MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

February 20, 2008


I. Attendance
Mrs. Hutchinson called the roll:

Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director

Absent
Mrs. Rosa Boyd

Visitors
No visitors


II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment


III. Discussion and Recommendation
A. Ms. Marlena Lange, President, opened the meeting at
7:00pm and led the pledge to the
flag.


B. Minutes
Mr. Berkowitz moved for adoption of the re-organizational
minutes and the regular
meeting minutes of the January 9, 2008 meeting with the
following correction to the
regular minutes on page 3 under K. New Business the word
three was misspelled. Ms. Kay
seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Kay – 5
Noes: None
Motion declared approved. (02/20/08 – 9)



C. Visitor Comments
No comments.


D. Correspondence
A copy of all the correspondence sent to each Board member
is attached to the official minutes.

Mr. Gallagher reported receiving a letter from Senator
Bonacic informing us that he has secured $2500 in 2008
Bullet Aid for every library in his District. (Letter
attached to official minutes)


E. President's Report
Ms. Lange reported on the letter sent to RCLS from this
Board and their response. (Letters
attached to official minutes)

Ms. Lange reported that Randy Enos asked her to be part of
a Trustee panel on May 3rd in
Albany.

Ms. Lange reported that she wanted to give the Board a
heads up on a request that
Gertrude Mokotoff made. Discussion followed.

Mr. Bell moved to make the DVD collection of foreign films
be the Gertrude Mokotoff
Collection and a plaque could be put up in her honor
stating how much she's done for the
library. Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Bell, Hutchinson, Kay – 5
Noes: None
Motion declared approved. (02/20/08 – 10)


F. Director's Report
(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)


G. Treasurer's Report
Mr. Gallagher reported receiving checks from some of the
municipalities.


H. Library Staff Reports
No report.


I. Committee Reports
Building & Grounds Committee: Ms. Lange reported on the
leak in the Board Room.
Discussion followed.

Lamtek is coming in March about the damaged woodwork in the
Board Room and
possibly moving the end section of the circulation desk to
the reference area so we can
move the Union Newsstand over.

O'Malley Electric did some repairs in the Business Office.

Discussion was held on the third floor storage area.

Finance Committee: Ms. Kay moved that the regularly monthly
disbursements for
December 2007 in the amount of $77,260.62, having been
audited by Carl Berkowitz and
found to be correct, be approved. Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 11)

Ms. Kay moved that the regular monthly disbursements for
January 2008 in the amount of
$193,494.07, having been audited by Richard Bell and found
to be correct, be approved.
Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 12)

BUDGET TRANSFER #1
Ms. Kay moved that the Board of Trustees of Middletown
Thrall Library accept the
following budget transfers:
TO: L7410.8522.12.3901.5 ADULT MEDIA $8,000.00
FROM: L7410.8521.12.3810.5 ADULT BOOKS $8,000.00
(This transfer is due to the request by M. Climes to
purchase more Adult Media-
recorded books, DVD's)

Mr. Bell seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 13)
PAGE 4
I. Committee Reports Con't.
BUDGET TRANSFER #5 (12/31/07)
Ms. Kay moved that the Board of Trustees of Middletown
Thrall Library accept the
following budget transfers:

TO: L7410.8522.12.3901.5 ADULT MEDIA $ 39.14
FROM: L7410.8521.12.3810.5 ADULT BOOKS $ 39.14

TO: L7410.8502.12.0000.5 OFFICE & LIBRARY SUPPLIES $ 76.88
L7410.8506.12.0000.5 CIRCULATION CONTROL $ 265.44
FROM: L7410.8514.12.0000.5 A-V SUPPLIES $ 342.32

TO: L9010.8802.12.0000.0 RETIREMENT $ 2,786.00
FROM: L9060.8804.12.0000.0 HEALTH & DENTAL $ 2,786.00

TO: L7410.8157.12.0000.6 LIBRARIANS F.T. $18,051.00
L7410.8160.12.0000.6 ADMIN. RXPENSES $ 1,448.00
FROM: L7410.8161.12.0000.6 CLERKS F.T. $19,499.00

