MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


January 10, 2024



I.  Attendance/Pledge of Allegiance
Ms. Milburn, called the roll


Present

Ms. Marlena Lange, President
Ms. Frances Amelio, Vice President
Mrs. Tonia Crown, Financial Officer (Arrived at 5:18pm)
Ms. Shelley Milburn, Secretary
Bishop Robert Smith
Mrs. Susan Wyman
Ms. Ortega
Mr. Matthew Pfisterer, Director


Absent
None


Visitors
None


II.  Agenda

A.  Roll Call             G.  Financial Officer's Report
B.  Minutes               H.  Committee Report
C.  Visitor Comments      I.  Old Business
D.  Correspondence        J.  New Business
E.  President's Report    K.  Adjournment
F.  Director's Report


III. Discussion and Recommendation
Ms. Marlena Lange, called the meeting at 5:06pm.


B. Minutes

Ms. Amelio moved for the adoption of the regular December, 2023 minutes. Ms. Milburn seconded.

Ayes: Lange, Amelio, Bishop Smith, Milburn, Wyman, Ortega-6
Noes: None
Motion declared approved. (01/10/24-6)


C.  Visitor Comments/Staff Report
None


D. Correspondence
None


E. President's Report

Ms. Lange commented on the NYS required yearly Trustee training and the links to training
information included in the Director's report.


F. Director's Report

(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)


G. Financial Officer's Report:

Mrs. Wyman moved that the regular monthly disbursements for October, 2023 in the amount
of $130,707.16 having been audited by Bishop Robert Smith and found to be
correct, be approved. Ms. Amelio seconded.

Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman, Ortega-7
Noes: None
Motion declared approved. (01/10/24-7)

Mrs. Wyman moved that the regular monthly disbursements for November, 2023 in the
amount of $134,511.71 having been audited by Frances Amelio and found to be correct, be
approved. Ms. Milburn seconded.

Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman, Ortega-7
Noes: None
Motion declared approved. (01/10/24-8)

Ms. Milburn moved that the regular monthly disbursements for December, 2023 in the
amount of $339,612.69 having been audited by Susan Wyman and found to be correct, be
approved. Ms. Amelio seconded.

Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman, Ortega-7
Noes: None
Motion declared approved. (01/10/24-9)

There weren't any transfers.


H. Committee Report
Building & Grounds: Following the snowstorm of January 7, 2024, the road in front of the
Friends of Middletown Thrall Library was not plowed. I spoke with a DPW deputy at the
library on Tuesday, January 9, 2023 who informed me that snow removal in that area is not
the City's responsibility. Our Ward Alderman has informed me that he has spoken with
DPW about this situation and conversations are ongoing.

I had several reports that the elevator was not responding to calls on the first and second
floor. I placed a service call and was told that everything was operating normally. Following
the call I have not received any further reports of this problem.

Our exterminating contractor has notified us that we are not experiencing any infestation
problems at this time.

Long Range Planning: Meeting scheduled for Wednesday, January 31st.


I.   Old Business
None


J.  New Business
None


No Executive Session

Prior to adjournment discussion took place regarding the timeline of the HVAC
construction project.  Ms. Amelio moved. Bishop Smith seconded.

Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman, Ortega-7
Noes: None

Motion declared approved. (01/10/24-10)


K.  Adjournment
Ms. Amelio moved to adjourn the meeting at 5:43pm. Mrs. Wyman seconded.

Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman, Ortega-7
Noes: None

Motion declared approved. (01/10/24-11)




Respectfully Submitted,
Shelley Milburn, Secretary



TABLE OF MOTIONS

(01/10/24-1)   Designated Middletown Times Herald Record Digital Edition official newspaper
(01/10/24-2)   Designated Orange Bank and Trust as official bank.
(01/10/24-3)   Appointment of JBG Law as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney.
(01/10/24-4)   Designation of Financial Audit Firm
(01/10/24-5)   Adjournment
(01/10/24-6)   Approval of adoption of the minutes for the December, 2023 minutes
(01/10/24-7)   Approved monthly disbursement for October, 2023
(01/10/24-8)   Approved monthly disbursement for November, 2023
(01/10/24-9)   Approved monthly disbursement for December, 2023
(01/10/24-10)  Discussion of HVAC construction project.
(01/10/24-11)  Adjournment