MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES April 13, 2022 I. Attendance Ms. Lange called the roll Present Mr. Richard C. Bell, President Mrs. Marianne Sciucco, Vice President Mrs. Tonia Crown, Financial Officer Ms. Marlena Lange, Secretary Mr. Carl Berkowitz Ms. Frances Amelio Bishop Robert Smith Mr. Matthew Pfisterer, Director Absent None Visitors Full Time Staff & Union Representatives II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Mr. Bell, President, opened the meeting at 5:02pm. B. Minutes Ms. Amelio moved for adoption of the minutes for the March 9, 2022 monthly meeting. Bishop Smith seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-24) Mr. Berkowitz moved to go into Executive Session at 5:04pm to discuss Personnel Employment History. Mrs. Crown seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-25) Came out of Executive Session at 6:50pm. C. Visitor Comments/Staff Report Board of Trustees discussed Time Management Options. D. Correspondence None E. President's Report None F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Added, Grace Riario has rescheduled and will attend either the May 11th or June 8th Board meeting to discuss the Minisink Library Project. G. Financial Officer's Report April 13, 2022 2021 Budget Transfer #7 Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to reclassify Workers' Compensation Insurance per new NYS OSC account code requirements: 1. TO: L9040.8804.12.0000.0 Workers' Compensation Insurance $22,000.00 FROM: L9060.8804.12.0000.0 Health & Dental $22,000.00 Mrs. Crown seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-26) G. Financial Officer's Report Cont. Mr. Berkowitz moved that the regular monthly disbursements for February, 2022 in the amount of $174,289.26 having been audited by Ms. Marlena Lange and found to be correct, be approved. Ms. Lange seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-27) Mr. Berkowitz moved that the regular monthly disbursements for March, 2022 in the amount of $132,759.00 having been audited by Ms. Marlena Lange and found to be correct, be approved. Ms. Lange seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-28) H. Committee Reports Building & Grounds: Repairs to the ceiling of the Board Room have been completed by our custodial staff. Repairs have been completed to the custodial office drain sink waste line by our custodial staff. We have received one of the two HVAC system evaluation reports and I have a call into the other contractor to see when that report will be delivered. Our exterminating contractor has informed us that we are not currently experiencing any infestation issues. I. Old Business Mr. Berkowitz advised that the collection box for the Kiwanis Plastic Bag Recycling Program has been doing well. So far 250lbs out of the 500lbs needed has been collected. J. New Business Ms. Lange moved for the approval of the Annual Report to the Community. Mr. Berkowitz seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-29) K. Adjournment Ms. Amelio moved to adjourn the meeting at 5:43pm. Ms. Lange seconded. Ayes: Bell, Lange, Berkowitz, Crown, Amelio, Smith, Sciucco – (7) Noes: None Motion declared approved. (4/13/22-30) Respectfully Submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/21-1) Accepted slate of officers (01/12/21-2) Designated Middletown Times Herald Record as official newspaper (01/12/21-3) Designated the Orange Bank and Trust as official bank (01/12/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney (01/12/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/12/21-6) Adjournment (01/12/21-7) Approval of adoption of the minutes of the 12/8/21 meeting, with corrections (01/12/21-8) Executive Session (01/12/21-9) Approved increase of Part Time Staff's wages (01/12/21-10) Approved increase of Administrative wages (01/12/21-11) Adjournment (02/09/22-12) Approval of adoption of the minutes of the 01/12/22 Reorganizational Minutes, with corrections (02/09/22-13) Approval of adoption of the minutes of the 01/12/22 monthly meeting (02/09/22-14) Approved monthly disbursements for December 2021 (02/09/22-15) Approved monthly disbursements for January 2022 (02/09/22-16) Discussion of Library participation in the Kiwanis Plastic Bag Recycling Program (02/09/22-17) Executive Session (02/09/22-18) Adjournment (03/09/22-19) Approval of adoption of the minutes of the 02/09/22 meeting (03/09/22-20) Approved 2021 Budget Transfer #5 (03/09/22-21) Approved 2021 Budget Transfer #6 (03/09/22-22) Executive Session (03/09/22-23) Adjournment (04/13/22-24) Approval of adoption of the minutes of the 03/09/22 meeting (04/13/22-25) Executive Session (04/13/22-26) Approved 2021 Budget Transfer #7 (04/13/22-27) Approved monthly disbursements for February 2022 (04/13/22-28) Approved monthly disbursements for March 2022 (04/13/22-29) Approval of the Annual Report to the Community (04/13/22-30) Adjournment