MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

June 14, 2006



I. Attendance

Mrs. Hutchinson called the roll:

Present

Mr. Richard C. Bell, President 

Ms. Marlena Lange, Vice President

Mrs. Joan Hutchinson, Secretary

Mrs. Rosa Boyd, Treasurer

Mr. Carl Berkowitz

Ms. Barbara Kay

Ms. Eileen Connolly

Mr. Kevin J. Gallagher, Director

Visitors

No visitors



II. Agenda

A. Roll Call              G. Treasurer's Report

B. Minutes                H. Library Staff Reports

C. Visitor Comments       I. Committee Report

D. Correspondence         J. Old Business

E. President's Report     K. New Business

F. Director's Report      L. Adjournment



III. Discussion and Recommendation 

A. Mr. Richard C. Bell, President, opened the meeting at
7:00pm and led the pledge to the flag.


B. Minutes

Mr. Berkowitz moved for adoption of the minutes of the May 10,
2006 meeting. Mrs. Boyd seconded.

Ayes: Bell, Hutchinson, Berkowitz, Boyd, Lange, Kay, Connolly - 7

Noes: None

Motion declared approved. (06/14/06 - 40)


C. Visitor Comments

No comments.


D. Correspondence 

A copy of all the correspondence sent to each Board member is
attached to the official minutes.

Mr. Bell read a letter of resignation from Monica Irlbacher,
Head of Youth Services,

effective August 4, 2006. (Letter attached to official
minutes)


E. President's Report

Mr. Bell reported that the President's dinner for RCLS was
postponed again and no date has been set yet.

Mr. Bell discussed his response to RCLS for their Plan of
Service. Discussion followed. (Letter attached to official
minutes.)


F. Director's Report

(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)

Mr. Gallagher reported that a photograph of the front of the
library building and the Friends bookstore taken by Marc
Etienne has been donated to the library.

Mr. Berkowitz moved that the Board adopt the summer hours
which are 10-2 Saturday and closed Sunday commencing with
Saturday, June 24th and to resume on Saturday, September 9th.
Ms. Connolly seconded.

Ayes: Bell, Hutchinson, Boyd, Lange, Berkowitz, Kay, Connolly - 7

Noes: None

Motion declared approved. (6/14/06 - 41)

G. Treasurer's Report

Mr. Gallagher reported on the accounts and balances.
Discussion followed. (Report attached to the official minutes)

H. Library Staff Reports

No report.

 

I. Committee Reports 

Building & Grounds Committee: Ms. Lange reported on the air-
conditioning situation.

Ms. Lange reported that two new light poles will be installed.
One will be installed on the Union Street side of the building
and the other one in back outside the Director's office.

The installation of the auto-answer feature from Frontier
should be running by the beginning of July.

Ms. Lange discussed the installation of the ceiling tiles from
the water pipe break.

 

Finance Committee: Ms. Connolly moved that the regular monthly
disbursements for May, 2006 in the amount of $69,603.14 having
been audited by Barbara Kay and found to be correct, be
approved. Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Boyd, Lange, Hutchinson, Kay, Connolly - 7

Noes: None

Motion declared approved. (06/14/06 -42)

 Ms. Connolly moved that the Board of Trustees of Middletown
Thrall Library accept the following budget transfers:

BUDGET TRANSFER #5

TO: L7410.8522.12.3902.5 Children's Media $2,500.00

FROM: L7410.8521.12.3813.5 Children's Books $2,500.00

TO:L7410.8522.12.3903.5 Young Adult Media $1,000.00

FROM:L7410.8521.12.3814.5 Young Adult Books $1,000.00

Mr. Berkowitz seconded.



Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay, Connolly - 7

Noes: None

Motion declared approved. (06/14/06 - 43)




J. Old Business

Mr. Gallagher reported on the status of repairs from the water
pipe break. (Report attached to official minutes.)

The Board discussed the draft of the 2007 Library District
Budget and will discuss it further in executive session.

Mr. Gallagher discussed the draft of the RCLS Direct Access
Plan. Discussion followed. (Attached to official minutes)

Mr. Gallagher discussed the proposed ANSER contract.
Discussion followed. (Attached to official minutes)


K. New Business

Ms. Kay moved to go into executive session at 8:10pm to
discuss labor negotiations and the proposed budget. Ms.
Connolly seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay, Connolly - 7

Noes: None

Motion declared approved. (06/14/06 - 44)

The Board returned from executive session at 9:45pm.



L. Adjournment

Ms. Lange moved to adjourn the meeting at 9:46 pm. Mr.
Berkowitz seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay, Connolly - 7

Noes: None

Motion declared approved. (06/14/06 - 45)

Respectfully submitted,

Joan Hutchinson, Secretary








TABLE OF MOTIONS

(01/11/06 - 1) Accepted slate of officers 

(01/11/06 - 2) Designated Middletown Times Herald Record as
official newspaper

(01/11/06 - 3) Designated the Orange County Trust Company as
official bank

(01/11/06 - 4) Adjournment

(01/11/06 - 5) Approval of 12/7/05 minutes

(01/11/06 - 6) Approval of disbursements for December 2005

(01/11/06 - 7) Approval of Budget Amendment #7

(01/11/06 - 8) Approved the Library Board to become member of
BYS Assoc. of Lib. Bds.

(01/11/06 - 9) Executive Session

(01/11/06 - 10) Adjournment

(02/08/06 - 11) Approval of 1/11/06 reorganizational minutes

(02/08/06 - 12) Approval of 1/11/06 minutes

(02/08/06 - 13) Executive session

(02/08/06 - 14) Approval of disbursements for January 2006

(02/08/06 - 15) Approval of Budget Transfer #1

(02/08/06 - 16) Adjournment

(03/08/06 - 17) Approval of 2/8/06 minutes

(03/08/06 - 18) Approval of disbursements for February 2006

(03/08/06 - 19) Approval of Budget Transfer #2

(03/08/06 - 20) Approved proposed fee schedule from Attorney
Richard Guertin

(03/08/06 - 21) Executive session

(03/08/06 - 22) Adjournment

(04/11/06 - 23) Approval of 3/8/06 minutes

(04/11/06 - 24) Approval of disbursements for March 2006

(04/11/06 - 25) Approval of Budget Transfer #3

(04/11/06 - 26) Approval of Budget Amendment #1

(04/11/06 - 27) Approval of HVAC Software from Day Associates

(04/11/06 - 28) Approval of floating holiday for Veteran's Day
for Librarians

(04/11/06 - 29) Executive Session

(04/11/06 - 30) Adjournment

(05/10/06 - 31) Approval of 4/11/06 minutes

(05/10/06 - 32) Approval of disbursements for April 2006

(05/10/06 - 33) Approval of Budget Amendment #2

(05/10/06 - 34) Approval of Budget Transfer #4

(05/10/06 - 35) Approved purchasing auto-answering feature

(05/10/06 - 36) Approval of time table for Budget vote

(05/10/06 - 37) Approved to appoint President of Board to
review Plan of Service of RCLS

(05/10/06 - 38) Executive session

(05/10/06 - 39) Adjournment

(06/14/06 - 40) Approval of 5/10/06 minutes

(06/14/06 - 41) Approved summer hours

(06/14/06 - 42) Approval of disbursements for May 2006

(06/14/06 - 43) Approval of Budget Transfer #5

(06/14/06 - 44) Executive Session

(06/14/06 - 45) Adjournment