. Marlena Lange, Vice President Mrs. Joan Hutchinson, Secretary Mrs. Rosa Boyd, Treasurer Ms. Eileen Connolly Mr. Kevin J. Gallagher, Director Absent Mr. Carl Berkowitz (excused) Ms. Barbara Kay (excused) Visitors No visitors. II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Richard C. Bell, President, opened the meeting at 7:10pm. Mr. Gallagher announced that the representatives from the Finkelstein Memorial Library (Spring Valley) were unable to attend this meeting and asked if they could attend the February 7th meeting. B. Minutes Ms. Connolly moved for adoption of the minutes of the December 13, 2006 meeting. Mrs. Hutchinson seconded. Ayes: Bell, Hutchinson, Connolly, Lange, Boyd - 5 Noes: None Motion declared approved. (01/10/07 - 6) Ms. Lange moved to go into executive session at 7:12pm to discuss contract negotiations. Mrs. Boyd seconded. Ayes: Bell, Hutchinson, Connolly, Lange, Boyd - 5 Noes: None Motion declared approved. (01/10/07 - 7) The Board returned from executive session at 7:40pm. Mrs. Hutchinson moved to provide the part-time personnel with a 3% increase for all part- timers who have been employed for three months or more and give the Director discretion to provide merit increases to qualified candidates. Ms. Lange seconded. Ayes: Bell, Hutchinson, Connolly, Lange, Boyd - 5 Noes: None Motion declared approved. (01/10/07 - 8) Mrs. Boyd moved to approve the salaries for the Director and the Administrative Assistant as the Board agreed upon in the executive session. Ms. Connolly seconded. Ayes: Bell, Hutchinson, Connolly, Lange, Boyd - 5 Noes: None Motion declared approved. (01/10/07 - 9) Ms. Connolly moved to approve the contract as presented for the librarians. Ms. Lange seconded. Ayes: Bell, Hutchinson, Connolly, Lange, Boyd - 5 Noes: None Motion declared approved. (01/10/07 - 10) Ms. Connolly said the Board would like to thank Ms. Kay and Mrs. Hutchinson for their outstanding leadership and work. C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Bell wanted to commend Mr. Gallagher for keeping things under control. There were a couple of days that everything was happening and he kept the Board well informed. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Discussion followed. G. Treasurer's Report No report. H. Library Staff Reports Mr. Gallagher reported that Betsey Mudrick will be resigning as of March 1st. She is a part-time clerk at Summitfield. They are relocating to South Carolina. I. Committee Reports Building & Grounds Committee: Mr. Gallagher has been in contact with Genesys about the second phase of the work. Ms. Lange reported that the claim for the December 8th leak has been filed with the insurance company. Ms. Lange reported that the YA section has moved some shelving and tables around to make more room. Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for December, 2006 in the amount of $76,180.14 having been audited by Barbara Kay and found to be correct, be approved. Ms. Lange seconded. Ayes: Bell, Boyd, Hutchinson, Lange, Connolly - 5 Noes: None Motion declared approved. (01/10/07 - 11) J. Old Business Ms. Connolly moved that the Board accept the revised six month leave request from Debbie Libassi stating that the new start date is December 19, 2006 and she will be using her accrued time first then start the six month leave. Mrs. Boyd seconded. Ayes: Bell, Boyd, Hutchinson, Lange, Connolly - 5 Noes: None Motion declared approved. (01/10/07 - 12) K. New Business The Board held discussion on the revised Public Computer Use Policy from the library staff. The Board tabled this for the February meeting. The Board also tabled the draft of the Children's Department Computer Use Policy for the February meeting. L. Adjournment Ms. Connolly moved to adjourn the meeting at 8:09 pm. Mrs. Hutchinson seconded. Ayes: Hutchinson, Bell, Boyd, Lange, Connolly - 5 Noes: None Motion declared approved. (01/10/07 - 13) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/10/07 - 1) Accepted slate of officers (01/10/07 - 2) Designated Middletown Times Herald Record as official newspaper (01/10/07 - 3) Designated the Orange County Trust Company as official bank (01/10/07 - 4) Reappointed Richard Guertin as Library District Attorney (01/10/07 - 5) Adjournment (01/10/07 - 6) Approval of 12/13/06 minutes (01/10/07 - 7) Executive Session (01/10/07 - 8) Approved part-time salaries for 2007 (01/10/07 - 9) Approved Director & Administrative Assistant salaries for 2007 (01/10/07 - 10) Approved the contract for librarians (01/10/07 - 11) Approval of disbursements for December 2006 (01/10/07 - 12) Approved revised leave request for D. Libassi (01/10/07 - 13) Adjournment