MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

                        				
January 14, 2015

   
  I.  Attendance
      Ms. Lange called the roll.

      Present
      Mrs. Lois Ruckert, President  
      Mrs. Tonia Crown, Vice President  
      Ms. Marlena Lange, Secretary  
      Mrs. Rosa Boyd  
      Mr. Richard C. Bell 
      Mr. Carl Berkowitz 
      Mr. Matthew Pfisterer, Director

      Absent
      Ms. Barbara Kay, Treasurer (excused)   

      Visitors
      None


II.   Agenda
       A.  Roll Call                G.  Financial Officer's Report
       B.  Minutes                  H.  Committee Report 
       C.  Visitor Comments         I.   Old Business
       D.  Correspondence           J.   New Business
       E.  President's Report       K.   Adjournment
       F.  Director's Report			 


III.  Discussion and Recommendation	


A.  Mrs. Lois Ruckert, President, opened the meeting at 5:20pm. 


B.  Minutes
     Mr. Berkowitz moved for adoption of the minutes of the December 18, 2014 meeting.  
     Mrs. Boyd seconded.  
		Ayes:  Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
		Noes:  None
		Motion declared approved.  (01/14/15 - 7)
	  

C.   Visitor Comments
		  No report


D.   Correspondence 
	  A copy of all correspondence sent to each Board member is attached to the official 
              minutes.

	  The library sent a thank you note for a donation.

	   Mr. Pfisterer sent a thank you note to Assembly Member Aileen Gunther for the Summer 
               Reading Support Grant.
	

E.   President's Report  
	  No report.

              Mr. Berkowitz reported that on January 11, 2015 he went to the opening of the 
	  Mamakating Library.
	 	

F.   Director's Report Con't.
	  (A copy of the Director's Report sent to each Board member is attached to the official 	 	  minutes.)


G.   Financial Officer's Report
	   No report.
	  

H.  Committee Reports
   Finance Committee: BUDGET AMENDMENT #8 (12/31/14)
   Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 
   2014 budget to be increased as follows:	
	ADD
	  Revenue	L2765					$ 1,250.00
			A. Gunther grant
			special legislation project
			2013-14 SRP

	ADD
	  Appropriations:	
			L7410.8425.12.0000.0	Programs		$ 1,250.00
	

   BUDGET AMENDMENT #1  (1/14/15)
   Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the 
   2015 budget to be increased as follows:	
	ADD
	  Revenue	L2705					$ 1,000.00
			S. Pfeffer donation to Young Adult
			

	ADD
	  Appropriations:	
			L7410.8521.12.3814.5	YA Books		$ 500.00
				L7410.8522.12.3903.5	Media-YA		$ 500.00

	   Mr. Bell seconded.
      	   Ayes:  Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
		   Noes:  None
		   Motion declared approved.  (01/14/15 - 8)
		
               Building & Grounds: Ms. Lange reported on Building & Grounds.
   The Library was open on New Year's Eve between the hours of 9:00am and 1:00pm.  I 
   have received complaints that on this day the second floor bathrooms were locked and 
   unavailable to the public for an extended period of time.  These closures caused lines to
   form in the Reading Room with people waiting to use the bathrooms.  I have spoken with
   the custodian on duty that day who informed me that there was an extremely unsanitary 
   condition in the second floor men's bathroom that required extensive sanitization.  The 
   custodian then locked the second floor women's room to prevent it from being used by 
   both men and women simultaneously.  I have informed custodial staff that my expectation 
   is that the library's public restrooms will remain open to the public for the maximum 
   amount of time possible during the library's hours of operation.

   I have contacted two HVAC companies who had agreed to provide us with estimates on 
   our boiler replacement project to ask when I should expect to receive their proposals.  I 
   will continue to contact other HVAC companies to secure bids.

   I have received no further reports of materials infested with insects and our exterminator 
   has not reported any evidence of infestation in the collection or in the building.


I.  Old Business
	   No report.


J.  New Business
              Discussion was held on the preliminary 2014 circulation statistics.

	  Discussion was held on Port Jervis borrowing at Middletown Thrall Library.         

K.   Adjournment
             Mr. Berkowitz moved to adjourn the meeting at 6:20pm.  Ms. Lange seconded.
		Ayes:  Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
		Noes:  None
		Motion declared approved.  (01/14/15 -9)


	  							Respectfully submitted,
         								Marlena Lange, Secretary


TABLE OF MOTIONS

(01/14/15 - 1)		Accepted slate of officers 
(01/14/15 - 2)		Designated Middletown Times Herald Record as official newspaper  
(01/14/15 - 3)		Designated the Orange County Trust Company as official bank
(01/14/15 - 4)		Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5)		Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6)		Adjournment
(01/14/15 - 7)		Approval of 12/18/14 minutes
(01/14/15 - 8)		Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET 
			     AMENDMENT #1 (01/14/15)
(01/08/14 - 9)		Adjournment