MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


March 18, 2025


I.  Attendance/Pledge of Allegiance
Mrs. Wyman, called the roll 

Present
Ms. Marlena Lange, President
Mrs. Tonia Crown, Financial Officer 
Mrs. Susan Wyman, Secretary
Mr. Joseph Ruyack
Mr. Matthew Pfisterer, Director 

Absent 
Ms. Evelyn Ortega, Vice President (Excused) 
Ms. Fran Amelio (Excused) 

Visitors
None 


II.  Agenda

A.  Roll Call            G.  Financial Officer's Report
B.  Minutes              H.  Committee Report 
C.  Visitor Comments     I.  Old Business
D.  Correspondence       J.  New Business
E.  President's Report   K.  Adjournment
F.  Director's Report


III. Discussion and Recommendation


A.  Ms. Marlena Lange, called the meeting at 5:00pm. 

B. Minutes     

Mrs. Crown moved for the adoption of the February, 2025 regular minutes. 
Mr. Ruyack seconded.   

Ayes: Lange, Crown, Wyman, Ruyack -4
Nays: None
Motion declared approved. (03/18/25-18)

C.  Visitor Comments/Staff Report
None.          

D. Correspondence 
None 

E. President's Report  
None 

F. Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official 
 minutes.)

G. Financial Officer's Report:

Mrs. Crown moved that the regular monthly disbursements for February, 2025 in the 
amount of $86,620.86 having been audited by Evelyn Ortega and found to be correct, be 
approved. Mrs. Wyman seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-19) 

Mr. Ruyack moved to go into Executive Session to discuss Buildings and Grounds. 
Mrs. Crown seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-20) 


H. Committee Report

1. Building & Grounds: The Building and Grounds Committee will meet prior to the
March 18, 2025 Board of Trustees to discuss the Library's 2024 NYS Construction Grant.
 
2. On Saturday, February 22, 2025, I was notified that one of the cushions on a first
floor patron study pod had been damaged.  Review of information contained on the
library's surveillance system revealed that the furniture was damaged by a patron's
improper use of the USB phone charger located in the pod resulting in a device becoming
overheated and damaging the seat cushion.  We later learned that a repair is not possible
and the seat will have to be replaced.  The patron has been notified that his library
privileges have been suspended indefinitely until he makes financial restitution to the
Library for the damage caused.  Subsequent to this incident signs have been placed around
all charging devices that they are to be used for phone, or computer charging only.   
 
3. New furniture has arrived for the staff room.  It is both functional and attractive.
The new furniture has been received very favorably by staff.
 
4. Our exterminator has advised us that we are not experiencing any infestation issues
at this time. 


PAGE 3

Mr. Ruyack moved to go forward with having the roof repaired. Mrs. Wyman seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-21) 

I.   Old Business
2025 Library Trustee Training.

J.  New Business   

Mr. Ruyack moved the following: 
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL 


BOARD OF TRUSTEES

AMENDMENT TO BY-LAWS 

AUTHORIZING INCREASE IN NUMBER OF PRESIDENT'S TERMS
WHEREAS, the Board of Trustees determines that allowing the Board President to serve
additional terms, beyond the two consecutive terms limit currently in the By-Laws, if no 
other Trustee is willing to serve as President or if the Board is unable to approve a 
successor, promotes the interest of the public and the Board by facilitating continuity in 
leadership and operation of the Board's affairs and ensuring that an interested and agreed 
upon person remains in that governing position.
 
NOW, THEREFORE, IT IS RESOLVED that the By-Laws of the Thrall Public Library 
District of Middletown and Wallkill are amended by adding the following to the end of 
Article III, Section 2 of the By-Laws: “and except the President who may serve continuous 
consecutive terms in the event that no other Trustee is willing to serve or if the Board is 
unable to approve a successor.”

Mrs. Wyman seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-22) 

Mrs. Wyman moved to appoint Ms. Nareen Russell as a Trustee to serve out the rest of the 2025 term. Mrs. Crown seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-23) 

Mrs. Crown moved to accept the 2025 Annual Report to the State of New York. 
Mr. Ruyack seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-24) 


PAGE 4

J.  New Business Cont'd:
Mrs. Wyman moved to accept the Data Breach Notification Policy.
Mrs. Crown seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-25) 

Mr. Ruyack moved to accept the Policy on Employee Notification of Disciplinary Records Request. Mrs. Crown seconded. 

Ayes: Lange, Crown, Wyman, Ruyack - 4
Nays: None
Motion declared approved. (03/18/25-26) 

K.  Adjournment
Mrs. Wyman moved to adjourn the meeting at 5:38pm. Ms. Crown seconded.
   
Ayes: Lange, Crown, Wyman, Ruyack - 4
Noes: None
Motion declared approved. (03/18/25-27) 



Respectfully Submitted, 
Susan Wyman, Secretary
 


TABLE OF MOTIONS

(01/8/25-1)   Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/8/25-2)   Designated Orange Bank and Trust as official bank
(01/8/25-3)   Appointment of JBG Law & Alex Smith as Library Council 
(01/8/25-4)   Appointment of Nugent and Haeussler as Financial Audit Firm
(01/8/25-5)   Adjournment
(01/8/25-6)   Approval of adoption of the minutes for the December, 2024 meeting
(01/8/25-7)   Approved monthly disbursement for December, 2024
(01/8/25-8)   Approved 2025 Slate of Officers
(01/8/25-9)   Executive Session
(01/8/25-10)  Approval to Change Bylaws Article VII, section 2
(01/8/25-11)  Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment 
(03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting
(03/18/25-19) Approved monthly disbursement for February, 2025
(03/18/25-20) Executive Session
(03/18/25-21) Approved moving forward with roof repair.
(03/18/25-22) Approved Motion to Amend the Bylaws
(03/18/25-23) Approved Trustee Appointment
(03/18/25-24) Approved 2025 Annual Report to the State of New York
(03/18/25-25) Approved Data Breach Notification Policy
(03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request
(03/18/25-27) Adjournment