MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES February 11, 2015 I. Attendance Ms. Lange called the roll. Present Mrs. Lois Ruckert, President Mrs. Tonia Crown, Vice President Ms. Marlena Lange, Secretary Ms. Barbara Kay, Treasurer Mr. Richard C. Bell Mr. Carl Berkowitz Mr. Matthew Pfisterer, Director Absent Mrs. Rosa Boyd (excused) Visitors None II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mrs. Lois Ruckert, President, opened the meeting at 5:01pm and led the pledge to the flag. B. Minutes Mr. Berkowitz moved for adoption of the reorganizational minutes of the January 14, 2015 meeting. Mr. Bell seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6 Noes: None Motion declared approved. (02/11/15 - 10) Ms. Lange moved for adoption of the minutes of the January 14, 2015 meeting. Mrs. Crown seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6 Noes: None Motion declared approved. (02/11/15 - 11) C. Visitor Comments No report D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. Discussion was held on a draft letter to the Town of Wawayanda Supervisor. E. President's Report Mrs. Ruckert asked the Board that when there is a birth, passing, illness etc. that relates to non-employees of the library, that Board members keep each other informed. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Berkowitz moved to go into executive session at 5:20pm to discuss the past employment history of a particular employee. Mrs. Crown seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6 Noes: None Motion declared approved. (02/11/15 - 12) The Board returned from executive session at 5:37pm. G. Financial Officer's Report Mr. Pfisterer reported on the Preliminary Revenue Status Report ending December 2014. H. Committee Reports Finance Committee: BUDGET AMENDMENT #2 Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the 2015 budget to be increased as follows: ADD Revenue L2705 $ 50.00 $ 10.00 ADD Appropriations: 7410.8421.12.3810.5 Adult Books $ 60.00 Resolved, that the regular monthly disbursements for January 2015 in the amount of $375,560.36 having been audited by Richard Bell and found to be correct, be approved. Resolved, that the regular monthly disbursements for December 2014 in the amount of $68,473.21 having been audited by Carl Berkowitz and found to be correct, be approved. Mr. Bell seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6 Noes: None Motion declared approved. (02/11/15 - 13) Mr. Pfisterer reported that the Library has received the tax check from the Town of Wallkill and Wawayanda. We also received a check from the Friends. Building & Grounds: Ms. Lange reported on Building & Grounds. Mr. Pfisterer received a bid from one of two HVAC providers of which he requested estimates for replacement of the Library's gas boilers. The Library experienced a sharp increase in the number of patrons who are asking to use The libraries phones for personal business. The current policy is to allow patrons to use the library phones to arrange for transportation from the library (call a cab or friend/relative). We are directing individuals who have no cell phone to go to Social Services center on Fulton Street and request to use their phones. We are also providing information about how people can obtain a free cell phone through the "Lifelines" program. I have submitted a request to obtain a Lifelines phone to be used at the Library by individuals who do not have a cell phone and will follow up in the near future. We are experimenting with rearrangement of library furniture on the first floor of the building. We are looking for ways in which we can reduce crowding in the area between the elevator and the staircase. Our exterminating company has reported that the Library is free of insect infestations. Ms. Lange moved to go into executive session at 5:58pm to discuss potential employment of a particular corporation. Mrs. Crown seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6 Noes: None Motion declared approved. (02/11/15 - 14) The Board returned from executive session at 6:12pm. I. Old Business No report. J. New Business No report. L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 6:13pm. Ms. Lange seconded. Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Kay - 6 Noes: None Motion declared approved. (02/11/15 -15) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/14/15 - 1) Accepted slate of officers (01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/15 - 3) Designated the Orange County Trust Company as official bank (01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm (01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney (01/14/15 - 6) Adjournment (01/14/15 - 7) Approval of 12/18/14 minutes (01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET AMENDMENT #1 (01/14/15) (01/08/15 - 9) Adjournment (02/11/15 - 10) Approval of 1/14/15 reorganizational minutes (02/11/15 - 11) Approval of 1/14/15 minutes (02/11/15 - 12) Executive session (02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015 (02/11/15 - 14) Executive session (02/11/15 - 15) Adjournment