MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

May 18, 2011




I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Mrs. Lois Ruckert, Secretary
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mrs. Tonia Crown (arrived 7:12pm)
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Visitors
Brent Napoleon, Nugent & Haeussler

II. Agenda
A. Roll Call           G. Treasurer's Report
B. Minutes             H. Library Staff Reports
C. Visitor Comments    I. Committee Report
D. Correspondence      J. Old Business
E. President's Report  K. New Business
F. Director's Report   L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the flag.


B. Minutes
Mrs. Boyd moved for adoption of the minutes of the April 27, 2011
meeting. Mrs. Crown seconded.
Ayes: Berkowitz, Crown, Bell, Boyd, Ruckert, Kay, Lange – 7
Noes: None
Motion declared approved. (5/18/11 – 38)

C. Visitor Comments
Mr. Brent Napoleon, Nugent & Haeussler, reported on the 2010 Audit
Report. Discussion
followed.

D. Correspondence
Mr. Pfisterer read a thank you letter for the use of the meeting room
from United Way of
Dutchess County.

Mr. Pfisterer reported receiving memorial donations in honor of Noreen
Costello. Letters
of thanks and acknowledgement have been sent to the donors and others
as per request.

Mr. Bell reported that Assemblywoman Gunther e-mailed him that a bill
has been
introduced to the Assembly for the purpose of providing incentives for
the merging of
Public Library Systems.

E. President's Report
Mr. Berkowitz reported that libraries have been asking RCLS what
figure to use for their
calculations for the possibility of a fee for next year. The response
that the RCLS Board
was told is the $100,000 figure.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Discussion was held on usage from other libraries.

G. Treasurer's Report
Discussion was held on accounts and balances.

H. Library Staff Reports
No report.

I. Committee Reports
Finance Committee: Mrs. Crown moved that the Board of Trustees of
Middletown Thrall
Library amend the 2011 budget to be increased as follows:
BUDGET AMENDMENT #3
ADD
Revenue L2705 Gifts & Donations $ 815.00
Various memorial donations
For N. Costello

ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 815.00

Mr. Bell seconded.
Ayes: Berkowitz, Bell, Crown, Boyd, Ruckert, Kay, Lange – 7
Noes: None
Motion declared approved. (5/18/11 – 39)

Mrs. Crown moved that the regular monthly disbursements for April 2011
in the amount
of $88,263.50 having been audited by Rosa Boyd and found to be
correct, be approved.
Ms. Lange seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert, Kay, Lange - 7
Noes: None
Motion declared approved. (5/18/11 – 40)

Mrs. Crown moved that the Board of Trustees of Middletown Thrall
Library accept the
following budget transfers:

BUDGET TRANSFER #7 Audit Final Transfers
TO: L7410.8421.12.0000.0 Refund Prior Year Tax** $43,687.00
FROM:L7410.8422.12.0000.0 Judgements & Claims $24,792.00
FROM:L7410.8450.12.0000.0 Building Utilities $18,895.00

TO: L7410.8502.12.0000.5 Library & Office Supplies $ 9.00
FROM: L7410.8514.12.0000.5 A-V Supplies $ 9.00
TO: L9010.8802.12.0000.0 State Retirement $ 1,754.00
FROM: L9030.8803.12.0000.0 Social Security $ 1,754.00

Auditor's adjusting entries for 2010
**new expense account per auditor

Ms. Lange seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (5/18/11 – 41)


Building & Grounds: Ms. Lange reported on Building & Grounds.

On Tuesday, May 10th, an Orange & Rockland inspection crew discovered
a leak in the
gas lines leading into the back of the library building. We were able
to get a plumbing
crew here quickly to make necessary repairs.

Wiring has been run from the custodial office to the director's office
to provide access to
the surveillance system from the director's office. Once completed
there will be two
access points, one on each floor of the library, providing access to
the surveillance
system.


Budget Committee: Mr. Pfisterer will contact the Budget Committee to
set up a meeting.

J. Old Business
Mr. Berkowitz apologized because he reported that he was going to come
up with
something for the proposed RCLS member fee for 2012 but didn't have
time to get it done.

K. New Business
No report.

Mr. Bell moved to go into executive session at 8:45pm to discuss
personnel and labor
negotiations. Ms. Kay seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (5/18/11 – 42)

The Board returned from executive session at 9:08pm.

L. Adjournment
Ms. Lange moved to adjourn the meeting at 9:10pm. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Crown, Boyd, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (5/18/11 – 43)


Respectfully submitted,



Lois Ruckert, Secretary


TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 – 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 – 9) Approved BUDGET AMENDMENT #1
(01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 – 11) Approved waiver of the By-Laws
(01/19/11 – 12) Adjournment
(02/09/11 – 13) Approval of 1/19/11 minutes
(02/09/11 – 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 – 15) Approved using term “a patron” not names
(02/09/11 – 16) Approved monthly disbursements for January 2011
(02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 – 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 – 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 – 20) Executive session
(02/09/11 – 21) Request that auditors attend May mtg. to give report
(02/09/11 – 22) Adjournment
(03/09/11 – 23) Approval of 2/9/11 minutes
(03/09/11 – 24) Approved monthly disbursements for February 2011
(03/09/11 – 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 – 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 – 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 – 29) Adjournment
(04/27/11 – 30) Approval of 3/9/11 minutes
(04/27/11 – 31) Temporarily adopted camera policy
(04/27/11 – 32) Approved BUDGET AMENDMENT #2
(04/27/11 – 33) Approved monthly disbursements for March 2011
(04/27/11 – 34) Executive session
(04/27/11 – 35) Approved 2011 Election Timetable
(04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 – 37) Adjournment
(05/18/11 – 38) Approval of 4/27/11/ minutes
(05/18/11 – 39) Approved BUDGET AMENDMENT #3
(05/18/11 – 40) Approved monthly disbursements for April 2011
(05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers
(05/18/11 – 42) Executive session
(05/18/11 – 43) Adjournment