MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


March 9, 2016


I.  Attendance
Mr. Berkowitz called the roll.

Present
Mrs. Tonia Crown, President  
Mr. Richard C. Bell, Vice President  
Mr. Carl Berkowitz, Secretary
Mrs. Lois Ruckert
Ms. Marlena Lange   
Mr. Matthew Pfisterer, Director 

Absent
Ms. Barbara Kay, Financial Officer  (excused)     
Mrs. Rosa Boyd   (excused)

Visitors
Al Mingione, Security Guard


II.   Agenda
A.  Roll Call             G.  Financial Officer's Report
B.  Minutes               H.  Committee Report 
C.  Visitor Comments      I.   Old Business
D.  Correspondence        J.   New Business
E.  President's Report    K.   Adjournment
F.  Director's Report	


III.  Discussion and Recommendation	

A.  Mrs. Tonia Crown, President, opened the meeting at 5:24pm and led the pledge.   


B.  Minutes
Mr. Berkowitz moved for adoption of the minutes of the February 10, 2016 meeting.  Ms. 
Lange seconded.  
Ayes:  Crown, Berkowitz, Lange, Bell - 4
Noes:  None
Motion declared approved.  (03/09/16 - 18)

Ms. Lange moved to go into executive session at 5:27pm for discussion of a staff report.  
Mrs. Ruckert seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Ruckert - 5
Noes:  None
Motion declared approved.  (03/09/16 - 19)
PAGE 2

The Board returned from executive session at 6:09pm.


C.   Visitor Comments
No visitors.


D.   Correspondence 
A copy of all correspondence sent to each Board member is attached to the official 
minutes.


E.   President's Report  
No report.


F.   Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G.   Financial Officer's Report
Mr. Pfisterer reported on accounts and balances.


H.  Committee Reports
Finance Committee: Mrs. Ruckert moved that the regular monthly disbursements for
January, 2016 in the amount of $288,965.35 having been audited by Marlena Lange and 
found to be correct, be approved.  Mr. Berkowitz seconded.

Resolved, that the regular monthly disbursements for February, 2016 in the amount of 
$127,424, having been audited by Marlena and found to be correct, be approved.  Mr. 
Berkowitz seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Ruckert - 5
Noes:  None
Motion declared approved.  (03/09/16 - 20)

Building & Grounds: Ms. Lange reported on Building & Grounds.
Emergency repairs are needed on the backflow valves that regulate water coming into the
building for the regular plumbing and the sprinkler system.  One unit controls each of 
these functions and both need extensive repairs as they have failed inspection.  The repairs 
must be overseen by a City of Middletown licensed plumber.  I have made arrangements 
with Steve Dodd to verse the work and to conduct part of the repair to the regular 
plumbing.  The sprinkler repair will be done by our alarm company Simplex-Grinnell.  
The total cost of the repair is $4,815.  The parts have been ordered and the repairs can 
take place as soon as I receive approval from the Board.  (This expenditure is over $3,000
and so requires a vote of the Board.)


A fan repair is needed for the boiler system.  Parts have been ordered and the necessary
repair will take place as soon as possible.

Mr. Pfisterer spoke to our Engineering Architect representative about the construction 
grant application and they are aware of the requirements.  The application process will 
begin this June.  

We have received no reports or evidence of insect infestation in the building.

The contractor who replaces the lights in the front and back of the building has been 
away but will be returning shortly.  We will make arrangements for the front overhead 
lights as soon as he returns.

Mr. Berkowitz moved to approve repairs on the backflow valves.  Mrs. Lange seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Ruckert - 5
Noes:  None
Motion declared approved.  (03/09/16 - 21)


I.   Old Business
No report.


J.   New Business   
Mr. Pfisterer distributed to the Board the Annual Report to the Community for 2015.

Mr. Bell moved to accept the NYS Annual Report for 2015.  Mr. Berkowitz seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Ruckert - 5
Noes:  None
Motion declared approved.  (03/09/16 - 22)

Mr. Pfisterer reported that the Clerical Performance Evaluations have begun.


L.    Adjournment
Mrs. Ruckert moved to adjourn the meeting at 6:23pm.  Ms. Lange seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Ruckert - 5
Noes:  None
Motion declared approved.  (03/09/16 - 23)	


Respectfully submitted,
Carl S. Berkowitz, Secretary



TABLE OF MOTIONS

(01/20/16 - 1)		Accepted slate of officers 
(01/20/16 - 2)		Designated Middletown Times Herald Record as official newspaper  
(01/20/16 - 3)		Designated the Orange County Trust Company as official bank
(01/20/16 - 4)		Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5)		Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6)		Adjournment
(01/20/16 - 7)		Approval of 12/09/15 minutes
(01/20/16 - 8)		Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9)		Executive Session
(01/20/16-10)		Approved monthly disbursements for December 2015
(01/20/16-11)		Approved .50 per item - per day for 3 months
(01/20/16-12)		Approved to extend Long Range Plan through 2016
(01/20/16-13)		Approved to extend for one month the change of signatory parties
(01/20/16-14)		Adjournment 
(02/10/16-15)		Approval of 1/20/16 reorganizational minutes
(02/10/16 -16)		Approval of 1/20/16 minutes
(02/10/16-17)		Adjournment
(03/09/16-18)		Approval of 2/10/16 minutes
(03/09/16-19)		Executive Session
(03/09/16-20)		Approved monthly disbursements for January & February 2016
(03/09/16-21)		Approved repairs for backflow valves
(03/09/16-22)		Accepted the NYS Annual Report for 2015
(03/09/16-23)		Adjournment