MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

February 8, 2006



I. Attendance

Mrs. Hutchinson called the roll:


Present

Ms. Marlena Lange, Vice President

Mrs. Joan Hutchinson, Secretary

Ms. Eileen Connolly

Ms. Barbara Kay

Mr. Carl Berkowitz

Mr. Kevin J. Gallagher, Director

Absent 

Mr. Richard C. Bell, President (excused)

Mrs. Rosa Boyd, Treasurer (excused)

Visitors

Mr. Richard Guertin, Attorney



II. Agenda

A. Roll Call G. Treasurer's Report

B. Minutes H. Library Staff Reports

C. Visitor Comments I. Committee Report

D. Correspondence J. Old Business

E. President's Report K. New Business

F. Director's Report L. Adjournment



III. Discussion and Recommendation 


A. Ms. Marlena Lange, Vice President, opened the meeting at 7:00pm and led
the pledge to the flag.


B. Minutes

Mr. Berkowitz moved for adoption of the minutes of the January 11, 2006
reorganizational

meeting. Ms. Kay seconded.

Ayes: Hutchinson, Berkowitz, Connolly, Lange, Kay - 5

Noes: None

Motion declared approved. (02/08/06 - 11)

Ms. Kay moved for adoption of the minutes of the January 11, 2006 meeting.
Mrs.

Hutchinson seconded.

Ayes: Hutchinson, Berkowitz, Connolly, Lange, Kay - 5

Noes: None

Motion declared approved. (02/08/06 - 12)


C. Visitor Comments

No comments.


D. Correspondence 

A copy of all the correspondence sent to each Board member is attached to
the official minutes.

Mr. Berkowitz discussed the letter from the Office of the Attorney General
dated January 17, 2006. (Letter attached to official minutes.)

Ms. Connolly moved to go into executive session at 7:10pm to discuss the
hiring of an attorney. Mr. Berkowitz seconded.

Ayes: Hutchinson, Berkowitz, Connolly, Lange, Kay - 5

Noes: None

Motion declared approved. (02/08/06 - 13)

The Board returned from executive session at 7:36pm.


E. President's Report

No report.


F. Director's Report

(A copy of the Director's Report sent to each Board member is attached to
the official minutes.)

Gary Linton has been hired as a part-time cleaner at $11.00/hr and started
on February 5th .

Mr. Gallagher reported that the Middletown Police have been providing
patrols to do a walk through during the day and it has had a positive
effect on security.


G. Treasurer's Report

Mr. Gallagher reported on the accounts and balances. Discussion followed.
(Report attached to the official minutes)


H. Library Staff Reports

Discussion was held on the starting of e-books.

Ms. Lange reported that Mary Climes and Robert Tiess are working on a new
look for our website.

Discussion was held on starting staff reports again. No dates have been
set.

I. Committee Reports 

Building & Grounds Committee: Ms. Lange reported that both bathrooms on the
second floor have been partially painted due to graffiti.

Discussion was held on installing lights on the back side of the stairwell
by the computers.

Discussion was held on the roofing repair.

Discussion was held on the heating system.

Finance Committee: Ms. Connolly moved that the regular monthly
disbursements for January, 2006 in the amount of $167,356.78 having been
audited by Carl Berkowitz and found to be correct, be approved. Mrs.
Hutchinson seconded.

Ayes: Berkowitz, Lange, Kay, Hutchinson, Connolly - 5

Noes: None

Motion declared approved. (02/08/06 -14)

 Ms. Connolly moved that the Board of Trustees of Middletown Thrall Library
accept the following budget transfers:

BUDGET TRANSFER #1

1. TO: L7410.8506.12.0000.5 Circulation Control $4,000.00

FROM: L7410.8521.12.3814.5 YA Books $4,000.00

2. TO: L7410.8506.12.0000.5 Circulation Control $4,000.00

FROM: L7410.8521.12.3810.5 Adult Books $4,000.00

Mrs. Hutchinson seconded.

 Ayes: Berkowitz, Hutchinson, Connolly, Lange, Kay - 5

Noes: None

Motion declared approved. (02/08/06 - 15)


J. Old Business

Mrs. Hutchinson reported that with Mr. Bell out they had not met to go over
the contracts for negotiations. Ms. Kay will be on the negotiation team
with Mrs. Hutchinson.

Discussion was held on the RCLS membership fees for 2007.

K. New Business

Discussion was held on reviewing internet policies in 2006.

 

L. Adjournment

Mr. Berkowitz moved to adjourn the meeting at 8:38 pm. Mrs. Hutchinson
seconded.

Ayes: Hutchinson, Berkowitz, Connolly, Lange, Kay - 5

Noes: None

Motion declared approved. (02/08/06 - 16)

Respectfully submitted,

Joan Hutchinson, Secretary

TABLE OF MOTIONS

(01/11/06 - 1) Accepted slate of officers 

(01/11/06 - 2) Designated Middletown Times Herald Record as official
newspaper

(01/11/06 - 3) Designated the Orange County Trust Company as official bank

(01/11/06 - 4) Adjournment

(01/11/06 - 5) Approval of 12/7/05 minutes

(01/11/06 - 6) Approval of disbursements for December 2005

(01/11/06 - 7) Approval of Budget Amendment #7

(01/11/06 - 8) Approved the Library Board to become member of BYS Assoc. of
Lib. Bds.

(01/11/06 - 9) Executive Session

(01/11/06 - 10) Adjournment

(02/08/06 - 11) Approval of 1/11/06 reorganizational minutes

(02/08/06 - 12) Approval of 1/11/06 minutes

(02/08/06 - 13) Executive session

(02/08/06 - 14) Approval of disbursements for January 2006

(02/08/06 - 15) Approval of Budget Transfer #1

(02/08/06 - 16) Adjournment