MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

January 13, 2010


I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mr. Richard C. Bell
Mrs. Tonia Crown
Mr. Kevin J. Gallagher, Director

Absent
Ms. Barbara Kay, Treasurer (excused)

Visitors
No visitors

II. Agenda
A. Roll Call            G. Treasurer's Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President's Report   K. New Business
F. Director's Report    L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm.

B. Minutes
Mrs. Boyd moved for adoption of the minutes of the December 9, 2009 meeting.
Ms. Lange seconded.
Ayes: Berkowitz, Boyd, Lange, Bell, Crown, Ruckert – 6
Noes: None
Motion declared approved. (1/13/10 – 6)




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C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the
official minutes.

E. President's Report
Mr. Bell reported on the December meeting at RCLS. Discussion followed.

Mr. Berkowitz thanked Ms. Lange for everything she has done for the last two years as
president.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Gallagher reported that Goshen is in the process of negotiating another contract with
Wawayanda for services. Also, Port Jervis is about to or may have already signed a
contract with Mount Hope.

G. Treasurer's Report
Ms. Fiumano is in the process of closing out the 2009 accounts so there is no report on the
accounts and balances.

H. Library Staff Reports
Mr. Gallagher reported that Theresa Zacek has been appointed as a full-time Librarian I in
the children's department, effective January 25, 2010. Ms. Zacek replaces Barbara
Stienstra who retired. Ms. Zacek's salary will be $44,619 annually.

I. Committee Reports
Finance Committee: Ms. Lange moved that the Board of Trustees of Middletown Thrall
Library amend the 2009 budget to be increased as follows:

BUDGET AMENDMENT #6 (12/31/09)
ADD
Revenue L2705 Gifts & Donations $ 5.00
from estate of Anna Edsall
L2705 Gifts & Donations $32400.83
From FOMTL


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I. Committee Reports Con't.
ADD
APPROPRIATIONS: L7410.8521.12.3810.5 Books (adult) $ 5.00
L7410.8521.12.3810.5 Books (adult) $ 7,484.76
L7410.8522.12.3901.5 Media (adult) $ 4,523.66
L7410.8522.12.3905.5 Foreign Film $ 173.23
L7410.8521.12.3814.5 Young Adult Bks. $ 1,000.00
L7410.8522.12.3902.5 Children's Media $ 111.41
L7410.8425.12.0000.0 Programs (adult) $ 2,735.00
L7410.8200.12.0000.7 Furn. & Equipment $13,595.89
L7410.8524.12.0000.5 Serials/Subscriptions$ 550.00
L7410.8502.12.0000.5 Lib. & Office
Supplies $ 71.88
L7410.8514.12.0000.5 A-V Supplies $ 2,155.00

Mr. Bell seconded.

Ayes: Berkowitz, Bell, Boyd, Crown, Lange, Ruckert – 6
Noes: None
Motion declared approved. (01/13/10 – 7)

Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 2010
budget to be increased as follows:

BUDGET AMENDMENT #1 (1/13/2010)
ADD
Revenue L2705 Gifts & Donations $ 250.00
gift from Susan Pfeffer
L2705 Gifts & Donations $ 50.00
gift from C. Berkowitz & L. Emanuel

ADD
APPROPRIATIONS:
L7410.8521.12.3814.5 Young Adult Books $ 250.00
L7410.8521.12.3811.5 Local History $ 50.00

Mrs. Boyd seconded.


Ayes: Berkowitz, Bell, Boyd, Crown, Lange, Ruckert – 6
Noes: None
Motion declared approved. (01/13/10 – 8)

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I. Committee Reports Con't.
Mr. Berkowitz reported that he will be working on assigning people to committees.

Building & Grounds: Ms. Lange reported that the replacement of exterior lights in the rear of the building has been completed.

There were problems with the elevator and a staff member was stuck in it. It is working
now.

There was a problem with internet service on January 18th due to a power outage.

The heat in the building was discussed.

J. Old Business
Mr. Gallagher reported on possible new investments for library district funds.

K. New Business
Discussion was held on insurance renewal and quotation.

Mrs. Ruckert moved to accept the change in insurance coverage from Chubb to Utica
National through the Hutchings Agency. Mr. Bell seconded.

Ayes: Berkowitz, Lange, Bell, Boyd, Crown, Ruckert – 6
Noes: None
Motion declared approved. (01/13/10 – 9)

Mr. Bell moved to go into executive session at 8:02pm to discuss labor
Negotiations and personnel. Ms. Lange seconded.

Ayes: Berkowitz, Lange, Bell, Boyd, Crown, Ruckert – 6
Noes: None
Motion declared approved. (01/13/10 – 10)

The Board returned from executive session at 8:20pm.

L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 9:02pm. Mr. Bell seconded.

Ayes: Berkowitz, Lange, Bell, Crown, Boyd, Ruckert – 6
Noes: None
Motion declared approved. (01/13/10 – 11)
Respectfully submitted,

Lois Ruckert, Secretary
TABLE OF MOTIONS

(01/13/10 - 1) Accepted slate of officers
(01/13/10 - 2) Designated Middletown Times Herald Record as official newspaper
(01/13/10 - 3) Designated the Orange County Trust Company as official bank
(01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney
(01/13/10 - 5) Adjournment
(01/13/10 - 6) Approval of 12/09/09 minutes
(01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09)
(01/13/10 – 8) Approved BUDGET AMENDMENT #1
(01/13/10 – 9) Accepted Insurance change from Chubb to Utica National
(01/13/10 – 10) Executive session
(01/13/10 – 11) Adjournment