MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


March 14, 2012




I. Attendance
Present
Mrs. Rosa Boyd, President
Mrs. Lois Ruckert, Vice President
Ms. Barbara Kay, Treasurer
Mrs. Tonia Crown, Secretary
Ms. Marlena Lange
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
Mr. Carl Berkowitz - excused

Visitors
Robert Hubsher, RCLS Executive Director

II. Agenda
A. Roll Call           G. Treasurer's Report
B. Minutes             H. Library Staff Reports
C. Visitor Comments    I. Committee Report
D. Correspondence      J. Old Business
E. President's Report  K. New Business
F. Director's Report   L. Adjournment


III. Discussion and Recommendation
A. Mrs. Rosa Boyd, President, opened the meeting at 7:00pm
and led the pledge to the flag.

B. Minutes
Ms. Lange moved for adoption of the minutes of the February
8, 2012 meeting. Ms. Kay
seconded.
Ayes: Bell, Boyd, Crown, Kay, Ruckert, Lange - 6
Noes: None
Motion declared approved. (3/14/12 - 17)

C. Visitor Comments
Mr. Hubsher suggested to the Board that they should consider
the possibility of having a
referendum to expand the service area. He explained the
reasons for this.

D. Correspondence
A copy of all correspondence sent to each Board member is
attached to the official
minutes.

Mr. Berkowitz asked Mr. Pfisterer to please distribute a
letter that Mr. Hubsher gave him
from the Legislature addressed to Sheldon Silver supporting
the reinstatement of aid to
libraries. (attached to official minutes)

E. President's Report
Mrs. Boyd is sorry that she missed Library Day in Albany but
she was away.

F. Director's Report
(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)

G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances.
(attached to official minutes)

H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: Ms. Kay moved that the regular monthly
disbursements for February
2012 in the amount of $149,162.11 having been audited by
Marlena Lange and found to be correct, be approved. Mrs.
Ruckert seconded.
Ayes: Boyd, Bell, Crown, Lange, Kay, Ruckert - 6
Noes: None
Motion declared approved. (3/14/12 - 18)

BUDGET TRANSFER #1
Ms. Kay moved that the Board of Trustees of Middletown
Thrall Library accept the
Following budget transfers:
TO: L7410.8420.12.0000.0 Insurance $3,200.00
FROM: L7410.8900.12.0000.0 contingency/capital service
$3,200.00
To cover overdraft
Mrs. Crown seconded.
Ayes: Boyd, Bell, Crown, Lange, Kay, Ruckert - 6
Noes: None
Motion declared approved. (3/14/12 - 19)

Ms. Lange moved that any of the following five, Matthew
Pfisterer, Director / Jill
Fiumano, Business Manager / Rosa Boyd, President / Lois
Ruckert, Vice-President /
Barbara A. Kay, Treasurer, are hereby authorized to initiate
buy and sell transactions and
sell, assign and endorse for transfer certificates
representing stocks, bonds, or other
securities now registered or hereafter registered in the
name of this Chartered Special
District Public Library. Transactions of $20,000 or greater,
require authorization by any
two of the five listed above.

We, Matthew Pfisterer, Director / Jill Fiumano, Business
Manager / Rosa Boyd,
President / Lois Ruckert, Vice-President / Barbara A. Kay,
Treasurer, of the Thrall Public
Library District of Middletown and Wallkill hereby certify
that the foregoing is a true copy
of a resolution duly adopted by the Board of Trustees of the
said Thrall Public Library
District of Middletown and Wallkill at a meeting held on the
14 day of March, 2012, at
which a quorum was present and voting and the same has not
been repealed or amended
and remains in full force and effect and does not conflict
with the New York State Charter
of said Thrall Public Library District of Middletown and
Wallkill.

Mrs. Ruckert seconded.
Ayes: Boyd, Bell, Crown, Lange, Kay, Ruckert - 6
Noes: None
Motion declared approved. (3/14/12 - 20)


I. Committee Reports Con't.
Building & Grounds: Ms. Lange reported on Building &
Grounds.

Library staff detected a gas odor when opening the building
on Tuesday, February 22,
2012. Orange and Rockland Utilities completed an inspection
of their lines and the
Technician was unable to detect a gas leak. Tri-County was
called and they determined
that the leak was coming from a defective gas line in the
building. The necessary repairs
were made with no interruption of library service.

Following the garbage pick-up on March 8, 2012, the dumpster
was left unsecured in its
holding area, and it eventually rolled out of the pen, down
the handicapped ramp and into
the handicapped parking space where it damaged Thrall
Library staff member Carole
Sutton's car. We have submitted a claim to our insurance
carrier on her behalf. I have
instructed custodial staff to make sure the dumpster is
adequately secured.

We have received a prototype for a Volunteer's plaque from
partners in Recognition. It
will be available for viewing at the Board meeting.

Repairs were made to the top step on the Library's second
floor.

J. Old Business
Mr. Pfisterer reported that we are working with a company
called Partners in Recognition
for a donor recognition plaque for the library. We have
received a prototype for a second
plaque to honor library volunteers. Discussion followed.

K. New Business
Discussion was held on the Trustee Oath's of Office being
filed with Orange County.

Discussion was held on library district expansion.
.
L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:30pm. Mrs.
Ruckert seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (3/14/12 - 21)


Respectfully submitted,



Tonia Crown, Secretary




TABLE OF MOTIONS

(01/11/12 - 1) Accepted slate of officers
(01/11/12 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/11/12 - 3) Designated the Orange County Trust Company as
official bank
(01/11/12 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/12 - 5) Appointed Robert Isseks as Library District's
Attorney
(01/11/12 - 6) Adjournment
(01/11/12 - 7) Approval of 12/14/11 minutes
(01/11/12 - 8) Approved BUDGET AMENDMENT 38 12/31/11
(01/11/12 - 9) Approved monthly disbursements for November
2011
(01/11/12 - 10) Adjournment
(02/08/12 - 11) Approval of 1/11/12 organizational minutes
(02/08/12 - 12) Approval of 1/11/12 minutes
(02/08/12 - 13) Approved BUDGET AMENDMENT #9 (12/31/11);
monthly disbursements
for December 2011; BUDGET TRANSFER #3 (12/31/11)
(02/08/12 - 14) Approved BUDGET AMENDMENT #1; monthly
disbursements for
January 2012
(02/08/12 - 15) Approved using paper ballots for 2012 budget
vote
(02/08/12 - 16) Adjournment
(03/14/12 - 17) Approval of 2/8/12 minutes
(03/14/12 - 18) Approved monthly disbursements for February
2012
(03/14/12 - 19) Approved BUDGET TRANSFER #1
(03/14/12 - 20) Approved Stifel Nicolaus & Co. resolution
(03/14/12 - 21) Adjournment