MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES January 12, 2005 I. Attendance Ms. Lange called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Ms. Marlena Lange, Secretary Mrs. Rosa Boyd, Treasurer Ms. Eileen Connolly Mr. Kevin J. Gallagher, Director Absent Mrs. Joan Hutchinson (excused) Ms. Barbara Kay (excused) Visitors Mr. Kenneth Frank, Esq. (Norton & Christian) II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:06pm and led the pledge to the flag. Mr. Berkowitz introduced Mr. Kenneth Frank. Ms. Lange moved to go into executive session at 7:08pm for discussion of contractual and legal matters. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Lange, Boyd, Connolly – 5 Noes: None Motion declared approved. (1/12/05 – 5) The Board returned from executive session at 7:50pm. B. Minutes Mr. Bell moved for adoption of the minutes of December 8, 2004. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Lange, Boyd, Connolly – 5 Noes: None Motion declared approved. (1/12/05 – 6) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz discussed e-mail from Robert Hubsher, RCLS Director. Mr. Berkowitz discussed the new security guards. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported receiving a call from Karastan Bigelow and there was a 10 year warranty on this carpet. Mr. Gallagher reported that the bookdrop in the Town of Wallkill is still getting water in it. The Board decided that a letter should be sent and if the problem isn't corrected put a sign on it and lock the bookdrop. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) H. Library Staff Reports Ruth Carrington, part-time librarian, has resigned and Janice Jones has been hired to replace her. Mr. Gallagher reported that Lois Miller, part-time clerk, replaced Rebecca Basinski in the children's room. I. Committee Reports Building & Grounds Committee: Discussion was held on the door locks. Finance Committee: Ms. Connelly moved that the regular monthly disbursements for December, 2004 in the amount of $69,943.35 having been audited by Rosa Boyd and found to be correct, be approved. Mr. Bell seconded. Ayes: Berkowitz, Bell, Connelly, Lange, Boyd, – 5 Noes: None Motion declared approved. (1/12/05 – 7) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #7 TO: L7410.8157.12.0000.6 Librarians Full-Time $1,722.00 FROM: L7410.8163.12.0000.6 Custodial Full-Time $1,722.00 The above amount represents what is needed to cover Retro-Pay Salaries through the end of 2004. Ms. Connolly seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Connolly – 5 Noes: None Motion declared approved. (1/1205 – 8) Mrs. Boyd moved that Board of Trustees of Middletown Thrall Library amend the 2004 Revenue to be increased by the following: REVENUE AMENDMENT #4 REVENUES:L2082 Library Charges Revenue $5,030.05 (we received more money than anticipated) L2401 Interest & Earning $ 518.65 (we received more money than anticipated) L2705 GIFTS & Donations $ 150.00 (From RSS Donation for using Public Meeting Room) L2770 Misc. Income $ 200.00 (From Columbia Gas Project for displaying reference materials) Ms. Connolly seconded. Ayes: Berkowitz, Bell, Boyd, Connolly, Lange – 5 Noes: None Motion declared approved. (1/12/05 – 9) J. Old Business Mr. Gallagher reported on the proposals for new carpet for the first floor of the building. Discussion followed. K. New Business Mr. Gallagher discussed forming a trustee/staff planning committee. (Memo attached to official minutes) Mr. Berkowitz appointed a Trustee Planning Committee to include members of the staff, perhaps members from the community and the Friends. Mr. Berkowitz appointed Eileen Connolly, Rosa Boyd and Carl Berkowitz from the Board. Mr. Berkowitz reported that we have a 10 year anniversary coming up on February 13th. Discussion followed. L. Adjournment Ms. Connolly moved to adjourn the meeting at8:51pm. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Connolly, Lange, Boyd - 5 Noes: None Motion declared approved. (1/12/05 - 10) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/05 - 1) Accepted slate of officers (01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper (01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company (01/12/05 - 4) Adjournment (01/12/05 - 5) Executive Session (01/12/05 - 6) Approval of 12/08/04 minutes (01/12/05 - 7) Approval of disbursements for December 2004 (01/12/05 - 8) Approved Budget Transfer #7 (01/12/05 - 9) Approved Budget Amendment #4 (01/12/05 - 10) Adjournment