MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

March 12, 2008


I. Attendance
Mrs. Hutchinson called the roll:

Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director

Visitors
No visitors

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation
A. Ms. Marlena Lange, President, opened the meeting at
7:00pm and led the pledge to the
flag.


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the
February 20, 2008 meeting. Mr. Bell seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Kay, Boyd,
Ruckert - 7
Noes: None
Motion declared approved. (03/12/08 - 22)


C. Visitor Comments
No comments.


D. Correspondence
A copy of all the correspondence sent to each Board member
is attached to the official minutes.

Ms. Lange reported that a letter is being sent to RCLS as a
follow-up asking for a legal
opinion for concerns that this Board has about the ANSER
contract.


E. President's Report
Ms. Lange reported that four trustees from Thrall attended
Lobby Day in Albany on March 11, 2008. Discussion followed.


F. Director's Report
(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)

Mr. Gallagher reported that he went to Summitfield and met
with Tammy Toledo, clerk,
about the staffing and service plans for the Summitfield
Children's Resource Center.


G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances.
Discussion followed. (Report
attached to the official minutes.)


H. Library Staff Reports
No report.


I. Committee Reports
Building & Grounds Committee: Ms. Lange reported that the
leak in the Board Room
has been fixed. Discussion followed.

Tri-County Heating and Cooling has been in to do additional
work on the boilers.

Mr. Gallagher met with an architect about renovations to
the third floor above the
custodian's office. The third floor can not be used.
Discussion followed.

Finance Committee: Ms. Kay moved that the regularly monthly
disbursements for
February 2008 in the amount of $78,894.61, having been
audited by Marlena Lange and
found to be correct, be approved. Mrs. Boyd seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd,
Ruckert - 7
Noes: None
Motion declared approved. (03/12/08 - 23)

BUDGET AMENDMENT #1
Ms. Kay moved that the Board of Trustees of Middletown
Thrall Library amend the 2008
budget to be increased as follows:
ADD
REVENUES: L2765 $2,500.00
ADD
APPROPRIATIONS: Repairs & Maintenance
L7410.8540.12.0000.5 $2,500.00
(This amount represents a donation from Senator Bonacic)

Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd,
Ruckert - 7
Noes: None
Motion declared approved. (03/12/08 - 24)


J. Old Business
Discussion was held on the suggested changes to the by-laws
regarding the duties of the
Treasurer and specifying that the Assistant Treasurer is
the library district's business
manager.

Mr. Berkowitz moved to add the following language to the
by-laws under Article III;
Section 6: The Treasurer will also be responsible for the
monthly reconciliations of the
library district's bank accounts. The Principal Account
Clerk employed by the library
district is designated as the Assistant Treasurer for the
library district. Mrs. Boyd
seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd,
Ruckert - 7
Noes: None
Motion declared approved. (03/12/08 - 25)


K. New Business
Mr. Gallagher distributed a report the Board requested from
Mr. Guertin on the library Board of Trustees terms. (Report
attached to official minutes.)

Ms. Lange reported that she met with Mrs. Mokotoff on March
12th about making the DVD collection of foreign films the
Gertrude Mokotoff Collection with a plaque put up in her
honor.

Mr. Gallagher reported on the NYLA Civil Service task force
meetings. (Report attached to official minutes.)

Mr. Gallagher reported to the Board on damages a patron did
to one of our reference area laser printers.

Mr. Bell suggested looking into holding a Meet Your
Legislator Day/Evening here in the meeting room. Discussion
followed.


L. Adjournment
Mrs. Ruckert moved to adjourn the meeting at 8:20 pm. Mr.
Bell seconded.

Ayes: Lange, Hutchinson, Bell, Kay, Berkowitz, Boyd,
Ruckert - 7
Noes: None
Motion declared approved. (03/12/08 - 26)





Respectfully submitted,



Joan Hutchinson, Secretary



TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/09/08 - 3) Designated the Orange County Trust Company
as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library
District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment
(02/20/08 - 9) Approval of 1/9/08 reorganization and
regular minutes
(02/20/08 - 10) Approved DVD collection of foreign film be
the Gertrude Mokotoff Collection
(02/20/08 - 11) Approved monthly disbursements for December
2007
(02/20/08 - 12) Approve monthly disbursements for January
2008
(02/20/08 - 13) Approved BUDGET TRANSFER #1
(02/20/08 - 14) Approved BUDGET TRANSFER #5 - final
transfers for year 2007
(02/20/08 - 15) Approved BUDGET AMENDMENT #9 - purchases
made by FOMTL 1/1- 12/31/07
(02/20/08 - 16) Approval of $7250.00 for purchase of piano
(02/20/08 - 17) Approved ANSER contract
(02/20/08 - 18) Executive session
(02/20/08 - 19) Approve for R. Guertin to proceed with
change of status for library employee
(02/20/08 - 20) Appointed Lois Ruckert to vacant Board seat
(02/20/08 - 21) Adjournment
(03/12/08 - 22) Approval of 2/20/08 minutes
(03/12/08 - 23) Approved monthly disbursements for February
2008
(03/12/08 - 24) Approved BUDGET AMENDMENT #1
(03/12/08 - 25) Approved language change in by-laws under
Article III; Section 6
(03/12/08 - 26) Adjournment