MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

April 9, 2008


I. Attendance
Mrs. Hutchinson called the roll:

Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director

Visitors
No visitors

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation
A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led
the pledge to the
flag.

B. Minutes
Ms. Kay moved for adoption of the minutes of the March 12, 2008 meeting
with the following addition to Building & Grounds on page 2, the last
paragraph “The third floor can not be used.” Mrs. Hutchinson seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Kay, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (04/09/08 – 27)



C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached
to the official minutes.

Ms. Lange reported receiving a letter from Stephen Oppenheim, RCLS Board
President, in
response to this board's letter on March 12th about concerns with the
ANSER contract. He
has referred the letter to the ANSER committee.

E. President's Report
The Board discussed “Meet Your Legislator Day/Evening.” The Board
decided to wait
until everything was settled with the passing of the state budget to
call and set a date.

Ms. Lange suggested a sign be put on the piano saying “nothing should be
placed on the
piano.”

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. Discussion
followed. (Report
attached to the official minutes.)

Discussion was held on the City of Middletown back taxes and as of now
we have not
received any check for this year.

H. Library Staff Reports
No report.

I. Committee Reports
Finance Committee: Mrs. Boyd moved that the Board of Trustees of
Middletown Thrall
Library accept the following budget transfers:
BUDGET TRANSFER #2
TO: L9010.8802.12.0000.0 Retirement $531.00
FROM: L9030.8803.12.0000.0 Social Security $531.00
Actual invoice higher than estimated projection.
Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (04/09/08 – 28)


Mrs. Boyd moved that the regular monthly disbursements for March 2008 in
the amount of $117,736.69 having been audited by Lois Ruckert and found
to be correct, be approved.

Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (04/09/08 – 29)

Building & Grounds Committee: Ms. Lange reported that Mr. McGovern
installed a new
light on the column near the reference desk.

Mr. Gallagher has received two bids for the air conditioning compressor
on the roof. A third company has never responded.

Mr. Bell moved to accept Tri-County A/C & Refrigeration's bid of
$11,314.00, using
funds from the capital reserve. In addition, the Board will examine
replenishing the capital
reserve fund at years end. Mr. Berkowitz seconded.


Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (04/09/08 – 30)

The custodial staff has been replacing some stained ceiling tiles on the
first floor.

Some of the lights in the front parking lot are going to be replaced.

Ms. Lange discussed how we can not use the third floor for any more
storage. She
suggested looking at the storage room behind the meeting room about
possibly rearranging
things to see if we can gain space there.

Discussion was held on having the building plan drawings digitized and
secured for future
use.




J. Old Business
Discussion was held on the purchase of a “tree of life” for donors. Mr.
Gallagher is going to check on prices and designs. The Board will
discuss the criteria at the next meeting.

K. New Business
Mr. Berkowitz moved to accept the 2008 election timetable as presented.
Mrs. Boyd seconded.

Ayes: Lange, Berkowitz, Hutchinson, Kay, Bell, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (04/09/08 – 31)

Ms. Lange asked for volunteers for the finance committee to work on the
draft of the 2009
budget. She appointed Mr. Berkowitz and Mrs. Hutchinson.

L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 8:35 pm. Mrs. Ruckert seconded.

Ayes: Lange, Hutchinson, Bell, Kay, Berkowitz, Boyd, Ruckert – 7
Noes: None
Motion declared approved. (04/09/08 – 32)

Respectfully submitted,



Joan Hutchinson, Secretary

















TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/09/08 - 3) Designated the Orange County Trust Company as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment
(02/20/08 – 9) Approval of 1/9/08 reorganization and regular minutes
(02/20/08 – 10) Approved DVD collection of foreign film be the Gertrude
Mokotoff Collection
(02/20/08 – 11) Approved monthly disbursements for December 2007
(02/20/08 – 12) Approve monthly disbursements for January 2008
(02/20/08 – 13) Approved BUDGET TRANSFER #1
(02/20/08 – 14) Approved BUDGET TRANSFER #5 – final transfers for year 2007
(02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases made by FOMTL
1/1- 12/31/07
(02/20/08 – 16) Approval of $7250.00 for purchase of piano
(02/20/08 – 17) Approved ANSER contract
(02/20/08 – 18) Executive session
(02/20/08 – 19) Approve for R. Guertin to proceed with change of status
for library employee
(02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat
(02/20/08 – 21) Adjournment
(03/12/08 – 22) Approval of 2/20/08 minutes
(03/12/08 – 23) Approved monthly disbursements for February 2008
(03/12/08 – 24) Approved BUDGET AMENDMENT #1
(03/12/08 – 25) Approved language change in by-laws under Article III;
Section 6
(03/12/08 – 26) Adjournment
(04/09/08 – 27) Approval of 3/12/08 minutes
(04/09/08 – 28) Approved BUDGET TRANSFER #2
(04/09/08 – 29) Approved monthly disbursements for March 2008
(04/09/08 – 30) Approved Tri-County's bid for compressor
(04/09/08 – 31) Approved 2008 election timetable
(04/09/08 – 32) Adjournment