MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES September 14, 2005 I. Attendance Ms. Lange called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Mrs. Rosa Boyd, Treasurer Ms. Marlena Lange, Secretary Mrs. Joan Hutchinson Ms. Barbara Kay Ms. Eileen Connolly Mr. Kevin J. Gallagher, Director Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:01pm and led the pledge to the flag. Mr. Berkowitz declared the public hearing on the proposed 2006 Library District Budget opened. B. Minutes Mrs. Boyd moved for adoption of the minutes of the July 13, 2005 meeting. Ms. Connelly seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay, Connelly - 7 Noes: None Motion declared approved. (09/14/05 - 51) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz reported that the RCLS Annual meeting will be held Sunday, October 16th. Mr. Gallagher reported that there are two candidates for the Orange County seat. They are from Walden and Port Jervis. Port Jervis would like us to second for their candidate. The Board will second for Port Jervis. Mr. Berkowitz reported on the Boy Scout book drive. Mr. Berkowitz discussed the Library Service Agreement between Goshen and the Town of Wawayanda. Discussion followed. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) The Board discussed membership fees for RCLS. The Board had discussion on the December Board meeting. The Board of Trustee meeting for December is changed from the 14th to December 7th. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) With no one from the public to speak on the proposed 2006 budget Mr. Berkowitz closed the public hearing. H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: Ms. Lange reported that one of the light poles was hit and we had to replace it. New carpet was installed in the staff room. The wire for the wireless has been installed and we are waiting for Warwick Valley to come for installation. The new photocopiers for the public have been installed. The Board discussed the letter sent to Benjamin Enterprises in regard to the security. Finance Committee: Ms. Connelly moved that the regular monthly disbursements for July, 2005 in the amount of $88,885.47 having been audited by Rosa Boyd and found to be correct, be approved. Mr. Bell seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay, Connelly - 7 Noes: None Motion declared approved. (09/14/05 - 52) Ms. Connelly moved that the regular monthly disbursements for August, 2005 in the amount of $62,819.69 having been audited by Rosa Boyd and found to be correct, be approved. Ms. Kay seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay, Connelly - 7 Noes: None Motion declared approved. (09/14/05 - 53) Ms. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2005 budget to be increased by the following: BUDGET AMENDMENT #4 REVENUES:L2401 Interest & Earnings $6,478.58 APPROPRIATIONS: L7410.8450.12.0000.0 Building Utilities $6,478.58 This amount represents additional interest revenue earned on the money market account for June 2005 ($2,068.45), July 2005 ($21,240.59) and August 2005 ($2,169.54) REVENUES: L2761 LLSA Grant (RCLS/State) $4,019.00 APPROPRIATIONS:L7410.8450.12.0000.0 Building Utilities $4,019.00 This amount represents additional revenue earned for payment received from RCLS for the LLSA Grant. PAGE 4 I. Committee Reports ***Both #1 & #2 are being appropriated to Building Utilities since it is estimated that this budget line will run approximately $18,000 short in 2005. REVENUES: L2705 Gifts & Donations $695.00 APPROPRIATIONS:L7410.8425.12.0000.0 Pub/Program/Print $100.00 APPROPRIATIONS:L7410.8522.12.3901.5 Media-Adult $100.00 APPROPRIATIONS:L7410.8521.12.3810.5 Adult Books $495.00 REVENUES: L2770 Miscellaneous Income $405.28 APPROPRIATIONS:L7410.8440.12.0000.0 Professional Services $405.28 This amount represents revenue earned from Copico Commission Check (public copy machines) 2nd Qtr 2005. It is estimated that the Professional Services (Audit, Legal & Payroll Service) budget