MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

February 9, 2005

I. Attendance

Ms. Lange called the roll:

Present
Mr. Carl Berkowitz, President (arrived 7:04pm)
Mr. Richard C. Bell, Vice President
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd, Treasurer
Ms. Barbara Kay
Mrs. Joan Hutchinson (arrived at 7:01pm)
Mr. Kevin J. Gallagher, Director

Absent
Ms. Eileen Connolly (excused)

Visitors
Debbie Libassi, Principal Account Clerk


II. Agenda

A. Roll Call           G. Treasurer's Report
B. Minutes             H. Library Staff Reports
C. Visitor Comments    I. Committee Report
D. Correspondence      J. Old Business
E. President's Report  K. New Business
F. Director's Report   L. Adjournment


III. Discussion and Recommendation

A. Mr. Richard C. Bell, Vice President, opened the meeting at 7:00pm
and led the pledge to the flag.


B. Minutes
Mrs. Boyd moved for adoption of the minutes of the January 12, 2005
reorganizational meeting and the minutes of the January 12, 2005
regular meeting.  Ms. Lange seconded.

Ayes: Bell, Lange, Boyd, Kay - 4
Noes: None
Motion declared approved. (02/09/05 - 11)


C. Visitor Comments
No comments.


D. Correspondence
A copy of all the correspondence sent to each Board member is attached
to the official minutes.

Mr. Berkowitz asked questions about the gifts summary from the Friends.
Discussion followed.


E. President's Report
Mr. Berkowitz appointed the following committees for 2005:
Finance: Barbara Kay and Joan Hutchinson
Building & Grounds: Marlena Lange and Eileen Connolly
Personnel: Rosa Boyd
Publicity: Eileen Connolly and Richard Bell


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Discussion followed.


G. Treasurer's Report
Mrs. Libassi, Principal Account Clerk reported on the accounts and balances.
Discussion followed. (Report attached to the official minutes)

Mrs. Libassi reported that the library received tax checks from the Town of
Wawayanda, City of Middletown, and the Town of Wallkill.


H. Library Staff Reports
Mr. Gallagher reported that Karen Heil and Barbara Stienstra have volunteered
from the staff for the Planning Committee.


I. Committee Reports
Building & Grounds Committee: Mr. Gallagher reported that he hopes by next
month the door locks will be fixed.

Brad McGovern got two more floor lamps for the reading room.

Rob Winship and Jeff Warner installed insulation board under the work
counter in the technical processing area.

A sales representative from R & B Flooring was in on January 21st to remeasure
the first floor area for carpeting. The carpet should arrive sometime in early
March. The representative felt if the library closed for one day it would allow
them to rip up the old carpet and install the new carpet by the front door and by
the circulation desk. Discussion followed.

Finance Committee: Mrs. Hutchinson moved that the regular monthly disbursements
for January, 2005 in the amount of $173,887.90 having been audited by Marlena
Lange and found to be correct, be approved. Mr. Bell seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Kay - 6
Noes: None
Motion declared approved. (02/09/05 - 12)

Mrs. Hutchinson moved that the Board of Trustees of Middletown Thrall Library
accept the following budget transfers:

BUDGET TRANSFER #1
TO: L9010.8802.12.0000.0 Retirement $67,200.00
FROM: L7410.8900.12.0000.0 Contingency/Capital Res. $13,000.00
FROM: L9060.8804.12.0000.0 Health & Dental Ins. $18,000.00
FROM: L7410.8462.12.0000.0 Service Contracts $14,200.00
FROM: L7410.8164.12.0000.6 Cleaners Part-Time $10,000.00
FROM: L7410.8168.12.0000.6 Security Part-Time $ 5,000.00
FROM: L9760.8600.12.7410.0 Debt Service $ 7,000.00

The above amount represents what is needed to cover the shortage for the NYS
Employees Retirement payment which was due 2/1/05.

Ms. Lange seconded.

Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay - 6
Noes: None
Motion declared approved. (02/0905 - 13)


J. Old Business
Mr. Gallagher discussed the circulation at Summitfield. Discussion followed.


K. New Business
Ms. Lange moved to accept the State Annual Report. Ms. Kay seconded.

Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Kay - 6
Noes: None
Motion declared approved. (02/09/05 - 14)

Mr. Gallagher reported that Ungar and Mason has agreed to perform on July 9th
at the Paramount. This is part of the Lincoln exhibit.

Mr. Bell moved to go into executive session at 8:03pm to discuss contractual
matters. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Kay - 6
Noes: None
Motion declared approved. (02/09/05 - 15)

The Board returned from executive session at 8:17pm.

Mrs. Boyd discussed the outstanding work Robert Tiess does for the library's
website. Mrs. Boyd thinks he should be commended for his work. Discussion
followed.


L. Adjournment
Mrs. Hutchinson moved to adjourn the meeting at 8:20pm. Mr. Bell seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Kay, Boyd - 6
Noes: None
Motion declared approved. (02/09/05 - 16)



Respectfully submitted,



Marlena Lange, Secretary






TABLE OF MOTIONS

(01/12/05 - 1) Accepted slate of officers
(01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper
(01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company
(01/12/05 - 4) Adjournment
(01/12/05 - 5) Executive Session
(01/12/05 - 6) Approval of 12/08/04 minutes
(01/12/05 - 7) Approval of disbursements for December 2004
(01/12/05 - 8) Approved Budget Transfer #7
(01/12/05 - 9) Approved Budget Amendment #4
(01/12/05 - 10) Adjournment
(02/09/05 - 11) Approval of 1/12/05 reorganizational and regular minutes
(02/09/05 - 12) Approval of disbursements for January 2005
(02/09/05 - 13) Approved Budget Transfer #1
(02/09/05 - 14) Accepted State Annual Report
(02/09/05 - 15) Executive Session
(02/09/05 - 16) Adjournment