MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN
AND WALLKILL BOARD OF TRUSTEES
February 12, 2014
I. Attendance
Ms. Lange called the roll.
Present
Mrs. Lois Ruckert, President (arrived 5:07pm)
Mrs. Tonia Crown, Vice President (arrived 5:07pm)
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mrs. Rosa Boyd (left 6:18pm)
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director
Absent
None
Visitors
None
II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment
III. Discussion and Recommendation
A. Ms. Marlena Lange, Secretary, opened the meeting at 5:02pm.
B. Minutes
Mr. Bell moved for adoption of the re-organizational minutes of the January 8, 2014
meeting. Mr. Berkowitz seconded.
Ayes: Bell, Boyd, Berkowitz, Lange, Kay – 5
Noes: None
Motion declared approved. (02/12/14 – 11)
Mrs. Boyd moved for adoption of the minutes of the January 8, 2014 meeting.
Mr. Bell seconded.
Ayes: Bell, Boyd, Berkowitz, Lange, Kay – 5
Noes: None
Motion declared approved. (02/12/14 – 12)
C. Visitor Comments
No comments.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
Mrs. Ruckert recommended that we keep track of how many days the Library closes a
year for weather. Mr. Pfisterer reported that Shelley already keeps a record in her calendar
book.
Discussion was held on Advocacy Day in Albany.
Mr. Pfisterer requested a brief executive session for personnel.
Mrs. Boyd moved to go into executive session at 5:20pm to discuss personnel. Ms. Kay
seconded.
Ayes: Bell, Boyd, Berkowitz, Lange, Kay, Crown, Ruckert – 7
Noes: None
Motion declared approved. (02/12/14 – 14)
Mr. Berkowitz moved to come out of executive session at 6:16pm. Mrs. Boyd seconded
Ayes: Bell, Boyd, Berkowitz, Lange, Kay, Crown, Ruckert – 7
Noes: None
Motion declared approved. (02/12/14 – 15)
Ms. Kay moved that the Board follow through on what was discussed in executive session.
Ms. Lange seconded.
Ayes: Bell, Boyd, Berkowitz, Lange, Kay, Crown, Ruckert – 7
Noes: None
Motion declared approved. (02/12/14 – 16)
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mrs. Boyd left the meeting at 6:18pm.
G. Treasurer's Report
No report.
H. Library Staff Reports
No report.
I. Committee Reports
Finance Committee: Ms. Kay moved that the regular monthly disbursements for
December 2013 in the amount of $88,988.14 having been audited by Carl Berkowitz and
found to be correct, be approved.
BUDGET AMENDMENT #10 (12/31/13)
Resolved that the Board of Trustees of Middletown Thrall Library amend the 2013
budget to be increased as follows:
ADD
Revenue L2705 Gifts & Donations $1,561.75
FOMTH 2013 purchases
ADD
Appropriations L7410.8521.12.3810.5 Adult Books $ 236.57
L7410.8522.12.3905.5 Foreign Film $ 381.21
L7410.8522.12.3901.5 Adult Media $ 943.27
Resolved that the Board of Trustees of Middletown Thrall Library amend the 2014 budget
to be increased as follows:
ADD
Revenue L2705 Donations $ 50.00
IMO M. Rholetter
L2705 Donations $1,000.00
S. Pfeffer
ADD
Appropriations
L7410.8521.12.3810.5 Adult Books $ 50.00
L7410.8425.12.0000.0 YA Programs $1,000.00
Resolved that the regular monthly disbursements for January 2014 in the amount of
$691,346.21 having been audited by Richard Bell and found to be correct, be approved.
Ms. Lange seconded.
Ayes: Ruckert, Lange, Crown, Bell, Boyd, Berkowitz, Kay – 7
Noes: None
Motion declared approved. (02/12/14 – 13)
Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer responded to a patron complaint about a live cockroach in a book in the adult
non-fiction section (641). Upon investigation of the section, he noticed no other books with
insects. He called the exterminator immediately and he conducted an inspection of the
entire building. The exterminator stated that it is highly unlikely that a cockroach
infestation would take place in the book stacks due to the lack of food necessary to sustain
an infestation. Following the inspection Mr. Pfisterer was told that the building and
grounds are free of infestation.
The repairs have been completed on the restroom doors on both the first and second floor.
Brad has contacted the electrician regarding the estimate we have not received to install
electric hand dryers in the library's public restrooms. Mr. Pfisterer should have an update
on this at the February meeting.
J. Old Business
No report.
K. New Business
No report.
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:20pm. Ms. Lange seconded.
Ayes: Bell, Crown, Boyd, Berkowitz, Lange, Ruckert, Kay – 7
Noes: None
Motion declared approved. (02/12/14 – 17)
Respectfully submitted,
Marlena Lange, Secretary
TABLE OF MOTIONS
(01/08/14 – 1) Accepted slate of officers
(01/08/14 – 2) Designated Middletown Times Herald Record as official newspaper
(01/08/14 – 3) Designated the Orange County Trust Company as official bank
(01/08/14 – 4) Designated Stifel-Nicholas as Investment Firm
(01/08/14 – 5) Appointed Robert Isseks as Library District's Attorney
(01/08/14 – 6) Adjournment
(01/08/14 – 7) Approval of 12/11/13 minutes
(01/08/14 – 8) Approved President, Treasurer & Library Director as signatories to Orange
County Trust Bank
(01/08/14 – 9) Amended #8 motion to include R. Boyd as trustee signatory
(01/08/14 – 10) Adjournment
(02/12/14 – 11) Approval of 1/8/14 re-organizational minutes
(02/12/14 – 12) Approval of 1/8/14 regular minutes
(02/12/14 – 13) Approved BUDGET AMENDMENT #10 (12/31/13); monthly
disbursements for 12/13; BUDGET AMENDMENT #1 (2/12/14);
monthly disbursements for 1/14
(02/12/14 – 14) Executive session
(02/12/14 – 15) Returned from executive session
(02/12/14 – 16) Approved to follow through discussion in executive session
(02/12/14 – 17) Adjournment