MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



February 14, 2024


I.  Attendance/Pledge of Allegiance
Ms. Milburn, called the roll 


Present
Ms. Marlena Lange, President      
Mrs. Tonia Crown, Financial Officer 
Ms. Shelley Milburn, Secretary      
Ms.  Evelyn Ortega
Mr. Matthew Pfisterer, Director 


Absent 
Bishop Robert Smith (Excused)
Mrs. Susan Wyman (Excused)
Ms. Frances Amelio, Vice President (Excused)


Visitors
None


II.  Agenda
A.  Roll Call             G.  Financial Officer's Report
B.  Minutes               H.  Committee Report 
C.  Visitor Comments      I.  Old Business
D.  Correspondence        J.  New Business
E.  President's Report    K.  Adjournment
F.  Director's Report


III. Discussion and Recommendation	

A.	 Ms. Marlena Lange, called the meeting at 5:11pm. 


B. Minutes      

Ms. Milburn moved for the adoption of the January 10, 2024 Organizational minutes.
Mrs. Crown seconded.   

Ayes: Lange, Crown, Milburn, Wyman, Ortega-4
Noes: None
Motion declared approved. (02/14/24-12) 


Ms. Milburn moved for the adoption of the January 10, 2024 regular monthly meeting
minutes. Mrs. Crown seconded. 

Ayes: Lange, Crown, Milburn, Wyman, Ortega-4
Noes: None
Motion declared approved. (02/14/24-13) 


C.  Visitor Comments/Staff Report
None
          						  

D. Correspondence 
None


E. President's Report  
Ms. Lange briefly spoke about the three upcoming programs presented by the Friends of
Middletown Thrall Public Library. 


F. Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Also mentioned was the article and picture from the Senator Skoufis Stuffed
Animal Event from December, 2023. And he thanked the Friends of Middletown Thrall
Library Used Bookstore for their donation. 


G. Financial Officer's Report:
Disbursements will be reviewed and voted on during the upcoming March 13th meeting. 

There weren't any transfers.


H. Committee Report
Building & Grounds: The Building and Grounds Committee met with our HVAC
Architectural firm and reviewed the procedures for the initiating bids from HVAC
contractors. Following legal review of contract documents we are ready to begin. I have
been told that following authorization from the Board it should take approximately one
month to be in receipt of bids for phase one of the project. 

Ms. Milburn moved to authorize the Library Director, Matt Pfisterer, to begin putting
the HVAC process out to bid as soon as possible. Ms. Ortega seconded.
 
Ayes: Lange, Crown, Milburn, Wyman, Ortega-4
Noes: None

Motion declared approved. (02/14/24-14) 

We are expecting new furniture for the Reading Room to be delivered in the next few
weeks.


Our exterminating contractor has notified us that we are not experiencing any infestation 
problems at this time. 

Long Range Planning Committee met and discussed the results of the survey. A draft
proposal of the Long Range Plan will be discussed by Library Staff and brought back to
the committee.   


I.   Old Business
NYLA Advocacy Day and the 2024 Library Trustee Training


J.  New Business   
The 2023 NYS Annual Report will be worked on and submitted by the end of February, 2024.
We are underway for the 2023 Financial Audit that will take place in March, 2024. Also
discussed were the displays and programs for Black History Month. 


No Executive Session


K.  Adjournment

Ms. Ortega moved to adjourn the meeting at 5:43pm. Ms. Milburn seconded.	   

Ayes: Lange, Crown, Milburn, Wyman, Ortega-4
Noes: None

Motion declared approved. (02/14/24-15) 


Respectfully Submitted, 
Shelley Milburn, Secretary	 




TABLE OF MOTIONS

(01/10/24-1)	Designated Middletown Times Herald Record Digital Edition official 					newspaper 
(01/10/24-2)	Designated Orange Bank and Trust as official bank.   
(01/10/24-3)	Appointment of JBG Law as the HR Personnel Library Attorney & 
Alex Smith as the Library's General Attorney. 
(01/10/24-4)	Designation of Financial Audit Firm
(01/10/24-5)	Adjournment
(01/10/24-6)	Approval of adoption of the minutes for the December, 2023 minutes
(01/10/24-7)	Approved monthly disbursement for October, 2023
(01/10/24-8)	Approved monthly disbursement for November, 2023
(01/10/24-9)    Approved monthly disbursement for December, 2023
(01/10/24-10)  Discussion of HVAC construction project.
(01/10/24-11)  Adjournment
(02/14/24-12)  Approval of adoption of the January, 2024 Organizational Minutes
(02/14/24-13)  Approval of adoption of the January, 2024 regular minutes
(02/14/24-14)	Approved motion to proceed with HVAC bid process
(02/14/24-15)  Adjournment