MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES May 11, 2022 I. Attendance Ms. Lange called the roll Present Mr. Richard C. Bell, President Mrs. Marianne Sciucco, Vice President Mrs. Tonia Crown, Financial Officer Ms. Marlena Lange, Secretary Mr. Carl Berkowitz Ms. Frances Amelio Bishop Robert Smith Mr. Matthew Pfisterer, Director Absent None Visitors None II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Mr. Bell, President, opened the meeting at 5:00pm. B. Minutes Mrs. Crown moved for adoption of the minutes for the April 13, 2022 monthly meeting. Mr. Berkowitz seconded. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (5/11/22-31) C. Visitor Comments/Staff Report None D. Correspondence None E. President's Report The security monitor has been moved from the Director's office to the Circulation Desk area. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Added, a for profit company, has reached out to see if they could do onsite pop up Covid testing at the Library. G. Financial Officer's Report Mrs. Crown moved that the regular monthly disbursements for April, 2022 in the amount of $114,787.42 having been audited by Bishop Robert Smith and found to be correct, be approved. Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (5/11/22-32) 2022 Budget Transfer #2 Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to account for additional Workers' Compensation Insurance payment due, based on audit premium. Ms. Amelio seconded. 1. TO: L9040.8804.12.0000.0 Workers' Compensation Insurance $5,000.00 FROM: L7410.8420.12.0000.0 Insurance $5,000.00 Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (5/11/22-33) 2022 Budget Transfer #3 Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to cover a shortage in the “Service Contracts” budget line. Bishop Smith seconded. 1. TO: L7410.8462.12.0000.0 Service Contracts $10,000.00 FROM: L7410.8506.12.0000.5 Circulation Control $10,000.00 Ayes: Bell, Berkowitz, Lange, Smith, Crown, Amelio, Sciucco – (7) Noes: None Motion declared approved. (5/11/22-34) H. Committee Reports Building & Grounds: Both HVAC evaluation reports have been received and reviewed by the Building and Grounds Committee and next step recommendations will be made in Executive Session. Repairs to the Library's boiler exhaust system are scheduled to take place on May 11, 2022. Window guards for the Library's second floor windows will be ordered and installed in the coming weeks. These guards will add increased safety to the public during times when the second floor windows need to be opened. Our exterminating contractor has informed us that we are not currently experiencing any infestation issues. Added, furniture will be arriving the end of May, and the Historic Wallkill Academy Bell will be moved from its present location to another public area of the first floor so that we may provide more public seating in the Library's Reading Room. Mr. Berkowitz moved to go in Executive Session to discuss contract negotiations at 5:21PM. Mrs. Crown seconded. Ayes: Bell, Lange, Berkowitz, Crown, Amelio, Smith, Sciucco – (7) Noes: None Motion declared approved. (5/11/22-35) Executive Session ended at 5:51PM. I. Old Business Mr. Berkowitz advised that the collection box for the Kiwanis Plastic Bag Recycling Program has been doing well. Would like to put up a sign that collection will resume in September, come August. J. New Business Discussed the 2023 Budget Committee. K. Adjournment Ms. Amelio moved to adjourn the meeting at 6:04pm. Ms. Lange seconded. Ayes: Bell, Lange, Berkowitz, Crown, Amelio, Smith, Sciucco – (7) Noes: None Motion declared approved. (5/11/22-36) Respectfully Submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/21-1) Accepted slate of officers (01/12/21-2) Designated Middletown Times Herald Record as official newspaper (01/12/21-3) Designated the Orange Bank and Trust as official bank (01/12/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney (01/12/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/12/21-6) Adjournment (01/12/21-7) Approval of adoption of the minutes of the 12/8/21 meeting, with corrections (01/12/21-8) Executive Session (01/12/21-9) Approved increase of Part Time Staff's wages (01/12/21-10) Approved increase of Administrative wages (01/12/21-11) Adjournment (02/09/22-12) Approval of adoption of the minutes of the 01/12/22 Reorganizational Minutes, with corrections (02/09/22-13) Approval of adoption of the minutes of the 01/12/22 monthly meeting (02/09/22-14) Approved monthly disbursements for December 2021 (02/09/22-15) Approved monthly disbursements for January 2022 (02/09/22-16) Discussion of Library participation in the Kiwanis Plastic Bag Recycling Program (02/09/22-17) Executive Session (02/09/22-18) Adjournment (03/09/22-19) Approval of adoption of the minutes of the 02/09/22 meeting (03/09/22-20) Approved 2021 Budget Transfer #5 (03/09/22-21) Approved 2021 Budget Transfer #6 (03/09/22-22) Executive Session (03/09/22-23) Adjournment (04/13/22-24) Approval of adoption of the minutes of the 03/09/22 meeting (04/13/22-25) Executive Session (04/13/22-26) Approved 2021 Budget Transfer #7 (04/13/22-27) Approved monthly disbursements for February 2022 (04/13/22-28) Approved monthly disbursements for March 2022 (04/13/22-29) Approval of the Annual Report to the Community (04/13/22-30) Adjournment (05/11/22-31) Approval of adoption of the minutes of the 04/13/22 monthly meeting (05/11/22-32) Approved monthly disbursements for April 2022 (05/11/22-33) Approved 2022 Budget Transfer #2 (05/11/22-34) Approved 2022 Budget Transfer #3 (05/11/22-35) Executive Session (05/11/22-36) Adjournment