MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES February 15, 2023 I. Attendance Ms. Shelly Milburn, called the roll Present Ms. Marlena Lange, President Bishop Robert Smith (Arrived at 5:04pm) Ms. Evelyn Ortega Mrs. Susan Wyman Ms. Shelley Milburn, Secretary Mrs. Tonia Crown, Financial Officer (Arrived at 5:18pm) Mr. Matthew Pfisterer, Director Absent Ms. Frances Amelio, Vice President (Excused) Visitors None II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Ms. Marlena Lange, called the meeting at 5:01pm. B. Minutes Ms. Milburn moved for the adoption of the Organizational Minutes of the January 11, 2023 monthly meeting, Bishop Smith seconded. Ayes: Lange, Smith, Milburn, Ortega, Wyman - 5 Noes: None Motion declared approved. (2/15/23-9) Mrs. Wyman moved for the adoption of the regular January 11, 2023 Minutes with an amendment in the Visitor Comments/Staff Report section. Ms. Ortega seconded. Ayes: Lange, Smith, Milburn, Ortega, Wyman - 5 Noes: None Motion declared approved. (2/15/23-10) C. Visitor Comments/Staff Report Mrs. Tracy Barretta, Principal Account Clerk for the Business Office, spoke about the financial reports and explained what each section means and what it entails to the members of the Board. D. Correspondence None E. President's Report Ms. Lange passed around the Thank You cards that were received from two former Board Members, Mr. Berkowitz and Mrs. Sciucco, in response to the Thank You cards and gifts that were given to them for their many years of serve on the Board. Trustees Trainings required from RCLS. $41,000 Donation from the Friends of the Middletown Thrall Library Used Bookstore The upcoming Brooklyn Baroque program scheduled on Sunday, April 16, 2023. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Added. Mr. Pfisterer asked that there be a motion to extend the current Plan of Service to go through 2023, so that it can be reviewed and revised. RCLS is requesting a copy of it from all libraries. He also stated that a Trustee could serve on the committee. Ms. Ortega volunteered to be on the committee. Mrs. Crown moved for the extension. Bishop Smith seconded. Ayes: Lange, Smith, Crown, Milburn, Ortega, Wyman - 6 Noes: None Motion declared approved. (2/15/2023-12) A funding cut was proposed to the NYS Library Construction Grant program. G. Financial Officer's Report Mrs. Crown moved that the regular monthly disbursements for January, 2023 in the amount of $96,752.82 having been audited by Evelyn Ortega and found to be correct, be approved. Bishop Smith seconded. Ayes: Lange, Smith, Crown, Milburn, Ortega, Wyman - 6 Noes: None Motion declared approved. (2/15/2023-11) H. Committee Report Building & Grounds: The installation of the remaining phones took place on Tuesday, February 7, 2023. All phones should be up and running by the end of business that day. Still waiting for a start date for the first floor bathroom sink installation project. Installation was scheduled to take place last week but was postponed by the contractor. I expect the installation to take place in the next several days. Cleaning of the Library's HVAC ducts was conducted on Sunday, January 22, 2023 and Sunday, January 29, 2023. The work has been completed. Service calls were placed to our HVAC maintenance company for repairs of equipment attached to our boilers. These issues have been addressed and the system is up and running. Our Head Custodian has installed a shield over the seam in the skylight that appears to have fixed the problem of water leaking through into the building. Our exterminating contractor has notified us that we are not experiencing any infestation problems at this time. Added, the new sound system in the Community Room is almost complete. I. Old Business Trustee Training Opportunities. Update on the Minisink Valley Initiative. J. New Business The reopening of the Library on Sunday's starting April 16, 2023 from 12-4. Mr. Pfisterer asked that the Board make a motion to approve Nugent & Haeussler as the Library District Financial Auditor for 2023. Ms. Milburn moved. Ms. Wyman seconded. Ayes: Lange, Smith, Crown, Milburn, Ortega, Wyman - 6 Noes: None Motion declared approved. (2/15/2023-13) Changing of the time of the Board Meeting was discussed. It was then motioned to table. No Executive Session K. Adjournment Ms. Milburn moved to adjourn the meeting at 5:53pm. Ms. Ortega seconded. Ayes: Lange, Smith, Crown, Milburn, Ortega, Wyman - 6 Noes: None Motion declared approved. (2/15/2023-14) Respectfully Submitted, Shelley Milburn, Secretary TABLE OF MOTIONS (01/11/23-1) Designated Middletown Times Herald Record Digital Edition official newspaper (01/11/23-2) Designated Orange Bank and Trust as official bank. (01/11/23-3) Appointment of Ben Gailey as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney. (01/11/23-4) Adjournment (01/11/23-5) Approval of adoption of the minutes of the 12/14/2022 minutes (01/11/23-6) Approval of extension of no fines until 6/30/2023 (01/11/23-7) Approved monthly disbursement for December, 2022 (01/11/23-8) Adjournment (02/15/23-9) Approval of adoption of the minutes for the 1/11/2023 Organizational Meeting (02/15/23-10) Approval of adoption of the minutes of the 1/11/23 minutes with amendment (02/15/23-11) Approved monthly disbursement for January, 2023 (02/15/23-12 Motion for extension of the Plan of Service through 2023 (02/15/23-13) Appointment of Nugent & Haeussler as Library District Financial Auditor (02/15/23-14) Adjournment