MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



January 11, 2023


I.  Attendance
Ms. Marlena Lange, called the roll 

Present
Ms. Marlena Lange, President
Ms. Frances Amelio, Vice President
Bishop Robert Smith 
Ms. Evelyn Ortega
Mrs. Susan Wyman
Ms. Shelley Milburn, Secretary
Mrs. Tonia Crown, Financial Officer
Mr. Matthew Pfisterer, Director 

Absent
None

Visitors
Bridget Manigo - Head of Youth Services
Gretchen Judge - Senior Clerk

II.  Pledge of Allegiance


III. Agenda
A.  Roll Call                  G.  Financial Officer's Report
B.  Minutes                    H.  Committee Report 
C.  Visitor Comments           I.  Old Business
D.  Correspondence             J.  New Business
E.  President's Report         K.  Adjournment
F.  Director's Report			 


IV. Discussion and Recommendation	
A.	 Mr. Matthew Pfisterer, called the meeting at 4:51pm.


B. Minutes      
Bishop Smith moved for the adoption of the minutes of the December 14, 2022 monthly   
meeting. Mrs. Crown seconded.

Ayes:  Smith, Crown, Lange, Amelio - 4
Noes:  None
Motion declared approved.  (01/11/23-5)


C.  Visitor Comments/Staff Report
Bridget Manigo spoke about Operation Warm -140 coats were given out,
along with hats, knitted and crocheted, by volunteers and a gift certificate
to the Friends of Middletown Thrall Library Used Bookstore. She also spoke
about the donations received from Bishop Smith and the Kiwanis Club of
Middletown that was distributed in the form of a stipend to the teenage
homework help volunteers. 


D.  Correspondence 
None


E.   President's Report  
None


F.   Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the
official minutes.)

Added - No fines expired on 12/31/22, Mr. Pfisterer proposed to extend it for
another three months (3/31/23). The board extended no fines until June 30, 2023. 

Ms. Milburn moved. Ms. Ortega seconded. 

Ayes:  Lange, Amelio, Crown, Smith, Milburn, Ortega, Wyman - 7
Noes:  None
Motion declared approved.  (01/11/23-6) 


G.  Financial Officer's Report 
Ms. Milburn moved that the regular monthly disbursements for December, 2022 in
the amount of $130,692.46 having been audited by Carl Berkowitz and found to be
corrected, be approved. Bishop Smith seconded.  

Ayes:  	Lange, Amelio, Crown, Smith, Milburn, Ortega, Wyman - 7           
Noes:  None
Motion declared approved.  (01/11/23-7) 


H.  Committee Report 
Building & Grounds: Requests for proposals to create HVAC engineering plans have
been sent to three HVAC engineering firms with a submission deadline of 1-24-23.

Conversion of the Library phone lines to a new service provider commenced on 1-4-23.
There are configuration issues that have delayed completion and required us to call
in phone techs to work with our current and former providers to bring all of our
phones online.  A tech team will be at the Library on Tuesday, January 10, 2023,
to address these issues. 

Cleaning of the Library's HVAC ducts will be scheduled to take place in the near
future. 

The plumbing contractor has been in to inspect the first-floor restrooms but has
not submitted a revised proposal to attach new sinks and support in the restrooms. 


I.   Old Business
Director updated the Board on the Minisink Valley Initiative. 	  


J.  New Business    
Update on staffing for the Library.


K.  Adjournment
Ms. Amelio moved to adjourn the meeting at 5:24pm. Bishop Smith seconded.

Ayes:  Lange, Amelio, Crown, Smith, Milburn, Ortega, Wyman - 7
Noes:  None		
Motion declared approved.  (01/11/23-8)	 


Respectfully Submitted, 
Shelley Milburn, Secretary	 




TABLE OF MOTIONS


(01/11/23-1)	Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/11/23-2)	Designated Orange Bank and Trust as official bank.   
(01/11/23-3)	Appointment of Ben Gailey as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney. 
(01/11/23-4)	Adjournment
(01/11/23-5)	Approval of adoption of the minutes of the 12/14/2022 minutes
(01/11/23-6)	Approval of extension of no fines until 6/30/2023
(01/11/23-7)	Approved monthly disbursement for December, 2022
(01/11/23-8)	Adjournment