MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES February 12, 2020 I. Attendance Ms. Martini called the roll. Present Mr. Carl Berkowitz, President Mrs. Marianne Sciucco, Vice President Mrs. Tonia Crown, Financial Officer Ms. Linda Martini, Secretary Mrs. Rosa Boyd Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Mr. Richard C. Bell (absent) Visitors Bridget Manigo, Head of Children's Services II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge. B. Minutes Ms. Lange moved for adoption of the Reorganizational Meeting minutes of the January 8, 2020 meeting. Mrs. Sciucco seconded. Ayes: Berkowitz, Lange, Martini, Boyd, Sciucco, Crown - 6 Noes: None Motion declared approved. (2/12/20 – 10) Ms. Martini moved for adoption of the minutes of the January 8, 2020 meeting. Mrs. Sciucco seconded. Ayes: Berkowitz, Lange, Martini, Boyd, Sciucco, Crown - 6 Noes: None Motion declared approved. (2/12/20 – 11) C. Visitor Comments/Staff Report Con't. Bridget Manigo discussed Children's Room Policies. Ms. Lange moved to amend the Rules & Regulations for Patron Conduct to increase the age of attended children in the library from 8 years of age to 10 years of age. Mrs. Crown seconded. Ayes: Berkowitz, Lange, Martini, Boyd, Sciucco, Crown - 6 Noes: None Motion declared approved. (2/12/20 – 12) Mrs. Crown moved to approve the Thrall Public Library District of Middletown and Wallkill Children's Room Policies. (See attached) Ayes: Berkowitz, Lange, Martini, Boyd, Sciucco, Crown - 6 Noes: None Motion declared approved. (2/12/20 – 13) Bridget Manigo discussed services in the Children's Room. D. Correspondence A copy of any correspondence is sent to each Board member and is attached to the official minutes. E. President's Report Mr. Berkowitz discussed business cards. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report Mrs. Crown moved that the regular monthly disbursements for January, 2020 in the amount of $120,169.02 having been audited by Richard Bell and found to be correct, be approved. Ms. Lange seconded. Ayes: Berkowitz, Lange, Martini, Boyd, Sciucco, Crown - 6 Noes: None Motion declared approved. (2/12/20 – 14) PAGE 3 H. Committee Reports Con't. Building & Grounds: Contractors were here on January 15, 2020 to establish a connection between the gas boilers and the existing computer workstation in advance of the installation of the boiler control software by our engineering firm. Our current computer workstation suffered a major mechanical failure during this service call and in contacting the software engineering firm I was told that we will have to purchase a new computer workstation. This new workstation will control both our current HVAC controls and boiler controls. This workstation will now be located in the Director's Office. I was notified in late January that the work station was ready for installation and I scheduled appointments with both our wiring contractor and the software engineer for installation on Thursday, February 6, 2020. That appointment needed to be rescheduled due to an inclement weather forecast and will take place on Tuesday, February 11, 2020. Both contractors will be here that day and barring any other unforeseen issues the control system should be operational on that date. We will need to vote to approve the acquisition of the new computer workstation from the software engineering firm. I have been told by our HVAC Engineering firm that we will be receiving their report on the condition of our current HVAC and recommendations for repairs/replacements in the very near future. The exterminators has advised us that we are not currently experiencing any infestation issues in the building. Mrs. Crown moved to purchase a computer workstation to control the HVAC & Boilers in the amount of $3,544.36. Ms. Martini seconded. Ayes: Berkowitz, Lange, Martini, Boyd, Sciucco, Crown - 6 Noes: None Motion declared approved. (2/12/20 – 15) I. Old Business Discussion was held on NYLA Advocacy Day – February 26, 2020. J. New Business The Long Range Plan Committee is tabled for the March meeting. Discussion was held on the 2020 census. K. Adjournment Mrs. Boyd moved to adjourn the meeting at 6:04pm. Mrs. Sciucco seconded. Ayes: Berkowitz Martini, Lange, Sciucco, Boyd, Crown – 6 Noes: None Motion declared approved. (2/12/20 – 16) Respectfully submitted, Linda Martini, Secretary TABLE OF MOTIONS (01/08/20-1) Accepted slate of officers (01/08/20-2) Designated Middletown Times Herald Record as official newspaper (01/08/20-3) Designated the Orange Bank and Trust as official bank (01/08/20-4) Appointed Alex Smith as Library District's Attorney (01/08/20-5) Adjournment (01/08/20-6) Approval of adoption of the minutes of the December 11, 2019 meeting (01/08/20-7) Approved to eliminate late fees for juvenile materials (01/08/20-8) Extend Long Range Plan through 2020 (01/08/20-9) Adjournment (02/12/20-10) Approval of adoption of the reorganizational minutes of the 1/8/20 mtg. (02/12/20-11) Approval of adoption of the minutes of the 1/8/20 mtg. (02/12/20-12) Amended Rules & Regulations from 8 to 10 yrs. of age (02/12/20-13) Approval of Children's Room Policies (02/12/20-14) Approved monthly disbursement for January (02/12/20-15) Approved $3,544.36 purchase workstation for HVAC & Boilers (02/12/20-16) Adjournment