MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


February 8, 2012




I. Attendance
Present
Mrs. Lois Ruckert, Vice President
Ms. Barbara Kay, Treasurer
Mrs. Tonia Crown, Secretary
Ms. Marlena Lange
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
Mrs. Rosa Boyd, President - excused

Visitors
None

II. Agenda
A. Roll Call           G. Treasurer's Report
B. Minutes             H. Library Staff Reports
C. Visitor Comments    I. Committee Report
D. Correspondence      J. Old Business
E. President's Report  K. New Business
F. Director's Report   L. Adjournment

III. Discussion and Recommendation
A. Mrs. Lois Ruckert, Vice President, opened the meeting at
7:00pm.

B. Minutes
Mr. Berkowitz moved for adoption of the organizational
meeting minutes of the January
11, 2012 meeting. Ms. Kay seconded.
Ayes: Bell, Berkowitz, Crown, Kay, Ruckert, Lange - 6
Noes: None
Motion declared approved. (2/8/12 - 11)

Ms. Lange moved for adoption of the minutes of the January
11, 2012 meeting. Mr. Bell
seconded.
Ayes: Bell, Berkowitz, Crown, Kay, Ruckert, Lange - 6
Noes: None
Motion declared approved. (2/8/12 - 12)


C. Visitor Comments
No comments.

D. Correspondence
A copy of all correspondence sent to each Board member is
attached to the official
minutes.

E. President's Report
No report.

F. Director's Report
(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)

G. Treasurer's Report
No report.

H. Library Staff Reports
Brad McGovern, Head Custodian, reported on some quick fixes
and on future projects.
Discussion followed.


I. Committee Reports
Finance Committee: BUDGET AMENDMENT #9 (12/31/11)
Ms. Lange moved that the Board of Trustees of Middletown
Thrall Library amend the
2011 budget to be increased as follows:

ADD
Revenue L2705 Gifts & Donations
FOMTL purchases $ 3,971.98

ADD
Appropriations
L7410.8522.12.3901.5 Adult Media $ 911.31
L7410.8522.12.3905.5 Foreign Films $ 420.76
L7410.8200.12.0000.7 Furniture & Equipment $ 439.91
L7410.8425.12.0000.0 Programs $2,200.00

Resolved, that the regular monthly disbursements for
December 2011 in the amount of
$92,366.05 having been audited by Carl Berkowitz and found
to be correct, be approved.

BUDGET TRANSFER #3(12/31/11)
Resolved, that the Board of Trustees of Middletown Thrall
Library accept the following
budget transfers:
TO: L7410.8421.12.0000.0 refund prior year tax $72,050.00
FROM: L7410.8422.12.0000.0 judgements & claims $ 7,000.00
L7410.8900.12.0000.0 contingency/capital service $ 5,000.00
L9760.8600.12.7410.0 debt service $ 2,000.00
L7410.8462.12.0000.0 service contracts $18,000.00
L7410.8450.12.0000.0 utilities $30,000.00
L7410.8540.12.0000.5 repairs & maintenance $ 5,050.00
L7410.8200.12.0000.7 furniture & equipment $ 5,000.00
To accrue Town of Wallkill tax refund due to assessment
reduction; letter dated 9/27/11

TO: L7410.8524.12.0000.5 subscriptions $ 5,514.00
FROM: L7410.8521.12.3810.5 adult books $ 5,514.00
To cover shortage

TO: L7410.8161.12.0000.6 clerks-full time $ 8,571.00
FROM: L7410.8157.12.0000.6 librarians-full time $7,358.00
L7410.8160.12.0000.6 administrative $1,213.00

TO: L7410.8163.12.0000.6 custodial-full time $ 4,704.00
FROM: L7410.8160.12.0000.6 administrative $ 4,668.00
L7410.8167.12.0000.6 clerical-part time $ 36.00

TO: L7410.8158.12.0000.6 librarians part time $ 491.00
FROM: L7410.8167.12.0000.6 clerical- part time $ 491.00

TO: L7410.8164.12.0000.6 cleaners part time $ 3,412.00
FROM: L7410.8167.12.0000.6 clerical-part time $ 3,412.00
TO: L7410.8168.12.0000.6 security part time $ 7,372.00
FROM: L7410.8167.12.0000.6 clerical-part time $ 7,372.00
To accrue 12/31/11 payroll liability; includes 2 years retro
pay

