MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

January 19, 2011




I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Ms. Barbara Kay, Treasurer
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mrs. Tonia Crown (arrived at 7:15pm)
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
None

Visitors
None

II. Agenda
A. Roll Call            G. Treasurer's Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President's Report   K. New Business
F. Director's Report    L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:10pm.


B. Minutes
Ms. Kay moved for adoption of the minutes of the December 8, 2010
meeting with the following change: Page2; Section E; Mr. Berkowitz
thanked ….. Mrs. Boyd seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Ruckert - 6
Noes: None
Motion declared approved. (1/19/11 - 6)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached
to the
official minutes.

E. President's Report
Mr. Berkowitz reported that he was at the library on the last day of
Kevin's work and
thanked him very much on behalf of the Board. Mr. Berkowitz was also
here before the
library opened to welcome Matt on his first day.

Mr. Berkowitz has also been signing checks. Now that the signature
cards have been
signed, Matt can sign the checks.

Mr. Berkowitz reported that the Library has received a donation from
Susan Beth Pfeffer
to be used for the Young Adult collection.

Discussion was held on holding training on strategic planning.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

G. Treasurer's Report
No report. The Business Office is in the process of closing out 2010.

H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: Mrs. Boyd moved that the regular monthly
disbursements for
December 2010 in the amount of $70,026.72 having been audited by Carl
Berkowitz and
found to be correct, be approved. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (1/19/11 - 7)

Building & Grounds: Mr. Pfisterer reported that the boiler had shut
off on Sunday,
January 16th. Brad McGovern was able to get it started. Discussion
followed.

Discussion was held on Committee Assignments for 2011. The Board
decided to keep the
Committee Assignments the same as 2010.

Building & Grounds - Marlena Lange
Contract Negotiations - Barbara Kay; Marlena Lange
Finance & Budget - Tonia Crown; Lois Ruckert
Personnel - Richard Bell; Rosa Boyd

J. Old Business
Ms. Kay moved that $30,000, to cover the Town of Wallkill tax case
bill, be appropriated
from the fund balance. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (1/19/11 - 8)

BUDGET AMENDMENT #1
Mrs. Boyd moved that the Board of Trustees of Middletown Thrall
Library amend the
2011 budget to be increased as follows:

ADD
Revenue L2705 Gifts & Donations $ 1,000.00
Gift from Susan Beth Pfeffer
L909
Fund Balance appropriation $30,000.00

ADD
APPROPRIATIONS
L7410.8521.12.3814.5 $ 1,000.00
Young adult books
L7410.8422.12.0000.0 $30,000.00
Judgment & claims: refund Town of
Wallkill prior tax collected


Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (1/19/11 - 9)

Discussion was held on the painting from the estate of Prudence
Morrison Gow. Mr.
Berkowitz will contact a dealer to come in and look at the painting.

K. New Business
Ms. Kay moved to approve the Certified Copy of Resolution to open and
maintain Bank
Account. Mr. Bell seconded.
Ayes: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7
Noes: None
Motion declared approved. (1/19/11 - 10)

Mrs. Boyd moved Whereas, the By-Laws of the Board of Trustees of the
Thrall Public Library District of Middletown and Wallkill ("the By-
Laws") provides that the Board of Trustees shall consist of seven
members who shall be elected for terms of four years, and

Whereas, the By-Laws also provides that no more than two Trustees
shall be elected each year, unless a vacancy occurs, and

Whereas, the term of three members of the Board of Trustee expire this
year based, in part, on the filling of a vacancy in a prior year, and
those three positions will be subject to an election to be held later
this year, and

Whereas, the Board of Trustees wants to honor the requirement of the
By-Laws providing that no more than two Trustees shall be elected each
year for four year terms each, but to do so this year would require
that one of the positions be elected for a term less than four years
to provide for proper staggering of terms, and

Whereas, Article VII, Section 3 of the By-Laws provides that any rule
contained in the By-Laws may be suspended temporarily "in connection
with business at hand," but such suspension must be approved by all
members of the Board of Trustees as indicated by a written waiver, and

Whereas, it is the judgment of the Board of Trustees that the rule
requiring no more than two Trustees to be elected this year for four
year terms should be suspended in accordance with the above.

Now, therefore, be it resolved by the Board of Trustees that two of
the three Trustee positions subject to election this year shall be for
four year terms expiring December 31, 2015, and one of the three
Trustee positions subject to election this year shall be for a term
expiring December 31, 2014.


Be it further resolved by the Board of Trustees that at the election
to be held later this year
for members of the Board of Trustees, the two persons receiving the
highest vote totals
shall be elected for four year terms expiring December 31, 2015, and
the person receiving
the third highest vote total shall be elected for a three year term
expiring December 31,
2014.

We approve the waiver of the By-Laws in accordance with the above as
set forth in Article
VII, Section 3 of the By-Laws.

Dated: Middletown, New York this _19th__ day of January, 2011.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (1/19/11 - 11)
Official resolution with Board signatures are attached to official
minutes.

L. Adjournment
Ms. Lange moved to adjourn the meeting at 7:58pm. Ms. Kay seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (1/19/11 - 12)


Respectfully submitted,



Lois Ruckert, Secretary














TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 - 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 - 9) Approved BUDGET AMENDMENT #1
(01/19/11 - 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 - 11) Approved waiver of the By-Laws
(01/19/10 - 12) Adjournment