MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 8, 2006 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, Vice President Mrs. Joan Hutchinson, Secretary Mrs. Rosa Boyd, Treasurer Ms. Eileen Connolly (arrived @ 5:50pm) Ms. Barbara Kay Mr. Carl Berkowitz Mr. Kevin J. Gallagher, Director Absent Mr. Richard C. Bell, President (excused) Visitors No visitors II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, Vice President, opened the meeting at 5:30pm and led the pledge to the flag. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the February 8, 2006 meeting. Mrs. Boyd seconded. Ayes: Hutchinson, Berkowitz, Boyd, Lange, Kay - 5 Noes: None Motion declared approved. (03/08/06 - 17) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Mr. Gallagher distributed copies of the NYS Annual Report to the Board. (Attached to official minutes.) Mr. Gallagher discussed a letter he sent to Janet Welch, NYS Librarian & Asst. Commissioner for Libraries, about Commissioner's Regulation 90.3. (Letter attached to official minutes.) E. President's Report No report. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) H. Library Staff Reports Discussion was held on the starting staff reports at the April meeting. I. Committee Reports Building & Grounds Committee: Ms. Lange reported new lighting has been installed on the backside of the stairwell by the computers. Ms. Lange discussed a proposal from Day Automation Systems for the HVAC System and Controls Improvements. There are three scopes of work that when implemented should provide a much improved occupant comfort, reduced energy consumption, and fewer maintenance issues. This work is likely subject to NYS bid requirements due to the overall cost. Discussion followed. Finance Committee: Ms. Connolly moved that the regular monthly disbursements for February, 2006 in the amount of $86,565.43 having been audited by Marlena Lange and found to be correct, be approved. Mrs. Hutchinson seconded. Ayes: Berkowitz, Boyd, Lange, Kay, Hutchinson, Connolly - 6 Noes: None Motion declared approved. (03/08/06 -18) Ms. Connolly moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #2 1. TO: L7410.8521.12.3814.5 YA Books $4,000.00 FROM: L7410.8521.12.3813.5 Children's Books $4,000.00 Ms. Kay seconded. Ayes: Berkowitz, Boyd, Hutchinson, Connolly, Lange, Kay - 6 Noes: None Motion declared approved. (03/08/06 - 19) J. Old Business Ms. Connolly moved to accept the proposed retainer agreement between the Thrall Public Library District of Middletown & Wallkill and MacVean, Lewis, Sherwin & McDermott, P.C. Mr. Berkowitz seconded. Ayes: Berkowitz, Boyd, Hutchinson, Connolly, Lange, Kay - 6 Noes: None Motion declared approved. (03/08/06 - 20) K. New Business Mr. Gallagher discussed the proposal to install fiber optic capability for RCLS ANSER network, beginning in July, 2007. Discussion followed. Ms. Kay moved to go into executive session at 6:27pm to discuss labor negotiations. Mrs. Hutchinson seconded. Ayes: Hutchinson, Berkowitz, Boyd, Connolly, Lange, Kay - 6 Noes: None Motion declared approved. (03/08/06 - 21) The Board returned from executive session at 7:22pm. L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 7:23 pm. Mrs. Boyd seconded. Ayes: Hutchinson, Berkowitz, Boyd, Connolly, Lange, Kay - 6 Noes: None Motion declared approved. (03/08/06 - 22) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/11/06 - 1) Accepted slate of officers (01/11/06 - 2) Designated Middletown Times Herald Record as official newspaper (01/11/06 - 3) Designated the Orange County Trust Company as official bank (01/11/06 - 4) Adjournment (01/11/06 - 5) Approval of 12/7/05 minutes (01/11/06 - 6) Approval of disbursements for December 2005 (01/11/06 - 7) Approval of Budget Amendment #7 (01/11/06 - 8) Approved the Library Board to become member of BYS Assoc. of Lib. Bds. (01/11/06 - 9) Executive Session (01/11/06 - 10) Adjournment (02/08/06 - 11) Approval of 1/11/06 reorganizational minutes (02/08/06 - 12) Approval of 1/11/06 minutes (02/08/06 - 13) Executive session (02/08/06 - 14) Approval of disbursements for January 2006 (02/08/06 - 15) Approval of Budget Transfer #1 (02/08/06 - 16) Adjournment (03/08/06 - 17) Approval of 2/8/06 minutes (03/08/06 - 18) Approval of disbursements for February 2006 (03/08/06 - 19) Approval of Budget Transfer #2 (03/08/06 - 20) Approved proposed fee schedule from Attorney Richard Guertin (03/08/06 - 21) Executive session (03/08/06 - 22) Adjournment