MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES March 13, 2013 I. Attendance Mrs. Crown called the roll. Present Mrs. Lois Ruckert, Vice President Mrs. Tonia Crown, Secretary Ms. Barbara Kay, Treasurer Ms. Marlena Lange Mr. Carl Berkowitz Mr. Richard C. Bell Mr. Matthew Pfisterer, Director Absent Mrs. Rosa Boyd, President (excused) Visitors Mayor Joseph DeStefano, City of Middletown II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the February 13, 2013 meeting. Ms. Lange seconded. Ayes: Boyd, Bell, Berkowitz, Ruckert, Crown, Lange - 6 Noes: None Motion declared approved. (3/13/13 - 22) C. Visitor Comments No comments. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. Mr. Pfisterer sent a letter to Mayor DeStefano in reference to the Heritage Trail. E. President's Report Mrs. Boyd thanked Mrs. Ruckert for running the Board Meeting last month; Mrs. Crown, Mrs. Ruckert and Ms. Lange for handling the evaluation; Mr. Pfisterer, Mr. Bell and Mr. Berkowitz for going to Lobby Day in Albany and Ms. Kay for all she does with the Friends. Discussion was held on the parade for the 125th anniversary of the City of Middletown. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Treasurer's Report Mr. Pfisterer reported on the accounts and balances. (attached to official minutes) H. Library Staff Reports Mary Susan Climes, Head of Reference, reported on acquisitions, collection development, reader's advisory, electronic collections and etc. Discussion followed. I. Committee Reports Finance Committee: BUDGET AMENDMENT #3 Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library amend the 2013 budget to be increased as follows: ADD Revenue L2705 Gifts & Donations $5.00 A Wirth ADD Appropriations: L7410.8521.12.3810.5 Books (adult) $ 5.00 Ms. Lange seconded. Ayes: Boyd, Bell, Berkowitz, Ruckert, Crown, Ruckert - 6 Noes: None Motion declared approved. (3/13/13 - 23) Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for February 2013 in the amount of $98,842.96 having been audited by Richard Bell and found to be correct, be approved. Ms. Lange seconded. Ayes: Boyd, Bell, Berkowitz, Ruckert, Crown, Lange - 6 Noes: None Motion declared approved. (3/13/13 - 24) Building & Grounds: Ms. Lange reported on Building & Grounds. Mr. Pfisterer contacted Simplex Grinnell regarding the elevator shaft fire safety proposal and expects the work to be completed within the next few weeks. The building safety committee will be meeting this week. The HVAC system has been working effectively this winter. We have not experienced any roof leakage in the past few weeks. We are going to contact our roofing contractor to have some broken tiles replaced. J. Old Business Discussion was held on library safety preparedness. K. New Business No report. L. Adjournment Mrs. Ruckert moved to adjourn the meeting at 8:10pm. Mr. Berkowitz seconded. Ayes: Boyd, Bell, Ruckert, Berkowitz, Crown, Lange - 6 Noes: None Motion declared approved. (3/13/13 - 25) Respectfully submitted, Tonia Crown, Secretary TABLE OF MOTIONS (01/09/13 - 1) Accepted slate of officers (01/09/13 - 2) Designated Middletown Times Herald Record as official newspaper (01/09/13 - 3) Designated the Orange County Trust Company as official bank (01/09/13 - 4) Designated Stifel-Nicholas as Investment Firm (01/09/13 - 5) Appointed Robert Isseks as Library District's Attorney (01/09/13 - 6) Adjournment (01/09/13 - 7) Approval of 12/12/12 minutes (01/09/13 - 8) Approved BUDGET AMENDMENT 1 (01/09/13 - 9) Executive session (01/09/13 - 10) Adjournment (02/13/13 - 11) Approval of 1/9/13 re-organizational minutes (02/13/13 - 12) Approval of 1/9/13 minutes (02/13/13 - 13) Approved BUDGET TRANSFER #4 (12/31/12) (02/13/13 - 14) Approved monthly disbursement for December 2012 (02/13/13 - 15) Approved BUDGET AMENDMENT #6 (12/31/12) (02/13/13 - 16) Approved BUDGET TRANSFER #1 (02/13/13 - 17) Approved BUDGET AMENDMENT #2 (02/13/13 - 18) Approved monthly disbursement for January 2013 (02/13/13 - 19) Approved Simplex Grinnell proposal (02/13/13 - 20) Executive session (02/13/13 - 21) Adjournment (03/13/13 - 22) Approval of 2/13/13/minutes (03/13/13 - 23) Approved BUDGET AMENDMENT #3 (03/13/13 - 24) Approved monthly disbursement for February 2013 (03/13/13 - 25) Adjournment