line will run approximately $800.00 short in 2005. REVENUES: L2705 Gifts & Donations $14,727.07 APPROPRIATIONS:L7410.8521.12.3810.5 Adult Books $ 4,080.20 APPROPRIATIONS:L7410.8522.12.3901.5 Adult Media $ 5,176.57 APPROPRIATIONS:L7410.8521.12.3813.5 Children's Books $ 92.00 APPROPRIATIONS:L7410.8425.12.0000.0 Programs $ 2,725.00 APPROPRIATIONS:L7410.8200.12.0000.7 Furniture & Equipment $ 2,653.30 This amount represents purchases made by Friends of Middletown Thrall Library through 7/31/05. Ms. Lange seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay, Connolly - 7 Noes: None Motion declared approved. (09/14/05 - 54) Planning Committee: No report. J. Old Business Mrs. Boyd moved to adopt the proposed 2006 Library District budget. Mr. Bell seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Kay, Connelly - 7 Noes: None Motion declared approved. (09/14/05 - 55) K. New Business Mr. Gallagher would like to have the attorney review the existing Rules and Regulations for Conduct. Mr. Gallagher reported on personnel changes that have taken place in the recent weeks. L. Adjournment Ms. Kay moved to adjourn the meeting at8:36pm. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Hutchinson, Boyd, Lange, Kay, Connelly - 7 Noes: None Motion declared approved. (09/14/05 - 56) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/05 - 1) Accepted slate of officers (01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper (01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company (01/12/05 - 4) Adjournment (01/12/05 - 5) Executive Session (01/12/05 - 6) Approval of 12/08/04 minutes (01/12/05 - 7) Approval of disbursements for December 2004 (01/12/05 - 8) Approved Budget Transfer #7 (01/12/05 - 9) Approved Budget Amendment #4 (01/12/05 - 10) Adjournment (02/09/05 - 11) Approval of 1/12/05 reorganizational and regular minutes (02/09/05 - 12) Approval of disbursements for January 2005 (02/09/05 - 13) Approved Budget Transfer #1 (02/09/05 - 14) Accepted State Annual Report (02/09/05 - 15) Executive Session (02/09/05 - 16) Adjournment (03/09/05 - 17) Approval of 2/9/05 minutes (03/09/05 - 18) Approval of Disbursements for February 2005 (03/09/05 - 19) Approved appointing Ken Frank as the library lawyer (03/09/05 - 20) Rescind motion to appoint Ken Frank as the library lawyer (03/09/05 - 21) Approved to contract with R&V Flooring Systems for carpeting (03/09/05 - 22) Adjournment (04/13/05 - 23) Approval of 3/9/05 minutes (04/13/05 - 24) Approval of disbursements for March 2005 (04/13/05 - 25) Approved Budget Amendment #1 (04/13/05 - 26) Executive session (04/13/05 - 27) Terminate Shaw & Perelson (04/13/05 - 28) Approved appointing Ken Frank as the library lawyer (04/13/05 - 29) Approved to change election date (04/13/05 - 30) Librarians Association holiday schedule (04/13/05 - 31) Adjournment (05/11/05 - 32) Approval of 4/13/05 minutes (05/11/05 - 33) Approval of disbursements for April 2005 (05/11/05 - 34) Accepted timetable for budget/trustee election (05/11/05 - 35) Approved Librarian's Association holiday schedule for 2006 (05/11/05 - 36) Executive session (05/11/05 - 37) Adjournment (06/08/05 - 38) Approval of 5/11/05 minutes (06/08/05 - 39) Approval of disbursements for May 2005 (06/08/05 - 40) Approved Budget Amendment #2 (06/08/05 - 41) Approved Budget Transfer #2 (06/08/05 - 42) Executive Session (06/08/05 - 43) Adjournment (07/13/05 - 44) Approval of 6/8/05 minutes (07/13/05 - 45) Approval of disbursements for June 2005 (07/13/05 - 46) Approved Budget Amendment #3 (07/13/05 - 47) Approved Budget Transfer #3 (07/13/05 - 48) Approved 2006 proposed budget (07/13/05 - 49) Approved copy machine contract with Office Dynamics (07/13/05 - 50) Adjournment (09/14/05 - 51) Approval of 7/13/05 minutes (09/14/05 - 52) Approval of disbursements for July 2005 (09/14/05 - 53) Approval of disbursements for August 2005 (09/14/05 - 54) Approved Budget Amendment #4 (09/14/05 - 55) Adopted 2006 Library District Budget (09/14/05 - 56) Adjournment