MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES May 11, 2005 I. Attendance Ms. Lange called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Mrs. Rosa Boyd, Treasurer Ms. Marlena Lange, Secretary Ms. Eileen Connolly Ms. Barbara Kay (arrived 7:10pm) Mrs. Joan Hutchinson Mr. Kevin J. Gallagher, Director Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00m and led the pledge to the flag. B. Minutes Mrs. Boyd moved for adoption of the minutes of the April 13, 2005 meeting. Ms. Connolly seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Connolly , Hutchinson - 6 Noes: None Motion declared approved. (05/11/05 - 32) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz reported receiving a letter from RCLS about better communication between RCLS and the libraries and having each library Board designating a Board members as a liason responsible for keeping the Board abreast of events and activities going on at the System. Discussion followed. No one volunteered. Mr. Berkowitz reported on information he took upon himself to get about payments in lieu of taxes. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that the new charter is framed and in the Board room. Mr. Gallagher reported that Assemblywoman Rabbit is coming for a visit on May 20th at 2:00pm. Mr. Gallagher discussed the possible closing of Memorial School. Discussion followed. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to official minutes) H. Library Staff Reports Mr. Gallagher reported that Mary Climes and Monica Irlbacher attended a Spring Public Library Conference in Saratoga Springs. I. Committee Reports Building & Grounds Committee: Ms. Lange reported that the carpeting is being installed and the library will be closed Sunday, May 15th. Ms. Lange reported that the pot holes and the drain in the front parking lot have been repaired. Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for April, 2005 in the amount of $79,533.10 having been audited by Eileen Connolly and found to be correct, be approved. Ms. Lange seconded Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Connolly, Kay - 7 Noes: None Motion declared approved. (05/11/05 - 33) Planning Committee: Mr. Berkowitz reported that this committee has been meeting regularly and have designed a questionnaire. J. Old Business The Board discussed the letter from David Shaw. (Letter attached to official minutes.) K. New Business Ms. Lange moved to accept the timetable for the upcoming budget and trustee elections. Mrs. Hutchinson seconded. (Timetable attached to official minutes). Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay, Lange, Connolly - 7 Noes: None Motion declared approved. (05/11/05 - 34) Ms. Lange moved that New Year's Day, Christmas Eve, and New Year's Eve of 2006 for the Professional Librarians be taken as floating holidays to be competed by 12/31/06. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Connolly , Lange, Hutchinson, Kay - 7 Noes: None Motion declared approved. (05/11/05 - 35) The Board reviewed the proposed 2006 library district budget. Discussion followed. Ms. Lange moved to go into executive session at 9:11pm to discuss contractual matters. Ms. Connolly seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay, Lange, Connolly - 7 Noes: None Motion declared approved. (05/11/05 - 36) The board retured from executive session at 9:13pm. L. Adjournment Mrs. Hutchinson moved to adjourn the meeting at 9:14pm. Ms. Lange seconded. Ayes: Berkowitz, Bell, Hutchinson, Kay, Boyd, Lange, Connolly - 7 Noes: None Motion declared approved. (05/11/05 - 37) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/05 - 1) Accepted slate of officers (01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper (01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company (01/12/05 - 4) Adjournment (01/12/05 - 5) Executive Session (01/12/05 - 6) Approval of 12/08/04 minutes (01/12/05 - 7) Approval of disbursements for December 2004 (01/12/05 - 8) Approved Budget Transfer #7 (01/12/05 - 9) Approved Budget Amendment #4 (01/12/05 - 10) Adjournment (02/09/05 - 11) Approval of 1/12/05 reorganizational and regular minutes (02/09/05 - 12) Approval of disbursements for January 2005 (02/09/05 - 13) Approved Budget Transfer #1 (02/09/05 - 14) Accepted State Annual Report (02/09/05 - 15) Executive Session (02/09/05 - 16) Adjournment (03/09/05 - 17) Approval of 2/9/05 minutes (03/09/05 - 18) Approval of Disbursements for February 2005 (03/09/05 - 19) Approved appointing Ken Frank as the library lawyer (03/09/05 - 20) Rescind motion to appoint Ken Frank as the library lawyer (03/09/05 - 21) Approved to contract with R&V Flooring Systems for carpeting (03/09/05 - 22) Adjournment (04/13/05 - 23) Approval of 3/9/05 minutes (04/13/05 - 24) Approval of disbursements for March 2005 (04/13/05 - 25) Approved Budget Amendment #1 (04/13/05 - 26) Executive session (04/13/05 - 27) Terminate Shaw & Perelson (04/13/05 - 28) Approved appointing Ken Frank as the library lawyer (04/13/05 - 29) Approved to change election date (04/13/05 - 30) Librarians Association holiday schedule (04/13/05 - 31) Adjournment (05/11/05 - 32) Approval of 4/13/05 minutes (05/11/05 - 33) Approval of disbursements for April 2005 (05/11/05 - 34) Accepted timetable for budget/trustee election (05/11/05 - 35) Approved Librarian's Association holiday schedule for 2006 (05/11/05 - 36) Executive session (05/11/05 - 37) Adjournment (06/08/05 - 38) Approval of 5/11/05 minutes (06/08/05 - 39) Approval of disbursements for May 2005 (06/08/05 - 40) Approved Budget Amendment #2 (06/08/05 - 41) Approved Budget Transfer #2 (06/08/05 - 42) Executive Session (06/08/05 - 43) Adjournment