MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES



March 10, 2004

I. Attendance
Ms. Lange called the roll:

Present
Mr. Carl Berkowitz, President
Mr. Richard C. Bell, Vice President
Ms. Marlena Lange, Secretary
Mrs. Joan Hutchinson
Ms. Eileen Connolly
Mr. Kevin J. Gallagher, Director

Absent
Mrs. Rosa Boyd, Treasurer (excused)
Mr. Ralph Russo, Honorary Trustee (excused)

Visitors
Barbara Chumard, Adult Programs & Reference Librarian

II. Agenda
A. Roll Call G. Treasurer’s Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President’s Report K. New Business
F. Director’s Report L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the
flag.

B. Minutes
Mr. Berkowitz read a letter of resignation from Helen Sherman. (Attached to official
minutes)

Ms. Lange questioned if she moved the fiscal resolutions at the last meeting. (Tape was checked and minutes corrected to read Ms. Connolly.)

B. Minutes Con’t.
Ms. Lange moved to accept the minutes of January 14, 2004 with corrections to the auditing of fiscal resolutions. Ms. Connolly seconded.

Ayes: Berkowitz, Bell, Connelly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 15)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the official minutes.

Mr. Berkowitz noted the letter from Jeff Berkman congratulating the Board on the transfer of the library building.

E. President’s Report
Mr. Berkowitz distributed the list of committee assignments. Discussion followed. (Attached to official minutes)

Mr. Berkowitz announced that he will be going to Albany next week for library lobby day.

F. Director’s Report
(A copy of the Director’s Report sent to each Board member is attached to the official minutes.)

Mr. Gallagher reported that Pakanasink Elementary 1st and 2nd graders will be coming next week for a visit.

Mr. Gallagher reported that he has been asked to prepare a position paper on merging library systems as a major lobbying effort to begin in 2005.

G. Treasurer’s Report
Mr. Gallagher reported receiving tax checks from the City and Towns. We also received the IDA check from the Town of Wallkill.

Mr. Gallagher reported on the accounts and balances.

Discussion was held on the audit.

H. Library Staff Reports
Barbara Chumard reported on adult programs, collection development, and ILL.

I. Committee Reports
Buildings & Grounds Committee: The outer main door crash bar needs to be replaced and a company is coming to look at it next week. Mr. Gallagher also reported that we are looking into replacing the tiles in the lobby.

Finance Committee: Ms. Lange moved that the regular monthly disbursements for
March 2, 2004 in the amount of $117,043.19 having been audited by Carl Berkowitz and
found to be correct, be approved. Ms. Connolly seconded.

Ayes: Berkowitz, Bell, Connelly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 16)


Mrs. Hutchinson moved that the manual checks for January 2004 ($17,692.90) having
been audited by Carl Berkowitz and found to be correct, be approved. Mr. Bell seconded.

Ayes: Berkowitz, Bell, Connelly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 17)

Mrs. Hutchinson moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers for the 2004 budget:

TO: L7410.8522.12.3905.5 Media Foreign Film $ 3,927.00
FROM: L909 Fund Balance $ 3,927.00

Balance of donation for purchase of foreign films/videos/DVDs received from Gertrude Mokotoff (The 2003 open Purchase Order was closed at the end of last
year, with the balance included in the 2003 fund balance) (Budget Transfer #2)

Ms. Lange seconded.

Ayes: Berkowitz, Bell, Connelly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 18)

I. Committee Reports Con’t.
Mrs. Hutchinson moved that the statement savings account #00377866771 ($4,350.61) at Orange County Trust Company be closed and the funds transferred to the money market account #008001991 at Orange County Trust Company. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Connelly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 19)

Mrs. Hutchinson moved that the two accounts (2003 Payroll accounts) at The Bank of New York account #680-2120964 ($4,907.11) and account #680-2120956 ($348.93) be closed and the funds transferred to the money market account #008001991 at Orange County Trust Company. Ms. Connelly seconded.

Ayes: Berkowitz, Bell, Connolly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 20)

J. Old Business
Discussion was held on the purchase of title insurance for the building ownership transfer.

K. New Business
Mr. Gallagher reported on four vehicles that have been parked for weeks in the parking lot in front of the building. Discussion followed. (Report attached to the official minutes)

Mr. Bell moved that vehicles parked overnight on Thrall Library property shall be subject to removal at the owner’s expense. Discussion followed. Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Hutchinson, Connelly, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 21)

Ms. Lange moved to ask Sally Taylor to take Helen Sherman’s place on the Board for the
remainder of the year until the next vote. Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Connolly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 22)

Discussion was held on trustee membership in the Orange County Library Association
(OLA). The cost is $15 per person annually.

K. New Business Con’t.
Mrs. Hutchinson moved that the Board pay membership fees to Orange County Library Association. Ms. Connolly seconded.

Ayes: Berkowitz, Bell, Lange, Hutchinson, Connolly – 5
Noes: None
Motion declared approved. (03/10/04 – 23)

Mr. Bell moved to go into executive session at 8:47pm for the purpose of personnel
matters. Ms. Connolly seconded.

Ayes: Berkowitz, Bell, Connolly, Hutchinson, Lange – 5
Noes: None
Motion declared approved. (03/10/04 – 24)

The Board returned from executive session at9:12pm.

L. Adjournment
Mr. Bell moved to adjourn the meeting at 9:12pm. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Connelly, Lange - 5
Noes: None
Motion declared approved. (03/10/04 - 25)


Respectfully submitted,


Marlena Lange, Secretary














TABLE OF MOTIONS

(01/14/04 - 1) Accepted slate of officers
(01/14/04 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/04 - 3) Accepted resolution to open bank account at Orange County Trust Company
(01/14/04 - 4) Approval of 12/10/03 minutes
(01/14/04 - 5) Approval of disbursements for November 2003
(01/14/04 - 6) Approval of payroll register of deductions for 10/29, 11/12 & 11/26/03
(01/14/04 - 7) Approved manual checks for October 2003
(01/14/04 - 8) Approval of disbursements for December 2003
(01/14/04 - 9) Approval of payroll register of deductions for 12/10 & 12/19/03
(01/14/04 - 10) Approved Budget Transfer #1
(01/14/04 - 11) Approved to rollover Walts CD for 30 days
(01/14/04 - 12) Resolution authorizing Board Pres. & Exec. Director to execute necessary documents & pay the necessary fees
(01/14/04 - 13) Executive Session
(01/14/04 - 14) Adjournment
(03/10/04 – 15) Approval of 1/14/04 minutes
(03/10/04 – 16) Approval of regular monthly disbursements for 3/2/04
(03/10/04 – 17) Approval of manual checks for January 2004
(03/10/04 – 18) Approved budget transfer #2
(03/10/04 – 19) Approved savings account be closed and transfer funds to money market account
(03/10/04 – 20) Approved two accounts at Bank of New York be closed and transferred to
money market account at Orange County Trust
(03/10/04 – 21) Resolution on vehicles parked overnight on Thrall Library property
(03/10/04 – 22) Replacement for vacant Board seat
(03/10/04 – 23) Pay membership to OLA
(03/10/04 – 24) Executive session
(03/10/04 – 25) Adjournment