MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


March 11, 2020



I.  Attendance
Ms. Martini called the roll.

Present
Mr. Carl Berkowitz, President      
Mrs. Marianne Sciucco, Vice President 
Mrs. Tonia Crown, Financial Officer (arrived 5:10pm)
Ms. Linda Martini, Secretary 
Mr. Richard C. Bell 
Mrs. Rosa Boyd
Ms. Marlena Lange 
Mr. Matthew Pfisterer, Director 

Absent

Visitors
No visitors


II.   Agenda

A.  Roll Call				G.  Financial Officer's Report
B.  Minutes				H.  Committee Report 
C.  Visitor Comments			 I.   Old Business
D.  Correspondence  			 J.   New Business
E.  President's Report			K.   Adjournment
F.  Director's Report			 


III. Discussion and Recommendation	

A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge.


B. Minutes
Ms. Lange moved for adoption of the minutes of the February 12, 2020 meeting.
Ms.  Martini seconded.  
Ayes:  Berkowitz, Lange, Martini, Boyd, Sciucco, Bell - 6
Noes:  None
Motion declared approved.  (3/11/20 - 17)


C. Visitor Comments/Staff Report
A patron spoke about an issue with a staff member.



D. Correspondence 
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.


E. President's Report  
Mr. Berkowitz reported about pursuing the concept of a Branch Library at the Galleria.   
Discussion followed.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Mrs. Crown moved that the Thrall Public Library District of Middletown and 
Wallkill will close for the duration as the Middletown School District if needed.
Mrs. Sciucco seconded.
Ayes:  Berkowitz, Lange, Martini, Boyd, Sciucco, Bell, Crown - 7
Noes:  None
Motion declared approved.  (3/11/20 - 18)


G.    Financial Officer's Report
Mrs. Sciucco moved that the regular monthly disbursements for February, 2020 in the 
amount of $89,640.85 having been audited by Ms. Lange and found to be correct, be 
approved.  Mrs. Boyd seconded.
Ayes:  Berkowitz, Lange, Martini, Boyd, Sciucco, Bell, Crown - 7
Noes:  None
Motion declared approved.  (3/11/20 - 19)


H.   Committee Reports
Building & Grounds: Mr. Pfisterer advised custodian and cleaners to sanitize high 
contact areas of the library like door handles, hand rails, the circulation desk area, tables, 
chairs, and the community room as a precautionary measure against the spread of the 
Corona virus.

Installation of the computer new workstation and the boiler control system have been 
completed.  For the first time since the new boilers were installed, we now have the 
ability to decrease the output of the boilers and reduce the amount of hot air that has been 
pooling on the second floor of the library.

The downstairs restrooms have been painted.	    

The exterminators has advised us that we are not currently experiencing any 
infestation issues in the building.	 


I.   Old Business 
Mr. Berkowitz discussed the NYS 2020 Budget/NYLA Advocacy Day.

Discussion was held on a committee for negotiations.  Mrs. Crown and Mr. Bell will be 
on the negotiating committee for contract negotiations.


J.   New Business   
Discussion was held on the proposed ICE Policy & Procedure.

Ms. Lange moved to adopt the City of Middletown policy with regard to ICE Agents 
Information Request.  Mrs. Crown seconded.
Ayes:  Berkowitz, Lange, Martini, Boyd, Sciucco, Bell, Crown - 7
Noes:  None
Motion declared approved.  (3/11/20 - 20)


K.  Adjournment
Ms. Lange moved to adjourn the meeting at 5:58pm.  Mrs. Sciucco seconded.
Ayes:  Berkowitz Martini, Lange, Sciucco, Boyd, Bell, Crown - 7
Noes:  None		
Motion declared approved.  (3/11/20 - 21)	 



Respectfully submitted,

Linda Martini, Secretary




TABLE OF MOTIONS

(01/08/20-1)		Accepted slate of officers 
(01/08/20-2)		Designated Middletown Times Herald Record as official newspaper  
(01/08/20-3)		Designated the Orange Bank and Trust as official bank
(01/08/20-4)		Appointed Alex Smith as Library District's Attorney
(01/08/20-5)		Adjournment
(01/08/20-6)		Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7)		Approved to eliminate late fees for juvenile materials
(01/08/20-8)		Extend Long Range Plan through 2020
(01/08/20-9)		Adjournment
(02/12/20-10)		Approval of adoption of the reorganizational minutes of the 1/8/20 mtg.
(02/12/20-11)		Approval of adoption of the minutes of the 1/8/20 mtg.
(02/12/20-12)		Amended Rules & Regulations from 8 to 10 yrs. of age
(02/12/20-13)		Approval of Children's Room Policies
(02/12/20-14)		Approved monthly disbursement for January
(02/12/20-15)		Approved $3,544.36 purchase workstation for HVAC & Boilers
(02/12/20-16)		Adjournment
(03/11/20-17)		Approval of adoption of the minutes of the 2/12/20 meeting
(03/11/20-18)		Approved for library close due to coronavirus if Mdtn. Schools close
(03/11/20-19)		Approved monthly disbursements for February
(03/11/20-20)		Accepted the ICE Policy & Procedure
(03/11/20-21)		Adjournment