MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				
								
March 14, 2018


  I.  Attendance
      Mrs. Sciucco called the roll.

      Present
      Mr. Richard C. Bell, President   
      Mr. Carl Berkowitz, Vice President 
      Mrs. Tonia Crown, Financial Officer   
      Mrs. Marianne Sciucco, Secretary 
      Mrs. Rosa Boyd   
      Ms. Marlena Lange 
      Ms. Linda Martini (arrived at 5:06pm)
      Mr. Matthew Pfisterer, Director 
     
      Absent
      
      Visitors
      Linda Pedersen, Circulation Supervisor



II.   Agenda
       A.  Roll Call                  G.  Financial Officer's Report
       B.  Minutes                    H.  Committee Report 
       C.  Visitor Comments           I.   Old Business
       D.  Correspondence             J.   New Business
       E.  President's Report         K.   Adjournment
       F.  Director's Report			 



III.  Discussion and Recommendation	

A.	Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes
     Mr. Berkowitz moved for adoption of the minutes of the February 14, 2018 meeting.  Mrs. 
     Crown seconded.  
		Ayes:  Bell, Berkowitz, Lange, Boyd, Crown, Sciucco -6
		Noes:  None
	Motion declared approved.  (03/14/18 - 18)


C.    Visitor Comments/Staff Report
	   Linda Pedersen, Circulation Supervisor, reported on the Circulation Department.  
             Discussion was held on the Fine Free Initiative amongst a group of RCLS Libraries.


D.    Correspondence 
	   A copy of all correspondence sent to each Board member is attached to the official
               minutes.
  	   	   

E.     President's Report  
	   No report.
	 	

F.    Director's Report Con't.
	   (A copy of the Director's Report sent to each Board member is attached to the official
 	 	    minutes.)


G.    Financial Officer's Report
	    A copy of the accounts and balances are attached to the official minutes.


H.   Committee Reports
        Mrs. Crown moved that the regular monthly disbursements for February, 2018 in the 
	    amount of $100,677.85 having been audited by Marlena Lange and found to be correct, 
                be approved.  Mrs. Boyd seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Crown, Martini, Sciucco - 7
		Noes:  None
	Motion declared approved.  (03/14/18 - 19)


	Building & Grounds: Ms. Lange reported that freezing and cooling of decorative clay 
	tiles this season has caused a few of the tiles to crack and fall onto the main roof causing 
	punctures in the rubber.  Consequently we now have a leak in the lobby area that has 
	bored a hole in the sheetrock ceiling.  Our head custodian plans on replacing the 
	sheetrock ceiling with a drop ceiling, locating and repairing the punctures and replacing
	the clay tiles as soon as the weather permits.  Mr. Pfisterer reported that he had a 
	company repair the punctures causing the leak in the lobby.

	Mr. Pfisterer requested an estimate from a carpet cleaning service to complete a twice 
	annual cleaning of the Library carpeting.

	Our exterminating contractor has informed us that we are not experiencing any 
	infestation issues in the building.


I.   Old Business 
    	    Discussion was held on Patron Code of Conduct.  Mr. Pfisterer will send a copy of the 
                policy to the Board and the Board will take action at the April Board Meeting.
	

J.   New Business   
	    No report


K.  Adjournment
                Mr. Berkowitz moved to adjourn the meeting at 5:58pm.  Mrs. Sciucco seconded.
		Ayes:  Bell, Berkowitz, Crown, Boyd, Lange, Martini, Sciucco - 7
		Noes:  None
		Motion declared approved.  (03/14/18 - 20)	



		Respectfully submitted,
		Marianne Sciucco, Secretary





TABLE OF MOTIONS

(01/11/18-1)		Accepted slate of officers 
(01/11/18-2)		Designated Middletown Times Herald Record as official newspaper  
(01/11/18-3)		Designated the Orange Bank and Trust as official bank
(01/11/18-4)		Designated Stifel-Nicholas as Investment Firm
(01/11/18-5)		Appointed Alex Smith as Library District's Attorney
(01/11/18-6)		Adjournment
(01/11/18-7)		Approval of 12/13/17 minutes
(01/11/18-8)		Approved monthly disbursements for December 2017
(01/11/18-9)		Approved establishing Capital Reserve Fund
(01/11/18-10)		Accepted Harassment Policy
(01/11/18-11)		Approved to extend Long Range Plan
(01/08/18-12)		Adjournment
(02/14/18-13)		Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14)		Approval of 1/10/18 minutes
(02/14/18-15)		Approved monthly disbursements for January 2018
(02/14/18-16)		Accepted Library Districts Annual Report for 2017
(02/14/18-17)		Adjournment
(03/14/18-18)		Approval of 2/14/18 minutes
(03/14/18-19)		Approved monthly disbursements for February 2018
(03/14/18-20)		Adjournment