MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES June 8, 2011 I. Attendance Mrs. Ruckert called the roll: Present Mr. Carl Berkowitz, President Mrs. Lois Ruckert, Secretary Ms. Barbara Kay, Treasurer Ms. Marlena Lange Mrs. Tonia Crown (arrived 7:04pm) Mr. Richard C. Bell Mr. Matthew Pfisterer, Director Absent Mrs. Rosa Boyd, Vice President (excused) Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Bell moved for adoption of the minutes of the May 18, 2011 meeting. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Ruckert, Kay, Lange – 5 Noes: None Motion declared approved. (6/8/11 – 44) C. Visitor Comments No comments. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. Mr. Berkowitz read a letter that was received from the Orange County Land Trust thanking us for the use of the meeting room. E. President’s Report Mr. Berkowitz reported that he and Robert Hubsher had an extensive conversation about the tax cap. Discussion followed. F. Director’s Report (A copy of the Director’s Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer explained the three year contract with Cengage Learning (Gale) Ms. Lange moved that we enter into a three year contract with Cengage Learning as per the contract. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell Crown, Kay Lange, Ruckert – 6 Noes: None Motion declared approved. (6/8/11 – 45) G. Treasurer’s Report Discussion was held on accounts and balances. H. Library Staff Reports No report. I. Committee Reports Finance Committee: Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2011 budget to be increased as follows: BUDGET AMENDMENT #4 ADD Revenue L2705 Gifts & Donations $ 520.00 Various memorial donations For N. Costello ADD Appropriations: L7410.8521.12.3810.5 Adult Books $ 520.00 Mr. Bell seconded. Ayes: Berkowitz, Bell, Crown, Ruckert, Kay, Lange – 6 Noes: None Motion declared approved. (6/8/11 – 46) Ms. Lange moved that the regular monthly disbursements for May 2011 in the amount of $82,128.80 having been audited by Lois Ruckert and found to be correct, be approved. Ms. Kay seconded. Ayes: Berkowitz, Bell, Crown, Ruckert, Kay, Lange - 6 Noes: None Motion declared approved. (6/8/11 – 47) Building & Grounds: Ms. Lange reported on Building & Grounds. A pan used to collect AC system condensation run off rusted through causing water to drip onto ceiling tiles in the children’s room. One ceiling tile was destroyed. A garbage can was placed in the children’s area to collect condensation run off until Brad could complete repairs. Repairs have been made and there have been no further problems with AC condensation run off. Brad will replace the ceiling tile as soon as we are sure the fix is holding. The electronic handicapped accessible entrance door was not operational and required a service call. The motor was replaced and the door is once again functioning properly. Budget Committee: Mr. Berkowitz reported that they have had two meetings. Discussion was held on the 2012 budget. J. Old Business Mr. Bell moved to go into executive session at 8:04pm to discuss labor negotiations. Mrs. Ruckert seconded. Ayes: Berkowitz, Bell, Crown, Kay, Lange, Ruckert - 6 Noes: None Motion declared approved. (6/8/11 – 48) The Board returned from executive session at 8:11pm. Discussion was held on the proposed RCLS Member fee for 2012. K. New Business No report. L. Adjournment Ms. Lange moved to adjourn the meeting at 8:20pm. Mrs. Crown seconded. Ayes: Berkowitz, Bell, Crown, Kay, Lange, Ruckert – 6 Noes: None Motion declared approved. (6/8/11 – 49) Respectfully submitted, Lois Ruckert, Secretary TABLE OF MOTIONS (01/19/11 - 1) Accepted slate of officers (01/19/11 - 2) Designated Middletown Times Herald Record as official newspaper (01/19/11 - 3) Designated the Orange County Trust Company as official bank (01/19/11 - 4) Appointed Richard Guertin as Library District Attorney for Jan. & Feb. (01/19/11 - 5) Adjournment (01/19/11 - 6) Approval of 12/08/10 minutes (01/19/11 - 7) Approved monthly disbursements for December 2010 (01/19/11 – 8) Approved that monies be appropriated from fund balance for Town of Wallkill tax case bill (01/19/11 – 9) Approved BUDGET AMENDMENT #1 (01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain Bank Account (01/19/11 – 11) Approved waiver of the By-Laws (01/19/11 – 12) Adjournment (02/09/11 – 13) Approval of 1/19/11 minutes (02/09/11 – 14) Approval of 1/19/11 re-organizational minutes (02/09/11 – 15) Approved using term “a patron” not names (02/09/11 – 16) Approved monthly disbursements for January 2011 (02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL (02/09/11 – 18) Approved BUDGET TRANSFER #6 2010 (02/09/11 – 19) Appointed R. Guertin as Library District Attorney for March and April (02/09/11 – 20) Executive session (02/09/11 – 21) Request that auditors attend May mtg. to give report (02/09/11 – 22) Adjournment (03/09/11 – 23) Approval of 2/9/11 minutes (03/09/11 – 24) Approved monthly disbursements for February 2011 (03/09/11 – 25) Approved BUDGET TRANSFER #7 2010 (03/09/11 – 26) Appointed R. Guertin to finish negotiations & R. Isseks as Library District Attorney (03/09/11 – 27) Executive session (03/09/11 - 28) Accepted NYS Annual Report for 2010 (03/09/11 – 29) Adjournment (04/27/11 – 30) Approval of 3/9/11 minutes (04/27/11 – 31) Temporarily adopted camera policy (04/27/11 – 32) Approved BUDGET AMENDMENT #2 (04/27/11 – 33) Approved monthly disbursements for March 2011 (04/27/11 – 34) Executive session (04/27/11 – 35) Approved 2011 Election Timetable (04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change name of library director on account (04/27/11 – 37) Adjournment (05/18/11 – 38) Approval of 4/27/11/ minutes (05/18/11 – 39) Approved BUDGET AMENDMENT #3 (05/18/11 – 40) Approved monthly disbursements for April 2011 (05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers PAGE 2 (05/18/11 – 42) Executive session (05/18/11 – 43) Adjournment (06/08/11 – 44) Approval of 5/18/11 minutes (06/08/11 – 45) Approved three yr. contract with Cengage Learning (Gale) (06/08/11 – 46) Approved BUDGET AMENDMENT #4 (06/08/11 – 47) Approved monthly disbursements for May 2011 (06/08/11 – 48) Executive session (06/08/11 – 49) Adjournment