MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES April 14, 2004 I. Attendance Ms. Lange called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Ms. Marlena Lange, Secretary Mrs. Rosa Boyd, Treasurer Mrs. Joan Hutchinson Ms. Sally Taylor Mr. Kevin J. Gallagher, Director Absent Ms. Eileen Connolly (excused) Mr. Ralph Russo, Honorary Trustee (excused) Visitors David Shaw, Esq. - Shaw & Perelson Lisa Rusk, Esq. - Shaw & Perelson The following staff members attended: Gail Myker Robert Tiess Marlene Greve Bonnie Hill Georgie Cuffee Fran Douglas Karen Heil Judy Martin Carole Sutton Mary Climes Monica Irlbacher Sandy Sprague Gretchen Judge Donna Gady Deb Libassi Barbara Chumard Mary Roberto II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Mr. Bell moved for adoption of the minutes of March 10, 2004. Ms. Lange seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Taylor - 6 Noes: None Motion declared approved. (04/14/04 - 26) C. Visitor Comments Ms. Carole Sutton commented on the clerical unions feeling about negotiations. Discussion followed. Mr. Bell moved to go into executive session at 7:20pm for the purpose of discussion on personnel. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Taylor - 6 Noes: None Motion declared approved. (04/14/04 - 27) The Board returned from executive session at 8:48 pm. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. Mr. Berkowitz read a thank you note from Joan Hutchinson. E. President's Report Mr. Berkowitz announced that the Board should have received an invitation from RCLS for a trustees meeting. He urged the Board to attend if at all possible. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that we received the charter. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. H. Library Staff Reports No report. I. Committee Reports Buildings & Grounds Committee: (Report attached to official minutes.) Discussion followed. Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for March 26, 2004 in the amount of $67,210.07 having been audited by Marlena Lange and found to be correct, be approved. Mr. Bell seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Taylor - 6 Noes: None Motion declared approved. (04/14/04 - 28) J. Old Business No report. K. New Business Ms. Lange moved to certify documents needed for submission of a grant for Parent & Child Genealogy & Local History research. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Taylor - 6 Noes: None Motion declared approved. (04/14/04 - 29) Mrs. Boyd moved to authorize donation of old chairs from library to local non-profit group. Ms. Taylor seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Taylor - 6 Noes: None Motion declared approved. (04/14/04 - 30) L. Adjournment Ms. Lange moved to adjourn the meeting at 9:292pm. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Taylor - 6 Noes: None Motion declared approved. (04/14/04 - 31) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/14/04 - 1) Accepted slate of officers (01/14/04 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/04 - 3) Accepted resolution to open bank account at Orange County Trust Company (01/14/04 - 4) Approval of 12/10/03 minutes (01/14/04 - 5) Approval of disbursements for November 2003 (01/14/04 - 6) Approval of payroll register of deductions for 10/29, 11/12 & 11/26/03 (01/14/04 - 7) Approved manual checks for October 2003 (01/14/04 - 8) Approval of disbursements for December 2003 (01/14/04 - 9) Approval of payroll register of deductions for 12/10 & 12/19/03 (01/14/04 - 10) Approved Budget Transfer #1 (01/14/04 - 11) Approved to rollover Walts CD for 30 days (01/14/04 - 12) Resolution authorizing Board Pres. & Exec. Director to execute necessary documents & pay the necessary fees (01/14/04 - 13) Executive Session (01/14/04 - 14) Adjournment (03/10/04 - 15) Approval of 1/14/04 minutes (03/10/04 - 16) Approval of regular monthly disbursements for 3/2/04 (03/10/04 - 17) Approval of manual checks for January 2004 (03/10/04 - 18) Approved budget transfer #2 (03/10/04 - 19) Approved savings account be closed and transfer funds to money market account (03/10/04 - 20) Approved two accounts at Bank of New York be closed and transferred to money market account at Orange County Trust (03/10/04 - 21) Resolution on vehicles parked overnight on Thrall Library property (03/10/04 - 22) Replacement for vacant Board seat (03/10/04 - 23) Pay membership to OLA (03/10/04 - 24) Executive session (03/10/04 - 25) Adjournment (04/14/04 - 26) Approval of 3/10/04 minutes (04/14/04 - 27) Executive Session (04/14/04 - 28) Approval of disbursements for 3/26/04 (04/14/01 - 29) Approved submitting documents for Parent & Child Genealogy & Local History Grant (04/14/04 - 30) Authorized donation of old chairs to local non- profit group (04/14/04 - 31) Adjournment