MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


April 10, 2019



I.  Attendance
	Ms. Martini called the roll.

	Present
	Mr. Carl Berkowitz, President 
	Ms. Linda Martini, Secretary 
	Mrs. Tonia Crown, Financial Officer   
	Mr. Richard C. Bell  
	Ms. Marlena Lange 
	Mr. Matthew Pfisterer, Director 

	Absent
	Mrs. Marianne Sciucco, Vice President  (excused)
	Mrs. Rosa Boyd  (excused)

	Visitors
	Bernard Marone – RCLS and Goshen Trustee


II.   Agenda
	A.  Roll Call                      G. Financial Officer’s Report
	B.  Minutes                        H. Committee Report 
	C.  Visitor Comments               I. Old Business
	D.  Correspondence                 J. New Business
	E.  President’s Report             K. Adjournment
	F.  Director’s Report			 


III. Discussion and Recommendation	

A. Mr. Berkowitz, President, opened the meeting at 5:01pm and led the pledge.


B. Minutes
	Ms. Lange moved for adoption of the minutes of the March 13, 2019 meeting.  Ms. Martini
	seconded.  
	Ayes:  Berkowitz, Bell, Crown, Lange, Martini - 5
	Noes:  None
	Motion declared approved.  (4/10/19 – 25)


C.    Visitor Comments/Staff Report
	Mr. Marone, RCLS and Goshen Trustee, distributed information packets describing the 
	services available to libraries though out Ramapo Catskill Library System. Discussion 
	followed.


D.    Correspondence 
	A copy of any correspondence is sent to each Board member and is attached to the official
	minutes.


E.    President’s Report  
	Mr. Berkowitz discussed the 2020 Census.


F.    Director’s Report
	(A copy of the Director’s Report sent to each Board member is attached to the official
	minutes.)


G.    Financial Officer’s Report
	A copy of the accounts and balances are attached to the official minutes.


H.   Committee Reports
	Ms. Lange moved that the regular monthly disbursements for March, 2019 in the 
	amount of $113,385.24 having been audited by Linda Martini and found to be 
	correct, be approved.  Ms. Crown seconded.
	Ayes:  Berkowitz, Bell, Crown, Lange, Martini - 5
	Noes:  None
	Motion declared approved.  (4/10/19 – 26)

	Building & Grounds: We have received an engineering proposal for the next phase of 
	our HVAC project.  We will be meeting with the contractor on April 12, 2019 to review 
	the proposal and discuss the boiler installation phase of the project.

	The committee to discuss possible building improvement projects has not met as of yet 
	but will do so in the near future.

	Our exterminater has informed Mr. Pfisterer that there are no insect issues anywhere in
	the building.

	Mr. Bell moved to go into executive session at 5:55pm for contract discussion.  Mrs. 
	Crown seconded.
	Ayes:  Berkowitz, Bell, Crown, Lange, Martini - 5
	Noes:  None
	Motion declared approved.  (4/10/19 – 27)

	The Board returned from executive session at 6:12pm.


I.   Old Business 
	Discussion was held on the State Budget 2019.

	Discussion was held on the Mokotoff donation.

	Discussion was held on the RCLS Executive Director Search.


J.   New Business   
	Ms. Lange moved to accept the 2020 Budget Election Timetable.  Mr. Bell seconded.
	Ayes:  Berkowitz, Bell, Crown, Lange, Martini - 5
	Noes:  None
	Motion declared approved.  (4/10/19 – 28)


	Mr. Pfisterer will meet with Tonia Crown before the May meeting to discuss the 2020 
	Budget.


K.  Adjournment
	Ms. Lange moved to adjourn the meeting at 6:19pm.  Mr. Bell seconded.
	Ayes:  Berkowitz, Bell, Crown, Martini, Lange – 5
	Noes:  None		
	Motion declared approved.  (4/10/19 – 29)	 


	Respectfully submitted,

	Linda Martini, Secretary




TABLE OF MOTIONS

(01/09/19–1)		Accepted slate of officers 
(01/09/19–2)		Designated Middletown Times Herald Record as official newspaper  
(01/09/19–3)		Designated the Orange Bank and Trust as official bank
(01/09/19–4)		Designated Stifel-Nicholas as Investment Firm
(01/09/19–5)		Appointed Alex Smith as Library District’s Attorney
(01/09/19–6)		Adjournment
(01/09/19–7)		Executive session
(01/09/19–8)		Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19–9)		Approved to extend Long Range Plan
(01/09/19-10)		Accepted appointment of full time cleaner
(01/09/19-11)		Adjournment
(02/13/19-12)		Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13)		Approval of 1/09/19 minutes
(02/13/19-14)		Approval of 12/12/18 minutes
(02/13/19-15)		Approved monthly disbursements for December 2018
(02/13/19-16)		Approved monthly disbursements for January 2019
(02/13/19-17)		Executive session
(02/13/19-18)		Adjournment
(03/13/19-19)		Approval of 2/13/19 minutes
(03/13/19-20)		Approved monthly disbursements for February 2019
(03/13/19-21)		Executive session
(03/13/19-22)		Accepted 2019 Annual Report to the State of NY
(03/13/19-23)		Accepted appointment of Theresa Zacek to Librarian II
(03/13/19-24)		Adjournment
(04/10/19-25)		Approval of 3/13/19 minutes
(04/10/19-26)		Approved monthly disbursements for March 2019
(04/10/19-27)		Executive Session
(04/10/19-28)		Accepted timetable for 2020 Budget
(04/10/19-29)		Adjournment