MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



March 8, 2023


I.  Attendance
Ms. Shelly Milburn, called the roll 

Present
Ms. Marlena Lange, President
Ms. France Amelio, Vice President
Bishop Robert Smith 
Ms. Evelyn Ortega
Ms. Shelley Milburn, Secretary
Mrs. Tonia Crown, Financial Officer
Mrs. Susan Wyman
Mr. Matthew Pfisterer, Director 

Absent 
None 

Visitors
None


II.  Pledge of Allegiance


III. Agenda
A.  Roll Call              G.  Financial Officer's Report
B.  Minutes                H.  Committee Report 
C.  Visitor Comments       I.  Old Business
D.  Correspondence         J.  New Business
E.  President's Report     K.  Adjournment
F.  Director's Report			 


IV. Discussion and Recommendation	

A.  Ms. Marlena Lange, called the meeting at 5:03pm.


B. Minutes      
Mrs. Wyman moved for the adoption of the regular February 15, 2023 Minutes. Bishop Smith seconded.   
Ayes: Lange, Amelio, Smith, Milburn, Ortega, Crown, Wyman -7
Noes: None
Motion declared approved. (3/8/23-15) 


C. Visitor Comments/Staff Report
Mrs. Tracy Allen, Head of the Adult Reference Department, spoke about the current as well as the upcoming adult programs. She also spoke about the next phase of the new furniture that we are looking to order for the first floor of the Library. 


D. Correspondence 
None


E.  President's Report  
None


F.  Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)  Added – Mr. Pfisterer spoke about improvements to the library website,
www.Thrall.Org, created by Thrall Library staff member, Mr. Robert Tiess. 


G.  Financial Officer's Report 
Ms. Milburn moved that the regular monthly disbursements for February, 2023 in the
amount of $155,170.22 having been audited by Marlena Lange and found to be correct, be
approved. Ms. Amelio seconded.  

Ayes:  	Lange, Amelio, Smith, Crown, Milburn, Ortega, Wyman - 7
Noes:  None
Motion declared approved.  (3/8/2023-16)            


H.  Committee Report
Building & Grounds: The installation of the first-floor restroom sinks has been
completed. The sinks and the walls are sturdy, attractive and cannot be dislodged. 

I have had planning meetings with two companies that will be installing our new system.
We are still a few weeks away from the conversion to the new system. The Building and
Grounds Committee will be meeting with an HVAC engineering company prior to our
March 8, 2023, Board meeting. 

The Building and Grounds Committee will be meeting with an HVAC engineering
company prior to our March 8, 2023 Board meeting. 

Our exterminating contractor has notified us that we are not experiencing any infestation
problems at this time.     

I.  Old Business
An update on the new phone system was given. Phase one is complete, phase two will take
place within the next couple of months. No new updates regarding the Minisink Valley
Initiative. Trustee Training Opportunities we discussed. 

PAGE 3

J.  New Business    
Mr. Pfisterer spoke about the Long Range Plan Committee and asked for those interested
to reach out to him to see when they can get together. 

The Ramapo Catskill Library System requires that all member library boards vote to approve
the RCLS Agreement for Integrated Library System in order to continue to provide these
services to member libraries.  Ms. Amelio moved. Bishop Smith seconded. 

Ayes: Lange, Amelio, Smith, Milburn, Ortega, Crown, Wyman -7
Noes: None
Motion declared approved. (3/8/23-17)

Ms. Amelio moved to enter into Executive Session at 5:47pm to discuss contracts and
employment history of particular individuals. Bishop Smith seconded. 

Ayes: Lange, Amelio, Smith, Milburn, Ortega, Crown, Wyman -7
Noes: None
Motion declared approved. (3/8/23-18)

Executive Session ended at 6:39pm.

Ms. Amelio moved to accept the proposal as outlined from LAN Associates for the HVAC.
Mrs. Crown seconded.  

Ayes: Lange, Amelio, Smith, Milburn, Ortega, Crown, Wyman -7
Noes: None
Motion declared approved. (3/8/23-19)

K.  Adjournment
Mrs. Wyman moved to adjourn the meeting at 6:42pm. Ms. Milburn seconded.	   

Ayes: Lange, Amelio, Smith, Milburn, Ortega, Crown, Wyman -7
Noes: None
Motion declared approved. (3/8/23-20)



Respectfully Submitted, 

Shelley Milburn, Secretary	 



TABLE OF MOTIONS


(01/11/23-1)	Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/11/23-2)	Designated Orange Bank and Trust as official bank.   
(01/11/23-3)	Appointment of Ben Gailey as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney. 
(01/11/23-4)	Adjournment
(01/11/23-5)	Approval of adoption of the minutes of the 12/14/2022 minutes
(01/11/23-6)	Approval of extension of no fines until 6/30/2023
(01/11/23-7)	Approved monthly disbursement for December, 2022
(01/11/23-8)	Adjournment
(02/15/23-9)	Approval of adoption of the minutes for the 1/11/2023 Organizational Meeting
(02/15/23-10)	Approval of adoption of the minutes of the 1/11/23 minutes with amendment
(02/15/23-11)	Approved monthly disbursement for January, 2023
(02/15/23-12	Motion for extension of the Plan of Service through 2023
(02/15/23-13)	Appointment of Nugent & Haeussler as Library District Financial Auditor
(02/15/23-14)	Adjournment
(03/08/23-15)	Approval of adoption of the minutes of the 2/15/2023 minutes
(03/08/23-16)	Approved monthly disbursement for February, 2023
(03/08/23-17)	Approved the RCLS Agreement for Integrated Library System
(03/08/23-18)	Executive Session
(03/08/23-19)	Approval to accept the proposal as outlined from LAN Associates for the HVAC
(03/08/23-20)	Adjournment