MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

                        				
April 8, 2015

   
  I.  Attendance
      Ms. Lange called the roll.

      Present
      Mrs. Lois Ruckert, President  
      Mrs. Tonia Crown, Vice President  
      Ms. Marlena Lange, Secretary  
      Ms. Barbara Kay, Treasurer
      Mr. Richard C. Bell 
      Mrs. Rosa Boyd       
      Mr. Carl Berkowitz 
      Mr. Matthew Pfisterer, Director

      Absent
      None

      Visitors
      None


II.   Agenda
       A.  Roll Call               G.  Financial Officer's Report
       B.  Minutes                 H.  Committee Report 
       C.  Visitor Comments        I.   Old Business
       D.  Correspondence          J.   New Business
       E.  President's Report      K.   Adjournment
       F.  Director's Report			 


III.  Discussion and Recommendation	

A.  Mrs. Lois Ruckert, President, opened the meeting at 5:01pm and led the pledge to the flag. 


B.  Minutes
     Ms. Kay moved for adoption of the minutes of the March 11, 2015 meeting.  Mrs. Crown 
     seconded.  
		Ayes:  Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7
		Noes:  None
		Motion declared approved.  (04/08/15 - 23)


C.   Visitor Comments
		  No visitors.


D.   Correspondence 
	  A copy of all correspondence sent to each Board member is attached to the official 
              minutes.
	

E.   President's Report  
	  Mrs. Ruckert reported speaking to a woman, who has a mission to try to publicize the 
              telecoil and the hearing loop.  Discussion followed.  A brochure will be in the April Board
	  packets for Board members to view.
	 	

F.   Director's Report Con't.
	  (A copy of the Director's Report sent to each Board member is attached to the official 	 	   minutes.)


G.   Financial Officer's Report
	   Mr. Pfisterer reported on the accounts and balances.
	  

H.  Committee Reports
               Finance Committee:  Ms. Kay moved that the regular monthly disbursements for  
               March 2015 in the amount of $88,650.33 having been audited by Tonia Crown and found 
               to be correct, be approved.  Mr. Berkowitz seconded.
      	Ayes:  Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
		Noes:  None
		Motion declared approved.  (04/08/15 - 24)
	
        Building & Grounds: Ms. Lange reported on Building & Grounds.
   Mr. Pfisterer requested bids for engineering blueprints and specs for the installation of a 
   new gas boiler system from two additional firms in addition to the five local engineering
   firms he has contacted previously.  One of the recent contacts has been in for a site visit 
   and has promised a bid shortly.  The other company said they will be in for a site 
   inspection this week.  Mr. Pfisterer received no further bids on the project to date.
   
   The first floor women's room is in need of new tile flooring.  There are a few tiles that 
   have come up.  Mr. Pfisterer asked the head custodian to investigate replacement tile 
   options.

	   Our exterminating company informed Mr. Pfisterer that there were no infestation issues in 
	   the building.
	
	   Discussion was held on signage for using the Children's Room bathroom.


I.  Old Business
              Mr. Berkowitz discussed homework help.

	  Mrs. Boyd discussed the Heritage Trail Committee using the Board Room to meet the 
              second Thursday of the month.  Mr. Pfisterer said to call Shelley for availability.



J.  New Business
	  Mr. Pfisterer discussed having a policy on Electrical & USB Port Access.  Discussion 
              followed.

	  Mr. Pfisterer had a request from an on-line college student to use the Board Room for one 
	  day (8-10 hrs.) to complete their dissertation.  Discussion followed.

	  Mr. Pfisterer asked for volunteers for the 2016 Budget Committee.  The first meeting will 
	  be the first week of May.  Mrs. Crown and Mr. Bell volunteered.

	  Ms. Lange moved to approve the 2015 election timetable.  Mr. Berkowitz seconded.
		Ayes:  Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
		Noes:  None
		Motion declared approved.  (04/08/15 - 25)
		


L.   Adjournment
             Mr. Berkowitz moved to adjourn the meeting at 5:45pm.  Mrs. Boyd seconded.
		Ayes:  Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
		Noes:  None
		Motion declared approved.  (04/08/15 -26)


	  							Respectfully submitted,
         								Marlena Lange, Secretary



TABLE OF MOTIONS


(01/14/15 - 1)	Accepted slate of officers 
(01/14/15 - 2)	Designated Middletown Times Herald Record as official newspaper  
(01/14/15 - 3)	Designated the Orange County Trust Company as official bank
(01/14/15 - 4)	Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5)	Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6)	Adjournment
(01/14/15 - 7)	Approval of 12/18/14 minutes
(01/14/15 - 8)	Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET 
			AMENDMENT #1 (01/14/15)
(01/08/15 - 9)	Adjournment
(02/11/15 - 10)	Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11)	Approval of 1/14/15 minutes
(02/11/15 - 12) 	Executive session
(02/11/15 - 13)	Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14)	Executive session
(02/11/15 - 15)	Adjournment
(03/11/15 - 16)	Approval of 2/11/15 minutes
(03/11/15 - 17)	Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 - 18)	Approved BUDGET TRANSFER #3 (Final - 12/31/2014)
(03/11/15 - 19)	Approved monthly disbursements for February 2015
(03/11/15 - 20)	Executive session
(03/11/15 - 21)	Accepted NYS Annual Report for 2014
(03/11/15 - 22)	Adjournment
(04/08/15 - 23)	Approval of 3/11/15 minutes
(04/08/15 - 24)	Approved monthly disbursements for March 2015
(04/08/15 - 25)	Approved 2015 election timetable
(04/08/15 - 26)	Adjournment