MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND
WALLKILL BOARD OF TRUSTEES


        May 8, 2002



  I.  Attendance
       Mr. Russo called the roll:

       Present
       Mr. Richard C. Bell, President
       Mrs. Joan Hutchinson, Vice President
       Mr. Ralph Russo, Secretary
       Mr. Stephen Shaw
       Mr. Carl Berkowitz
       Mrs. Rosa Boyd
       Ms. Helen Sherman
       Mr. Kevin J. Gallagher, Director
       Mr. Timothy J. Conway, Treasurer

       Visitors
       None

II.   Agenda
       A.  Roll Call    G.  Treasurer’s Report
       B.  Minutes    H.  Library Staff Reports
       C.  Visitor Comments    I.   Committee Report
       D.  Correspondence      J.   Old Business
       E.  President’s Report   K.   New Business
       F.  Director’s Report    L.  Adjournment












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III.  Discussion and Recommendation
       A.  Mr. Richard C. Bell, President, opened the meeting at 7:00pm
and led the pledge
   to the flag.

       B.   Minutes
   Ms. Sherman moved for adoption of the minutes of April 10, 2002.
Mr.
             Berkowitz seconded.

  Ayes:  Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd, Sherman - 7
  Noes:  None
  Motion declared approved.  (08/05/02 - 41)

      C.    Visitor Comments
   No comments.

      D.   Correspondence
   A copy of all the correspondence sent to each Board member is
attached to the
   official minutes.

   Mr. Bell read a memo from Lisa Rusk, Esq., saying in their opinion
that until
   legislation is passed, the library should comply with the notice
requirements of
   Education Law sections 2003, 2004 and 2601-a.  (Memo attached to
official
   minutes.)

   Discussion was held on an October 8th election.

   Mr. Gallagher discussed when to prepare a draft of the 2003 budget.
The
   Finance Committee will meet with the Director to go over the 2003
budget.

      E.   President’s Report
   Mr. Bell said his report on the status of the library district
expansion has already
   been covered during correspondence.









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       F.   Director’s Report
   (A copy of the Director’s Report sent to each Board member is
attached to the
   official minutes.)

       G.  Treasurer’s Report
   Mr. Conway reported on the different accounts and revenues.

        H. Library Staff Reports
   The Board discussed a request from the staff to bar a patron from
further use of
   the library.

   Mrs. Boyd moved to bar Ellen Samson from any direct borrowing
services at this
   library.  Mrs. Hutchinson seconded.  Discussion followed.
  Ayes: Bell, Hutchinson, Russo, Boyd, Shaw, Sherman, Berkowitz - 7
  Noes: None
  Motion declared approved.  (08/05/02 - 42)

        I.  Committee Reports
   Buildings & Grounds Committee:  No report.

   Finance Committee:  Mr. Berkowitz moved that the regular monthly
   disbursements for April 2002 in the amount of $114,553.07, having
been audited
   by Joan Hutchinson and found to be correct, be approved.  Mr. Russo
seconded.

  Ayes:  Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd, Sherman - 7
  Noes:  None
  Motion declared approved.  (08/05/02 - 43)

   Mr. Berkowitz moved that the payroll register of deductions for April
3
   ($17,607.87) and April 17 ($17,819.39), 2002, having been audited by
Joan
   Hutchinson and found to be correct, be approved.  Mr. Russo seconded.

  Ayes:  Bell, Hutchinson, Russo, Shaw, Boyd, Berkowitz, Sherman - 7
  Noes:  None
  Motion declared approved.  (08/05/02 - 44)









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         I.  Committee Reports Con’t.
   Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall
Library
   amend the 2002 budget to be increased by the following:
  Revenues:L.2705   Gifts & Donations      $740.00
  Appropriations:L.7410.8521.12.3813.05
    Children’s Books    $740.00
  The above amount represents donations in memory of Deborah Monsour
  and will be used to purchase special books for the Children’s Dept.

  Revenues:L.2705   Gifts & Donations   $5,000.00
  Appropriations:L.7410.8522.12.3905.05
      Foreign Media    $5,000.00
  Donations were received in memory of Dr. Reuben Mokotoff for the
  purchase of foreign film videos.

   Mrs. Boyd seconded.

  Ayes: Bell, Hutchinson, Russo, Shaw, Boyd, Berkowitz, Sherman - 7
  Noes: None
  Motion declared approved.  (08/05/02 - 45)

        J.  Old Business
   Mr. Bell reported on the memo from Lisa Rusk, Esq. about Agricultural
Property
   Taxes.  The determination of tax relief for agricultural properties
rests with the
   local assessors.  (Memo attached to official minutes)

   Mr. Gallagher reported on restrictions on Bloomingburg Free Library
cards.
   (Report attached to official minutes)











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        K.  New Business
   Discussion was held on the draft policy on discarding library
materials.

