MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND
WALLKILL BOARD OF TRUSTEES
April 10, 2002
I. Attendance
Mr. Shaw called the roll:
Present
Mr. Richard C. Bell, President
Mrs. Joan Hutchinson, Vice President (arrived 7:05pm)
Mr. Stephen Shaw
Mr. Carl Berkowitz
Mrs. Rosa Boyd (arrived 7:05pm)
Ms. Helen Sherman
Mr. Kevin J. Gallagher, Director
Mr. Timothy J. Conway, Treasurer
Absent
Mr. Ralph Russo, Secretary (excused)
Visitors
None
II. Agenda
A. Roll Call G. Treasurer’s Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President’s Report K. New Business
F. Director’s Report L. Adjournment
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III. Discussion and Recommendation
A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm
and led the pledge
to the flag.
B. Minutes
Mr. Berkowitz moved for adoption of the minutes of March 13, 2002.
Mr.
Shaw seconded.
Ayes: Bell, Berkowitz, Shaw, Sherman - 4
Noes: None
Motion declared approved. (10/04/02 - 30)
C. Visitor Comments
No comments.
D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the
official minutes.
E. President’s Report
Mr. Bell reported having a conversation with Dan Depew, Town of
Wallkill
Board member, about Agricultural Property Tax Relief in the Town of
Wallkill.
Discussion followed.
Mr. Bell reported being in touch with the Assembly and Mr. Gallagher
has been
in touch with the Senate with regard to the dates in the bill for
Minisink. They
asked that the dates be adjusted in the bill.
Mr. Gallagher’s conversation with the Senate was that they would be
happy to
make that adjustment. They could not say when the bill would be
passed but it
was being held up because of rules that local bills are to follow the
approval of
the budget and that there is no budget in sight.
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E. President’s Report Con’t.
Mr. Bell spoke to Mr. Gunther’s office and they wanted to leave the
June 30th
date in on the basis that:
1. It applies pressure on the leadership to get the bill through.
2. The Senate was going to pass the bill soon.
They feel the budget was going to be adopted this week or early next
week.
They agreed that if it got to the point where the bill wasn’t getting
passed, they
would change the wording.
Mr. Berkowitz reported speaking with Mr. Gunther at Legislative Day
in
Albany. Mr. Gunther spoke to him about LVA.
F. Director’s Report
(A copy of the Director’s Report sent to each Board member is
attached to the
official minutes.)
Mr. Gallagher reported that he heard from Library Bureau about the
library
shelving and the order has been placed and there is no shipping
charge.
G. Treasurer’s Report
Mr. Conway reported we are through the first quarter of the budget
year and
about 27% of the budget has been spent which is normal. Mr. Conway
discussed the different accounts.
H. Library Staff Reports
Mr. Gallagher reported that the library has submitted an application
for a library
web site for American Library Association. The winners will be
announced later
this summer.
I. Committee Reports
Buildings & Grounds Committee: Mr. Conway asked the Building &
Grounds
Department about the stairwell treads and they are on order from a
company in
Newburgh.
The boiler controls have been replaced and all the circuit boards
have been
replaced. The district has found a company with the software that
would be
installed here. The company is putting a proposal together and
getting it to the
Board of Education.
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I. Committee Reports Con’t.
Finance Committee: Mr. Berkowitz moved that the regular monthly
disbursements for March 2002 in the amount of $24,960.15, having been
audited
by Rosa Boyd and found to be correct, be approved. Mr. Shaw
seconded.
Ayes: Bell, Hutchinson, Berkowitz, Shaw, Boyd, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 31)
Mr. Berkowitz moved that the manual checks for February 2002 in the
amount of
$13,421.52 having been audited by Rosa Boyd and found to be correct,
be
approved. Mrs. Hutchinson seconded.
Ayes: Bell, Hutchinson, Shaw, Berkowitz, Boyd, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 32)
Mr. Berkowitz moved that the payroll register of deductions for March
6
($17,502.67) and March 20 ($17,652.75, 2002, having been audited by
Rosa
Boyd and found to be correct, be approved. Mrs. Sherman seconded.
Ayes: Bell, Hutchinson, Shaw, Boyd, Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 33)
Mr. Berkowitz discussed the budget cuts for the 2002 budget. Mr.
Berkowitz
asked if the Board wanted to restore some of the Materials cuts since
we received
the PILOT from the Galleria. Discussion was held and decided to
leave it as is
for now.
J. Old Business
The Board discussed the library budget and trustee vote. Mr.
Gallagher reported
we still don’t know when the state is going to pass this bill. If it
goes much
longer a June vote isn’t going to be practical. Mr. Bell and Mr.
Gallagher
discussed looking that if it passes in time to permit a June vote
have it June
25th, if not then October 8th.
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J. Old Business
Mr. Berkowitz moved to set dates of June 25th and October 8th for
votes in
conjunction with three items:
1. The expansion of the library tax district to include the Minisink
Valley
School District.
2. The library budget for 2003.
3. To fill the trustee positions and also expand the Board.
The actual date to be resolved by the passage of the bill to
establish the vote for
the Minisnk Valley Central School District. Mr. Shaw seconded.
