MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
April 10, 2013
I. Attendance
Mrs. Ruckert called the roll.
Present
Mrs. Rosa Boyd, President
Mrs. Lois Ruckert, Vice President
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mr. Carl Berkowitz
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director
Absent
Mrs. Tonia Crown, Secretary (excused)
Visitors
Mrs. Jill Fiumano, Principal Account Clerk
II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment
III. Discussion and Recommendation
A. Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge
to the flag.
B. Minutes
Mr. Bell moved for adoption of the minutes of the March 13, 2013 meeting. Ms.
Kay seconded.
Ayes: Boyd, Bell, Berkowitz, Ruckert, Kay, Lange - 6
Noes: None
Motion declared approved. (4/10/13 - 26)
C. Visitor Comments
No comments.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
Mrs. Boyd reported that Donna Gady will be heading up the library committee for the
125th anniversary of the City of Middletown.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
Mr. Pfisterer reported that we received good news from RCLS. They have resolved the
issue with the tax rebates for 2012. Discussion followed.
Mr. Pfisterer reported that the Middletown Rotary Club is planning an audio walking tour
of historic sites in the downtown Middletown area. Mr. Pfisterer is going to ask the
Friends if they would like to sponsor one of the historic building signs.
Mr. Pfisterer commemorated Shelley Milburn for completing 40 years of service at
Middletown Thrall Library.
G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances. (attached to official minutes)
H. Library Staff Reports
Mrs. Jill Fiumano discussed the Orange County Trust accounts. Discussion followed.
Mrs. Fiumano reported that we were told that we did well with the audit.
I. Committee Reports
Finance Committee: BUDGET TRANSFER #2
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accept the
Budget transfers:
To: L7410.8200.12.0000.7 Furniture & Equip. $7,800.00
FROM: L7410.8521.12.3813.5 Children's Books $7,800.00
As per request from B. Manigo; to purchase 2 AWE computers
Mr. Bell seconded.
Ayes: Boyd, Bell, Berkowitz, Ruckert, Kay, Ruckert - 6
Noes: None
Motion declared approved. (4/10/13 - 27)
Finance Committee:
Ms. Lange moved that the regular monthly disbursements for March 2013 in the
amount of $92,798.00 having been audited by Tonia Crown and found to be correct, be
approved. Mr. Berkowitz seconded.
Ayes: Boyd, Bell, Berkowitz, Ruckert, Kay, Lange - 6
Noes: None
Motion declared approved. (4/10/13 - 28)
Building & Grounds: Ms. Lange reported on Building & Grounds.
Simplex Grinnell and Hunter Elevator have been here and work has begun on the elevator
fire safety project. I expect the work to be completed sometime in the near future.
The building safety committee had a meeting in March.
Our Head Custodian is gathering prices for replacement tiles for the main staircase.
According to custodial staff, these tiles should have been installed with epoxy to hold them
on to the frame. The tiles have been separating from the frames causing potential trip
hazards. He has replaced four tiles thus far with good results.
The door handle on the tech processing service entrance will need to be replaced. We are
ordering replacement parts for the fix.
A plumber was called to fix a problem with the flushing mechanism on a toilet in the
second floor men's room.
J. Old Business
No report.
K. New Business
Mr. Berkowitz moved to accept the 2012 NYS Annual Report. Mr. Bell seconded.
Ayes: Boyd, Bell, Berkowitz, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (4/10/13 - 29)
Ms. Lange moved to accept the timetable for the October 1, 2013 election. Ms. Kay
seconded.
Ayes: Boyd, Bell, Berkowitz, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (4/10/13 - 30)
Discussion was held on the Library Evacuation Plan Policy. It was decided that the Board
will e-mail Mr. Pfisterer any changes and/or corrections and they will vote on a revised
policy at the May meeting.
Discussion was held on the Tutoring Policy.
Mr. Berkowitz moved to adopt the District Policy on Tutoring. Mrs. Ruckert seconded.
(Attached to official minutes)
Ayes: Boyd, Bell, Berkowitz, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (4/10/13 - 31)
Discussion was held about an article on "How Public Libraries Have Become Spare
Homeless Shelters (Hard Times USA)."
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 8:47pm. Ms. Kay seconded.
Ayes: Boyd, Bell, Ruckert, Berkowitz, Kay, Lange - 6
Noes: None
Motion declared approved. (4/10/13 - 32)
Respectfully submitted,
Tonia Crown, Secretary
TABLE OF MOTIONS
(01/09/13 - 1) Accepted slate of officers
(01/09/13 - 2) Designated Middletown Times Herald Record as official newspaper
(01/09/13 - 3) Designated the Orange County Trust Company as official bank
(01/09/13 - 4) Designated Stifel-Nicholas as Investment Firm
(01/09/13 - 5) Appointed Robert Isseks as Library District's Attorney
(01/09/13 - 6) Adjournment
(01/09/13 - 7) Approval of 12/12/12 minutes
(01/09/13 - 8) Approved BUDGET AMENDMENT 1
(01/09/13 - 9) Executive session
(01/09/13 - 10) Adjournment
(02/13/13 - 11) Approval of 1/9/13 re-organizational minutes
(02/13/13 - 12) Approval of 1/9/13 minutes
(02/13/13 - 13) Approved BUDGET TRANSFER #4 (12/31/12)
(02/13/13 - 14) Approved monthly disbursement for December 2012
(02/13/13 - 15) Approved BUDGET AMENDMENT #6 (12/31/12)
(02/13/13 - 16) Approved BUDGET TRANSFER #1
(02/13/13 - 17) Approved BUDGET AMENDMENT #2
(02/13/13 - 18) Approved monthly disbursement for January 2013
(02/13/13 - 19) Approved Simplex Grinnell proposal
(02/13/13 - 20) Executive session
(02/13/13 - 21) Adjournment
(03/13/13 - 22) Approval of 2/13/13/minutes
(03/13/13 - 23) Approved BUDGET AMENDMENT #3
(03/13/13 - 24) Approved monthly disbursement for February 2013
(03/13/13 - 25) Adjournment
(04/10/13 - 26) Approval of 3/13/13 minutes
(04/10/13 - 27) Approved BUDGET TRANSFER #2
(04/10/13 - 28) Approved monthly disbursements for March 2013
(04/10/13 - 29) Accepted NYS Annual Report for 2012
(04/10/13 - 30) Approved timetable for October 2, 2013 election
(04/10/13 - 31) Adopted the District Policy on Tutoring
(04/10/13 - 32) Adjournment