TO: L7410.8158.12.0000.6 LIBRARIANS P.T. $ 8,811.50
L7410.8163.12.0000.6 CUSTODIAL F.T. $ 3,415.00
FROM: L7410.8167.12.0000.6 CLERKS P.T. $ 2,295.00
L7410.8164.12.0000.6 CLEANERS P.T. $ 4,223.00
L7410.8168.12.0000.6 SECURITY P.T. $ 1,572.00
L9030.8803.12.0000.0 SOCIAL SECURITY $ 4,136.50
(These amounts represent the final transfers for fiscal
year 2007. Overages in salary accounts – due to additional
hiring's and end of year accruals for part-time salaries)

Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 14)

BUDGET AMENDMENT #9 (12/31/07
Ms. Kay moved that the Board of Trustees of Middletown
Thrall Library amend the 2007
budget to be increased as follows:

ADD
REVENUES: L2705 $ 31,466.09

ADD
APPROPRIATIONS:
Adult Books L.7410.8521.12.3810.5 $ 6,140.81
Foreign Media L7410.8522.12.3905.5 $ 22.28
Adult Media L7410.8522.12.3901.5 $ 12,499.03
Young Adult Book L7410.8521.12.3814.5 $ 826.58
Children Media L7410.8522.12.3902.5 $ 335.48
Programs L7410.8425.12.0000.0 $ 5,955.00
Furniture & Equip. L7410.8200.12.0000.7 $ 5,686.91

(This amount represents the purchases made by FOMTL 1/1 –
12/31/07)

Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 15)


J. Old Business
Ms. Lange reported that she met with Kevin and Sally Taylor
concerning Summitfield Children's Learning Center.
Discussion followed.


K. New Business
Mr. Berkowitz moved to approve $7,250.00 from the gift and
bequest funds as the library district's share for the
purchase of a piano for the meeting room. Mr. Bell
seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 16)

Mr. Bell moved for the approval of the proposed ANSER
contract. Ms. Kay seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 17)


Mr. Berkowitz moved to go into executive session at 8:08pm
for discussion of a personnel matter. Mrs. Hutchinson
seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 18)


The Board returned from executive session at 8:23p.m.

Ms. Kay moved to approve Richard Guertin to proceed with
the change of status to confidential for a library district
employee. Mr. Bell seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 19)

Mrs. Hutchinson moved to appoint Lois Ruckert to fill the
vacant trustee seat. Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell – 5
Noes: None
Motion declared approved. (02/20/08 – 20)

Discussion was held on the by-laws.


L. Adjournment
Ms. Kay moved to adjourn the meeting at 8:30 pm. Mrs.
Hutchinson seconded.

Ayes: Lange, Hutchinson, Bell, Kay, Berkowitz – 5
Noes: None
Motion declared approved. (02/20/08 – 21)

Respectfully submitted,



Joan Hutchinson, Secretary




TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/09/08 - 3) Designated the Orange County Trust Company
as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library
District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment
(02/20/08 – 9) Approval of 1/9/08 reorganization and
regular minutes
(02/20/08 – 10) Approved DVD collection of foreign film be
the Gertrude Mokotoff Collection
(02/20/08 – 11) Approved monthly disbursements for December
2007
(02/20/08 – 12) Approve monthly disbursements for January
2008
(02/20/08 – 13) Approved BUDGET TRANSFER #1
(02/20/08 – 14) Approved BUDGET TRANSFER #5 – final
transfers for year 2007
(02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases
made by FOMTL 1/1- 12/31/07
(02/20/08 – 16) Approval of $7250.00 for purchase of piano
(02/20/08 – 17) Approved ANSER contract
(02/20/08 – 18) Executive session
(02/20/08 – 19) Approve for R. Guertin to proceed with
change of status for library employee
(02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat
(02/20/08 – 21) Adjournment