   Mr. Berkowitz moved that library materials that are removed from the
collection
   of Middletown Thrall Library shall be given to the Friends of
Middletown Thrall
   Library for resale.  The proceeds from such sales will be used by
Middletown
   Thrall Library for such purposes as the purchase of new materials,
equipment,
   publications, and/or program support.  Mr. Shaw seconded.

  Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd, Sherman - 7
  Noes: None
  Motion declared approved.  (08/05/02 - 46)

   Mrs. Boyd moved to go into executive session at 8:08pm to discuss
personnel.
   Mr. Shaw seconded.

  Ayes:  Bell, Boyd, Russo, Hutchinson, Shaw, Berkowitz, Sherman - 7
  Noes:  None
  Motion declared approved.  (08/05/02 - 47)

   The Board returned from executive session at 8:18pm.

       L.   Adjournment
   Mr. Russo moved to adjourn the meeting at 8:23pm.  Mr. Berkowitz
seconded.

  Ayes:  Bell, Hutchinson, Russo, Berkowitz, Boyd, Shaw, Sherman - 7
  Noes:  None
  Motion declared approved. (08/05/02 - 48)


      Respectfully submitted,



      Ralph Russo, Secretary





(TABLE OF MOTIONS

(02/01/02 - 1)  Approval of 12/12/01 minutes
(02/01/02 - 2)  Regular monthly disbursements for December.
(02/01/02 - 3)  Correction to Transfer #3 (for 7/1/01-12/31/01 budget)
into
    insurance.
(02/01/02 - 4)  Accept all practices & policies of previous Board.
(02/01/02 - 5)  Tabled resolution moving full-time custodians to
clerical unit.
(02/01/02 - 6)  Adjournment of January 2nd meeting.
(13/02/02 - 7)  Approval of 1/2/02 organizational meeting minutes.
(13/02/02 - 8)  Approval of 1/2/02 Regular meeting minutes.
(13/02/02 - 9)  Approval of disbursement for payroll & benefits for Dec.
2001.
(13/02/02 - 10) Approval of monthly disbursements for fiscal year
   7/1/01-12/31/01.
(13/02/02 - 11) Approval of payroll register of deductions for December
2001.
(13/02/02 - 12) Accepted budget transfer from Furn. & Equip. to
Insurance.
(13/02/02 - 13) Untabled motion (02/01/02 - 5) moving F.T. Custodians to

   Clerical Unit.
(13/02/02 - 14) Approved moving Full-time Custodians to Clerical Unit.
(13/02/02 - 15) Amended 2002 budget to increase Furn. & Equip. - balance
of
   Centennial checking account
(13/02/02 - 16) Summer Hours effective 6/9 - Regular hours resume 9/7
(13/02/02 - 17)  Executive session to discuss personnel.
(13/02/02 - 18) Adjournment of 2/13 meeting.
(13/03/02 - 19) Approval of 2/13/02 minutes.
(13/03/03 - 20) Approval of disbursements for partial payroll 2/6 &
manual checks
(13/03/02 - 21) Approval of payroll register of deductions for 1/23;
2/6; & 2/20/02
(13/03/02 - 22) Approval of regular monthly disbursements for February
2002.
(13/03/02 - 23) Approval of “correction” for payroll deductions.
(13/03/02 - 24) Accepted budget transfer from Pass-Through from district
to
   insurance.
(13/03/02 - 25) Budget cuts for 2002 budget.
(13/03/02 - 26) Approved revised Mission Statement.
(13/03/02 - 27) Approved to permit Advest to set-up no charge account.
(13/03/02 - 28) Executive session.
(13/03/02 - 29) Adjournment of 3/13 meeting
(10/04/02 - 30) Approval of 3/13/02 minutes.
(10/04/02 - 31) Approval of disbursements for March 2002
(10/04/02 - 32) Approval of manual checks for February 2002
(10/04/02 - 33) Approval of payroll register deductions for March 6 &
March 20
(10/04/02 - 34) Set dates for Minisink vote.
(10/04/02 - 35) Restrictions on Bloomingburg cardholders.
(10/04/02 - 36) Approval of Bulletin Board & Display Case Policy
(10/04/02 - 37) Approval of Nugent & Haeussler as audit service.
(10/04/02 - 38) Executive session.
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(10/04/02 - 39) Approval of leave without pay for Georgie Cuffee.
(10/04/02 - 40) Adjournment of 4/10/02 meeting.
(08/05/02 - 41) Approval of 4/10/02 Minutes.
(08/05/02 - 42) Bar patron from direct borrowing services.
(08/05/02 - 43) Approval of disbursements for April 2002.
(08/05/02 - 44) Approval of payroll register deductions for April 3 and
        April 17, 2002.
(08/05/02 - 45) Accepted amendment to 2002 budget for donations
received.
(08/05/02 - 46) Approved policy and disposition of discarded books.
(08/05/02 - 47) Executive Session 5/8/02.
(08/05/02 - 48) Adjournment of 5/5/02 meeting.