TO: L9010.8802.12.0000.0 retirement $ 8,805.00
FROM: L7410.8200.12.0000.7 furniture & equipment $ 3,805.00
L7410.8540.12.0000.5 repairs & maintenance $ 5,000.00
To cover shortage due to accrual

Ms. Kay seconded.
Ayes: Bell, Berkowitz, Crown, Kay, Ruckert, Lange - 6
Noes: None
Motion declared approved. (2/8/12 - 13)

Ms. Lange moved that the Board of Trustees of Middletown
Thrall Library amend the
2012 budget to be increased as follows:
BUDGET AMENDMENT #1
Add
Revenue L2705 Gifts & Donations $ 34,000.00 FOMTL
$ 1,000.00 S. Pfeffer
$ 35.00 KG for R Kurdyla
$ 50.00 ML for R Kurdyla

Add
Appropriations
L7410.8521.12.3810.5 Books (adult) $ 22,000.00
L7410.8200.12.0000.7 Furn & Equip $ 12,000.00
L7410.8425.12.0000.0 Programs (YA) $ 1,000.00
L7410.8425.12.0000.0 Programs (adult) $ 35.00
L7410.8425.12.0000.0 Programs (adult) $ 50.00

Resolved, that the regularly monthly disbursements for
January 2012 in the
amount of $270,720.98 having been audited by Richard Bell
and found to be correct, be
approved. Mr. Berkowitz seconded.
PAGE 5
I. Committee Reports Con't.
Ayes: Bell, Berkowitz, Crown, Kay, Ruckert, Lange - 6
Noes: None
Motion declared approved. (2/8/12 - 14)

Building & Grounds: Ms. Lange reported on Building &
Grounds.

Brad has spoken to the owner of Roe Brothers regarding the
front doors for the Library.
The estimated delivery date has been moved to April. This is
due in part to a
miscommunication between the owner of the company and one of
his salespeople
regarding our purchase. The temporary repair of the door is
still effective.

Partners in recognition who is constructing the donor
recognition plaque for the library
estimates that our plaque should be completed by mid-April.
Mr. Pfisterer spoke with
them regarding options for a second plaque to honor Library
volunteers. A representative
is going to work up some prototypes and will send them in
the upcoming weeks.

Tri-County was here and replaced water level sensors on the
gas tanks. The service call
was prompted by incidents of HVAC system failure in recent
months. Since the sensors
have been replaced, there have been no further system shut
downs.

J. Old Business
No report.

K. New Business
Ms. Kay moved to use paper ballots again for the 2012 budget
vote. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Crown, Kay, Ruckert, Lange - 6
Noes: None
Motion declared approved. (2/8/12 - 15)
.
L. Adjournment
Ms. Lange moved to adjourn the meeting at 7:58pm. Mr.
Berkowitz seconded.
Ayes: Bell, Berkowitz, Crown, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (2/8/12 - 16)


Respectfully submitted,



Tonia Crown, Secretary



TABLE OF MOTIONS

(01/11/12 - 1) Accepted slate of officers
(01/11/12 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/11/12 - 3) Designated the Orange County Trust Company as
official bank
(01/11/12 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/12 - 5) Appointed Robert Isseks as Library District's
Attorney
(01/11/12 - 6) Adjournment
(01/11/12 - 7) Approval of 12/14/11 minutes
(01/11/12 - 8) Approved BUDGET AMENDMENT 38 12/31/11
(01/11/12 - 9) Approved monthly disbursements for November
2011
(01/11/12 - 10) Adjournment
(02/08/12 - 11) Approval of 1/11/12 organizational minutes
(02/08/12 - 12) Approval of 1/11/12 minutes
(02/08/12 - 13) Approved BUDGET AMENDMENT #9 (12/31/11);
monthly disbursements
for December 2011; BUDGET TRANSFER #3 (12/31/11)
(02/08/12 - 14) Approved BUDGET AMENDMENT #1; monthly
disbursements for
January 2012
(02/08/12 - 15) Approved using paper ballots for 2012 budget
vote
(02/08/12 - 16) Adjournment