MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

April 27, 2011




I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Mrs. Lois Ruckert, Secretary
Mrs. Tonia Crown
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
Ms. Barbara Kay, Treasurer (excused)
Ms. Marlena Lange (excused)

Visitors
None

II. Agenda
A. Roll Call            G. Treasurer's Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President's Report   K. New Business
F. Director's Report    L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the flag.


B. Minutes
Mrs. Boyd moved for adoption of the minutes of the March 9, 2011
meeting. Mrs. Ruckert seconded.
Ayes: Berkowitz, Crown, Bell, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 30)


C. Visitor Comments
No comments.


D. Correspondence
No correspondence.


E. President's Report
Mr. Berkowitz reported that Assemblywoman Annie Rabbitt is having a
Meet & Greet
Day on Friday, May 6th, at the Town of Wallkill Town Hall. Senator
John Bonacic will be
meeting right after that, at the Town of Wallkill Golf Course.

Mr. Berkowitz reported that RCLS has been working the last couple of
years doing the
Plan of Service. The state requires that the Plan of Service be a five
year plan. RCLS
would like feedback, including comments or suggestions for changes or
additions to the
Plan by July 1, 2011.

Mr. Berkowitz proposed for the May meeting that the Board deal with
the issue of fees to
offset the anticipated RCLS member fee for 2012. Discussion followed.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Discussion was held on the surveillance cameras.

Mr. Bell moved to temporarily adopt the draft Camera Policy and review
it with the aim of
adopting a permanent policy by our July meeting. Mrs. Crown seconded.
(Copy attached
to official minutes)

Ayes: Berkowitz, Bell, Crown, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 31)


G. Treasurer's Report
Discussion was held on accounts and balances.


H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: Mrs. Boyd moved that the Board of Trustees of
Middletown Thrall
Library amend the 2011 budget to be increased as follows:
BUDGET AMENDMENT #2
ADD
Revenue L2705 Gifts & Donations $ 70.00
Gift T. Howell for research
L2705 Gifts & Donations $ 2.50
L2705 Gifts & Donations $ 5.25

ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 77.75

Mr. Bell seconded.
Ayes: Berkowitz, Bell, Crown, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 32)

Mrs. Boyd moved that the regular monthly disbursements for March 2011
in the amount of
$106,989.61 having been audited by Tonia Crown and found to be
correct, be approved.
Mr. Bell seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 33)

Building & Grounds: Mr. Pfisterer reported on Building & Grounds.

Mr. Pfisterer met with Matthew Robbins and Ed Garland of Day
automation regarding the
problems we have been experiencing with the heating and airflow in the
children's room.
Following the meeting Mr. Pfisterer received the following
recommendations:
a. Repair the exhaust fan in the children's room
b. Make sure dampers are not binding

The new damper actuators have been installed and Brad will order a new
exhaust fan. The
temperature in the children's room has stabilized and generally
remains between 70-75
degrees.

On Monday, April 11, 2011, we had a problem with the flush handle on
the toilet of the
first floor women's room. A plumber was called.

Brad has connected five of the cameras to the new surveillance system
DVR and the
system is now monitoring and recording library activities. The system
has the ability to
manage up to eight camera stations however, this will not be
sufficient to adequately cover
all of the public areas in the building. We should consider adding
another system with
additional camera stations in the future. Each set is approximately
$850.00 and includes a
monitor and 4 cameras. I also recommend that the equipment be moved
from its present
location in the custodial office to the director's office. This will
require some additional
wiring run from the second floor into the director's office.


J. Old Business
Mrs. Ruckert moved to go into executive session at 8:18pm to discuss
personnel and labor
negotiations. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 34)

The Board returned from executive session at 8:33pm.


K. New Business
Mr. Bell moved to approve the 2011 Election Timetable. Mrs. Ruckert
seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 35)
Mrs. Boyd moved that any of the following five, Matthew Pfisterer,
Director/Jill Fiumano,
Business Manager/Carl S. Berkowitz, President/Rosa Boyd, Vice-
President/Barbara A.
Kay, Treasurer, are hereby authorized to initiate buy and sell
transactions and sell, assign
and endorse for transfer certificates representing stocks, bonds, or
other securities now
registered or hereafter registered in the name of this Chartered
Special District Public
Library. Transactions of $20,000.00 or greater, require authorization
by any two of the
five listed above.

We, Matthew Pfisterer, Director/Jill Fiumano, Business Manager/Carl S.
Berkowitz,
President/Rosa Boyd, Vice President/Barbara A. Kay, Treasurer, of the
Thrall Public
Library District of Middletown and Wallkill hereby certify that the
foregoing is a true copy
of a resolution duly adopted by the Board of Trustees of the said
Thrall Public Library
District of Middletown and Wallkill.

Mr. Bell seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 36)


L. Adjournment
Mrs. Ruckert moved to adjourn the meeting at 8:42pm. Mrs. Boyd
seconded.
Ayes: Berkowitz, Bell, Crown, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (4/27/11 - 37)


Respectfully submitted,



Lois Ruckert, Secretary






TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 - 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 - 9) Approved BUDGET AMENDMENT #1
(01/19/11 - 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 - 11) Approved waiver of the By-Laws
(01/19/11 - 12) Adjournment
(02/09/11 - 13) Approval of 1/19/11 minutes
(02/09/11 - 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 - 15) Approved using term "a patron" not names
(02/09/11 - 16) Approved monthly disbursements for January 2011
(02/09/11 - 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 - 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 - 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 - 20) Executive session
(02/09/11 - 21) Request that auditors attend May mtg. to give report
(02/09/11 - 22) Adjournment
(03/09/11 - 23) Approval of 2/9/11 minutes
(03/09/11 - 24) Approved monthly disbursements for February 2011
(03/09/11 - 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 - 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 - 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 - 29) Adjournment
(04/27/11 - 30) Approval of 3/9/11 minutes
(04/27/11 - 31) Temporarily adopted camera policy
(04/27/11 - 32) Approved BUDGET AMENDMENT #2
(04/27/11 - 33) Approved monthly disbursements for March 2011
(04/27/11 - 34) Executive session
(04/27/11 - 35) Approved 2011 Election Timetable
(04/27/11 - 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 - 37) Adjournment