MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


May 8, 2024


I.  Attendance/Pledge of Allegiance
Ms. Milburn, called the roll 

Present
Ms. Marlena Lange, President   
Ms. Fran Amelio, Vice President    
Mrs. Tonia Crown, Financial Officer 
Ms. Shelley Milburn, Secretary
Bishop Robert Smith      
Ms.  Evelyn Ortega 
Mrs. Susan Wyman
Mr. Matthew Pfisterer, Director 

Absent 
None  

Visitors
None


II. Agenda
A.  Roll Call               G.  Financial Officer's Report
B.  Minutes                 H.  Committee Report 
C.  Visitor Comments        I.  Old Business
D.  Correspondence          J.  New Business
E.  President's Report      K.  Adjournment
F.  Director's Report
			 

III. Discussion and Recommendation	

A. Ms. Marlena Lange, called the meeting at 5:00pm. 


B. Minutes      

Ms. Amelio moved for the adoption of the April 10, 2024 regular monthly meeting minutes.
Ms. Milburn seconded. 

Ayes: Lange, Amelio, Smith, Crown, Milburn, Wyman, Ortega -7
Noes: None
Motion declared approved. (05/08/24-31) 


C. Visitor Comments/Staff Report
None 


D. Correspondence 
None


E. President's Report  
Ms. Lange brought up contractual matters to the Negotiation Committee. Also, discussed
was to form a Library Experience committee. Both Ms. Ortega and Bishop Smith 
agreed to be on the committee. 

Mrs. Crown called to go into Executive Session at 5:03pm to discuss contractual matters.
Bishop Smith seconded. 

Ayes: Lange, Amelio, Smith, Crown, Milburn, Wyman, Ortega -7
Noes: None
Motion declared approved. (05/08/24-32) 

Exited Executive Session at 5:06pm. 


F.  Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer reminded that there will be a gathering at 6pm at Old Erie for both 
Gretchen Judge and Victoria Turner who are retiring. He also mentioned the NYS Budget and
the interview from Inside Edition. He also touched upon the new computers that will be
ordered for the Library. 


G. Financial Officer's Report:
Mrs. Crown moved that the regular monthly disbursements for April, 2024 in the amount of
$113,159.07 having been audited by Robert Smith and found to be correct, be approved.
Ms. Milburn seconded. 

Ayes: Lange, Amelio, Smith, Crown, Milburn, Wyman, Ortega -7
Noes: None
Motion declared approved. (05/08/24-33) 


H. Committee Report
Building & Grounds: The thermal scan of the library's rubber roofs was completed over
the course of two days in late April. I am awaiting a report from the company that
conducted the scan.  

Repairs to the awning fascia in the exterior staff entrance to the building area has been
completed. We have not noticed any animal activity in the roof since the repair was completed.  

I have a proposal to purchase three enhanced literacy computers for our children's area. 
This will allow us to move the existing literacy computers downstairs for adult use and
provide new and enhanced literacy computers which will be covered under a NYS Bullet Aide Grant
we received earlier this year. 


H. Committee Report Cont'd

Ms. Amelio moved to purchase the three enhanced literacy computers with the NYS Bullet
Aide Grant. Mrs. Wyman seconded. 

Ayes: Lange, Amelio, Smith, Crown, Milburn, Wyman, Ortega -7
Noes: None
Motion declared approved. (05/08/24-34) 

Our exterminating contractor has notified us that we are not experiencing any infestation
problems at this time.  


I.   Old Business
Mr. Pfisterer presented a preliminary draft from the Long Range Plan Committee to be discussed
and voted on in the June meeting. 2024 Trustee Training. 


J.  New Business   
Ms. Ortega and Mrs. Wyman volunteered to be on the 2025 Budget Committee. 
Policy Updates. 

Mrs. Wyman moved to go into Executive Session at 5:36pm to discuss contracts. 
Bishop Smith seconded. 

Ayes: Lange, Amelio, Smith, Crown, Milburn, Wyman, Ortega -7
Noes: None
Motion declared approved. (05/08/24-35) 

Exited Executive Session at 5:40pm. 


K.  Adjournment
Ms. Amelio moved to adjourn the meeting at 5:45pm. Bishop Smith seconded.	   

Ayes: Lange, Amelio, Smith, Crown, Milburn, Wyman, Ortega -7
Noes: None
Motion declared approved. (05/08/24-36) 



Respectfully Submitted, 
Shelley Milburn, Secretary	 




TABLE OF MOTIONS

(01/10/24-1)  Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/10/24-2)  Designated Orange Bank and Trust as official bank.   
(01/10/24-3)  Appointment of JBG Law as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney
(01/10/24-4)  Designation of Financial Audit Firm
(01/10/24-5)  Adjournment
(01/10/24-6)  Approval of adoption of the December, 2023 minutes
(01/10/24-7)  Approved monthly disbursement for October, 2023
(01/10/24-8)  Approved monthly disbursement for November, 2023
(01/10/24-9)  Approved monthly disbursement for December, 2023
(01/10/24-10) Discussion of HVAC construction project.
(01/10/24-11) Adjournment
(02/14/24-12) Approval of adoption of the January, 2024 Organizational Minutes
(02/14/24-13) Approval of adoption of the January, 2024 regular minutes
(02/14/24-14) Approved motion to proceed with HVAC bid process
(02/14/24-15) Adjournment
(03/13/24-16) Approval of adoption of the February, 2024 regular minutes
(03/13/24-17) Approved monthly disbursement for January, 2024
(03/13/24-18) Approved monthly disbursement for February, 2024
(03/13/24-19) Approval of the 2023 NYS Annual Report
(03/13/24/20) Executive Session
(03/13/24-21) Adjournment 
(04/10/24-22) Approval of adoption of the March, 2024 minutes
(04/10/24-23) Approved monthly disbursement for March, 2024
(04/10/24-24) Approval to continue "Fine Free" through 2024
(04/10/24-25) Approval of 2025 Budget and Trustee Vote Timeline
(04/10/24-26) Executive Session
(04/10/24-27) Approval of HVAC Phase One opening bids
(04/10/24-28) Approval of roof scan
(04/10/24/29) Approval of overhanging roof
(04/10/24-30) Adjournment
(05/08/24-31) Approval of adoption of the April, 2024 regular minutes
(05/08/24-32) Executive Session
(05/08/24-33) Approved monthly disbursement for April, 2024
(05/08/24-34) Approval to purchase three enhanced literacy program computers with the NYS Bullet Aide Grant
(05/08/24-35) Executive Session
(05/08/24-36) Adjournment