MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES April 13, 2005 I. Attendance Mr. Berkowitz called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Mrs. Rosa Boyd, Treasurer Ms. Barbara Kay Mrs. Joan Hutchinson Mr. Kevin J. Gallagher, Director Absent Ms. Eileen Connolly (excused) Ms. Marlena Lange, Secretary (excused) Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:02pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the March 9, 2005 meeting. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Kay, Hutchinson - 5 Noes: None Motion declared approved. (04/13/05 - 23) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Berkowitz reported that he went to Albany for Library Lobbying Day. Mr. Berkowitz reported meeting someone from Bridgeport, CT library who is using Mr. Schoenhardt to remodel their building. Mr. Berkowitz reported that the Town of Crawford Library is forming a Friends Group and surveying their users asking them how they can serve them better. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that we will be locking the Town of Wallkill bookdrop. Discussion followed. Mrs. Boyd offered to volunteer to make deliveries to homebound patrons. Mr. Gallagher reported meeting with a representative of the New York Power Authority to review the buildings energy use and for recommendations on energy savings. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: Mr. Gallagher reported that he called the carpet company Monday and they still have not received the carpet. Mr. Gallagher reported that next week the pot holes and the drain in the library's front parking lot are scheduled to be repaired. Lyon's Paving will be doing the job. Finance Committee: Ms. Kay moved that the regular monthly disbursements for March, 2005 in the amount of $89,506.20 having been audited by Rosa Boyd and found to be correct, be approved. Mr. Bell seconded. Ayes: Berkowitz, Bell, Hutchinson, Boyd, Kay - 5 Noes: None Motion declared approved. (04/13/05 - 24) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2005 budget to be increased by the following: BUDGET AMENDMENT #1: REVENUES:L2770 Miscellaneous Income $4,886.64 APPROPRIATIONS:L7410.8420.12.0000.0 Insurance $4,886.64 This amount represents Refund Checks received from Utica for cancellation Workers Compensation & Commercial Policy. REVENUES:L1081 Pilot's $6,470.40 APPROPRIATIONS:L7410.8420.12.0000.0 Insurance $6,470.40 This amount represents additional revenue earned for payment received from Town of Wallkill IDA Pilot taxes. REVENUES: L2401 Interest & Earnings $5,038.86 APPROPRIATIONS:L7410.8540.12.0000.5 Repairs & Maintenance $5,038.86 This amount represents additional revenue earned for payment received from City of Middletown Interest Income of Property Taxes Collected from 2/2002 - 2/2005. Mrs. Hutchinson seconded. Discussion followed. Ayes: Berkowitz, Bell, Boyd, Kay, Hutchinson - 5 Noes: None Motion declared approved. (04/13/05 - 25) Planning Committee: No report. J. Old Business Mr. Bell moved to go into executive session at 7:57pm to discuss contract and other matters. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay - 5 Noes: None Motion declared approved. (04/13/05 - 26) The Board returned from executive session at 8:14pm. Mrs. Hutchinson moved to pay the final bill of $416.00 to Shaw & Perelson and to terminate the relationship. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay - 5 Noes: None Motion declared approved. (04/13/05 - 27) Mrs. Hutchinson moved to approve Ken Frank as the Board of Trustees new attorney. Ms. Kay seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay - 5 Noes: None Motion declared approved. (04/13/05 -28) K. New Business The Board discussed printing new business cards for Board members. Mrs. Boyd moved to change the election date from October 4, 2005 to October 11, 2005 due to Rosh Hashanah. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay - 5 Noes: None Motion declared approved. (04/13/05 -29) The Board discussed a request from Karen Heil, Librarians' Unit, for a decision concerning 2005 holiday schedule. Mr. Bell moved that Christmas Eve, Christmas Day and New Year's Eve holiday provided for in the Professional Librarians' Association contract be taken as floating holidays to be completed by December 31, 2005. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Kay - 5 Noes: None Motion declared approved. (04/13/05 -30) Mr. Gallagher reported on a proposal for the installation of a wireless Internet network in the library from Warwick Valley Telephone. L. Adjournment Mrs. Boyd moved to adjourn the meeting at 8:53pm. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Hutchinson, Kay, Boyd - 5 Noes: None Motion declared approved. (04/13/05 - 31) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/05 - 1) Accepted slate of officers (01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper (01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company (01/12/05 - 4) Adjournment (01/12/05 - 5) Executive Session (01/12/05 - 6) Approval of 12/08/04 minutes (01/12/05 - 7) Approval of disbursements for December 2004 (01/12/05 - 8) Approved Budget Transfer #7 (01/12/05 - 9) Approved Budget Amendment #4 (01/12/05 - 10) Adjournment (02/09/05 - 11) Approval of 1/12/05 reorganizational and regular minutes (02/09/05 - 12) Approval of disbursements for January 2005 (02/09/05 - 13) Approved Budget Transfer #1 (02/09/05 - 14) Accepted State Annual Report (02/09/05 - 15) Executive Session (02/09/05 - 16) Adjournment (03/09/05 - 17) Approval of 2/9/05 minutes (03/09/05 - 18) Approval of Disbursements for February 2005 (03/09/05 - 19) Approved appointing Ken Frank as the library lawyer (03/09/05 - 20) Rescind motion to appoint Ken Frank as the library lawyer (03/09/05 - 21) Approved to contract with R&V Flooring Systems for carpeting (03/09/05 - 22) Adjournment (04/13/05 - 23) Approval of 3/9/05 minutes (04/13/05 - 24) Approval of disbursements for March 2005 (04/13/05 - 25) Approved Budget Amendment #1 (04/13/05 - 26) Executive session (04/13/05 - 27) Terminate Shaw & Perelson (04/13/05 - 28) Approved appointing Ken Frank as the library lawyer (04/13/05 - 29) Approved to change election date (04/13/05 - 30) Librarians Association holiday schedule (04/13/05 - 31) Adjournment