Ayes: Bell, Boyd, Hutchinson, Shaw. Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 34)
Mr. Berkowitz moved that if there is no vote scheduled for June to
enlarge the
library district and if no interim contract is derived between now
and July 1st with
the Minisink School District, that we continue from July 1st to
December 31st
library services for juvenile cardholders. There was no second.
Discussion
followed.
Discussion was held on Trustee Stephen Shaw’s impending resignation.
K. New Business
Discussion was held on restrictions on library cardholders from the
Bloomingburg Free Library.
Mrs. Hutchinson moved to call on RCLS to impose restrictions on
borrowing
by patrons from the Bloomingburg Library District as outlined in the
memo
from Mr. Gallagher. Mr. Shaw seconded. Discussion followed.
Ayes: Bell, Hutchinson, Berkowitz, Shaw, Boyd, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 35)
Ms. Sherman moved to approve the Bulletin Board and Display Cases and
Exhibit Space rules as currently written. Mr. Berkowitz seconded.
Ayes: Bell, Boyd, Hutchinson, Shaw, Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 36)
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K. New Business Con’t.
Mrs. Boyd moved to appoint Nugent & Haeussler, PC as the audit
service for the
library. Mrs. Hutchinson seconded.
Ayes: Bell, Hutchinson, Boyd, Sherman, Berkowitz, Shaw - 6
Noes: None
Motion declared approved. (10/04/02 - 37)
Mr. Berkowitz moved to go into executive session at 8:27pm to discuss
a
personnel item. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Hutchinson, Shaw, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 38)
The Board returned from executive session at 8:34pm.
Mr. Berkowitz moved to approve a leave without pay for Georgie
Cuffee.
Mrs. Hutchinson seconded.
Ayes: Bell, Hutchinson, Boyd, Shaw, Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 39)
L. Adjournment
Mrs. Hutchinson moved to adjourn the meeting at 8:35pm. Mrs. Boyd
seconded.
Ayes: Bell, Hutchinson, Berkowitz, Boyd, Shaw, Sherman - 6
Noes: None
Motion declared approved. (10/04/02 - 40)
Respectfully submitted,
Ralph Russo, Secretary
TABLE OF MOTIONS
(02/01/02 - 1) Approval of 12/12/01 minutes
(02/01/02 - 2) Regular monthly disbursements for December.
(02/01/02 - 3) Correction to Transfer #3 (for 7/1/01-12/31/01 budget)
into
insurance.
(02/01/02 - 4) Accept all practices & policies of previous Board.
(02/01/02 - 5) Tabled resolution moving full-time custodians to
clerical unit.
(02/01/02 - 6) Adjournment of January 2nd meeting.
(13/02/02 - 7) Approval of 1/2/02 organizational meeting minutes.
(13/02/02 - 8) Approval of 1/2/02 Regular meeting minutes.
(13/02/02 - 9) Approval of disbursement for payroll & benefits for Dec.
2001.
(13/02/02 - 10) Approval of monthly disbursements for fiscal year
7/1/01-12/31/01.
(13/02/02 - 11) Approval of payroll register of deductions for December
2001.
(13/02/02 - 12) Accepted budget transfer from Furn. & Equip. to
Insurance.
(13/02/02 - 13) Untabled motion (02/01/02 - 5) moving F.T. Custodians to
Clerical Unit.
(13/02/02 - 14) Approved moving Full-time Custodians to Clerical Unit.
(13/02/02 - 15) Amended 2002 budget to increase Furn. & Equip. - balance
of
Centennial checking account
(13/02/02 - 16) Summer Hours effective 6/9 - Regular hours resume 9/7
(13/02/02 - 17) Executive session to discuss personnel.
(13/02/02 - 18) Adjournment of 2/13 meeting.
(13/03/02 - 19) Approval of 2/13/02 minutes.
(13/03/03 - 20) Approval of disbursements for partial payroll 2/6 &
manual checks
(13/03/02 - 21) Approval of payroll register of deductions for 1/23;
2/6; & 2/20/02
(13/03/02 - 22) Approval of regular monthly disbursements for February
2002.
(13/03/02 - 23) Approval of “correction” for payroll deductions.
(13/03/02 - 24) Accepted budget transfer from Pass-Through from district
to
insurance.
(13/03/02 - 25) Budget cuts for 2002 budget.
(13/03/02 - 26) Approved revised Mission Statement.
(13/03/02 - 27) Approved to permit Advest to set-up no charge account.
(13/03/02 - 28) Executive session.
(13/03/02 - 29) Adjournment of 3/13 meeting
(10/04/02 - 30) Approval of 3/13/02 minutes.
(10/04/02 - 31) Approval of disbursements for March 2002
(10/04/02 - 32) Approval of manual checks for February 2002
(10/04/02 - 33) Approval of payroll register deductions for March 6 &
March 20
(10/04/02 - 34) Set dates for Minisink vote.
(10/04/02 - 35) Restrictions on Bloomingburg cardholders.
(10/04/02 - 36) Approval of Bulletin Board & Display Case Policy
(10/04/02 - 37) Approval of Nugent & Haeussler as audit service.
(10/04/02 - 38) Executive session.
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(10/04/02 - 39) Approval of leave without pay for Georgie Cuffee.
(10/04/02 - 40) Adjournment of 4/10/02 meeting.