MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES November 12, 2008 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mrs. Joan Hutchinson, Secretary Ms. Barbara Kay, Treasurer Mrs. Rosa Boyd Mr. Richard C. Bell, Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Absent None Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Bell moved for adoption of the minutes of the October 8, 2008 meeting. Ms. Kay seconded. Ayes: Lange, Bell, Berkowitz, Ruckert, Hutchinson, Boyd, Kay - 7 Noes: None Motion declared approved. (11/12/08 - 70) C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Mr. Gallagher reported that the conference that was set for December 19, 2008 at the PERB office has been pushed back to January 2009. E. President's Report No report. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported on the NYLA Conference. (Report attached to official minutes) G. Treasurer's Report Mrs. Fiumano reported on the accounts and balances. Discussion followed. (Report attached to official minutes) H. Library Staff Reports Mrs. Jill Fiumano, Principal Account Clerk, reported on the new computer software for payroll and reported on the budget. I. Committee Reports Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for October 2008 in the amount of $81,779.00 having been audited by Richard Bell and found to be correct, be approved. Mr. Berkowitz seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert, Kay, Boyd - 7 Noes: None Motion declared approved. (11/12/08 - 71) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #6 TO: L7410.8521.12.3814.5 YA Books $2,000.00 FROM:L7410.8521.12.3813.5 Children's Books $2,000.00 (Per request to enable ordering of new (current) & replacement titles) Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Boyd, Kay - 7 Noes: None Motion declared approved. (11/12/08 - 7 Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2008 budget to be increased as follows: BUDGET AMENDMENT #9 Add: REVENUE L2765 Bonacic/Gunther/Rabbitt grants $ 555.00 (received from Assemblywoman Rabbitt for summer reading) REVENUE L2765 Bonacic/Gunther/Rabbitt grants $1,384.61 (received from Assemblywoman Gunther) (incl. $500 for 2009 summer reading program) Add: APPROPRIATIONS: L7410.8425.12.0000.0 Pub/Program/Printing $1,555.00 2008 SRP & DeMaio art classes L7410.8522.12.3902.5 Children's Media $ 184.61 L7410.8522.12.3903.5 YA Media $ 200.00 Mrs. Ruckert seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert, Kay, Boyd - 7 Noes: None Motion declared approved. (11/12/08 - 73) Building & Grounds: Ms. Lange reported that we received an estimate to move the Union News stand. (Report attached) Ms. Lange reported that the garden has been completed and a thank you letter was sent to Brian Fucci. Brad McGovern has opened the heating duct in the Administration Office. There was no heat. Mr. McGovern will be installing a large bolt for the technical processing door. Three bikes have been removed from the front bike rack. They have been there a long time. J. Old Business Mr. Gallagher reported that there have been many complaints from patrons about people Congregating in front of the building. Discussion followed. K. New Business Mr. Berkowitz moved that the Board accept the $4,200 estimate from Egenes, Inc. and the $850 electrical estimate from O'Malley for moving the Union News Stand. Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Boyd, Kay - 7 Noes: None Motion declared approved. (11/12/08 - 74) Ms. Lange appointed Lois Ruckert and Rosa Boyd to the nominating committee for the 2009 Board officers. Mrs. Boyd moved to approve a 3% salary increase for part- time employees for 2009. Mr. Bell seconded. Mr. Bell seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert, Kay, Boyd - 7 Noes: None Motion declared approved. (11/12/08 - 75) Mrs. Ruckert moved to go into executive session at 8:05pm to discuss Administration Salaries for 2009. Ms. Kay seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert, Boyd, Kay - 7 Noes: None Motion declared approved. (11/12/08 - 76) The Board returned from executive session at 8:42pm. Mr. Bell moved to accept the salaries that were discussed in executive session for the Director and the Administrative Assistant for the year 2009. Mr. Berkowitz seconded. Ayes: Lange, Bell, Hutchinson, Boyd, Kay, Berkowitz, Ruckert - 7 Noes: None Motion declared approved. (11/12/08 - 77) L. Adjournment Mrs. Ruckert moved to adjourn the meeting at 8:50 pm. Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Boyd, Kay - 7 Noes: None Motion declared approved. (11/12/08 - 78) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/09/08 - 1) Accepted slate of officers (01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper (01/09/08 - 3) Designated the Orange County Trust Company as official bank (01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney (01/09/08 - 5) Adjournment (01/09/08 - 6) Approval of 12/12/07 minutes (01/09/08 - 7) Executive Session (01/09/08 - 8) Adjournment (02/20/08 - 9) Approval of 1/9/08 reorganization and regular minutes (02/20/08 - 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection (02/20/08 - 11) Approved monthly disbursements for December 2007 (02/20/08 - 12) Approve monthly disbursements for January 2008 (02/20/08 - 13) Approved BUDGET TRANSFER #1 (02/20/08 - 14) Approved BUDGET TRANSFER #5 - final transfers for year 2007 (02/20/08 - 15) Approved BUDGET AMENDMENT #9 - purchases made by FOMTL 1/1- 12/31/07 (02/20/08 - 16) Approval of $7250.00 for purchase of piano (02/20/08 - 17) Approved ANSER contract (02/20/08 - 18) Executive session (02/20/08 - 19) Approve for R. Guertin to proceed with change of status for library employee (02/20/08 - 20) Appointed Lois Ruckert to vacant Board seat (02/20/08 - 21) Adjournment (03/12/08 - 22) Approval of 2/20/08 minutes (03/12/08 - 23) Approved monthly disbursements for February 2008 (03/12/08 - 24) Approved BUDGET AMENDMENT #1 (03/12/08 - 25) Approved language change in by-laws under Article III; Section 6 (03/12/08 - 26) Adjournment (04/09/08 - 27) Approval of 3/12/08 minutes (04/09/08 - 28) Approved BUDGET TRANSFER #2 (04/09/08 - 29) Approved monthly disbursements for March 2008 (04/09/08 - 30) Approved Tri-County's bid for compressor (04/09/08 - 31) Approved 2008 election timetable (04/09/08 - 32) Adjournment (05/21/08 - 33) Approval of 4/9/08 minutes (05/21/08 - 34) Approved monthly disbursements for April 2008 (05/21/08 - 35) Approved BUDGET AMENDMENT #2 (05/21/08 - 36) Approved BUDGET TRANSFER #3 (05/21/08 - 37) Approved monthly disbursements for May 2008 (05/21/08 - 38) Approved maternity leave for B. Manigo (05/21/08 - 39) Adjournment (06/11/08 - 40) Approval of 5/21/08 minutes (06/11/08 - 41) Approved BUDGET AMENDMENT #3 (06/11/08 - 42) Approved closing Summitfield Children's Resource Center 7/4/08 (06/11/08 - 43) Adjournment (07/09/08 - 44) Approval of 6/11/08 minutes (07/09/08 - 45) Approved BUDGET AMENDMENT #4 (07/09/08 - 46) Approved proposed 2009 budget (07/09/08 - 47) Executive session (07/09/08 - 48) Adjournment (09/10/08 - 49) Approval of 7/9/08 minutes (09/10/08 - 50) Approved monthly disbursements for June 2008 (09/10/08 - 51) Approved monthly disbursements for July 2008 (09/10/08 - 52) Approved monthly disbursements for August 2008 (09/10/08 - 53) Approved BUDGET TRANSFER #4 (09/20/08 - 54) Approved BUDGET AMENDMENT #5 (09/10/08 - 55) Approved BUDGET AMENDMENT #6 (09/10/08 - 56) Accepted 2009 proposed library budget (09/20/08 - 57) Nominated Carl Berkowitz for vacant seat on RCLS Board (09/10/08 - 58) Executive session (09/10/08 - 59) Disciplinary action for full-time employee (09/10/08 - 60) Adjournment (10/08/08 - 61) Approval of 9/10/08 minutes (10/08/08 - 62) Approved BUDGET AMENDMENT #8 (10/08/08 - 63) Approved monthly disbursements for September 2008 (10/08/08 - 64) Approved BUDGET TRANSFER #5 (10/08/08 - 65) Approved BUDGET AMENDMENT #7 (10/08/08 - 66) Approved 2009 Library Tax Rates (10/08/08 - 67) Approved results from Budget/Trustee Vote 10/7/08 (10/08/08 - 68) Executive session (10/08/08 - 69) Adjournment (11/12/08 - 70) Approval of 10/8/08 minutes (11/12/08 - 71) Approved monthly disbursements for October 2008 (11/12/08 - 72) Approved BUDGET TRANSFER #6 (11/12/08 - 73) Approved BUDGET AMENDMENT #9 (11/12/08 - 74) Approved estimate for moving Union News Stand (11/12/08 - 75) Approved 3% raise for part-time employees for 2009 (11/12/08 - 76) Executive session (11/12/08 - 77) Approved Director & Administrative Asst. 2009 salary (11/12/08 - 78) Adjournment