MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES


June 8, 2016

I.  Attendance
Mr. Berkowitz called the roll.


Present
Mrs. Tonia Crown, President  
Mr. Richard C. Bell, Vice President  
Mr. Carl Berkowitz, Secretary
Ms. Barbara Kay, Financial Officer
Mrs. Rosa Boyd  (arrived at 5:20pm) 
Ms. Marlena Lange   
Mr. Matthew Pfisterer, Director 

Absent
Mrs. Lois Ruckert (excused)

Visitors
Karen Heil, Government Documents Librarian


II.   Agenda
A.  Roll Call                  G.  Financial Officer's Report
B.  Minutes                    H.  Committee Report 
C.  Visitor Comments           I.   Old Business
D.  Correspondence             J.   New Business
E.  President's Report         K.   Adjournment
F.  Director's Report			 


III.  Discussion and Recommendation	

A.  Mrs. Tonia Crown, President, opened the meeting at 5:00pm and led the pledge.   


B.  Minutes
Mr. Bell moved for adoption of the minutes of the May 11, 2016 meeting.  Mr. 
Berkowitz seconded.  
Ayes:  Crown, Berkowitz, Lange, Bell, Kay - 5
Noes:  None
Motion declared approved.  (06/08/16 - 37)


C.    Visitor Comments/Staff Report
Karen Heil, Government Documents Librarian, reported on the Government Information 
Department Report for 2015.  Mrs. Heil also showed the Board a couple of books from 
the Government Documents collection.


D.    Correspondence 
A copy of all correspondence sent to each Board member is attached to the official 
minutes.

Mr. Pfisterer reported that a letter was sent to the Town of Wallkill Supervisor, per the 
Board's request at the May meeting, asking if he would consider reinstating Middletown 
Thrall Library as a drop off and pick-up destination for the Town of Wallkill bus service.  
Discussion followed on a conversation Mr. Pfisterer had with the Supervisor.


E.    President's Report  
No report.


F.    Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official 	 	    minutes.)


G.    Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.


H.   Committee Reports
Finance Committee: Ms. Kay moved that the regular monthly disbursements for 
May, 2016 in the amount of $80,231.86 having been audited by Lois Ruckert and found
to be correct, be approved.  Mr. Bell seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 38)

BUDGET TRANSFER #1
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library accepts the 
following budget transfer:
TO: L7410.8506.12.0000.5    Circulation Control			      $2,500.00
FROM: L7410.8450.12.0000.0    Building Utilities 	$2,500.00
Mr. Berkowitz seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 39)

BUDGET AMENDMENT #2
Ms. Kay moved that the Board of Trustees of Middletown Public Library amend 
the 2016 budget to be increased as follows:
ADD
Revenue L2705						$1000.00
(Donation from Friends of Middletown Thrall Library;
Kevin Gallagher Collection)

ADD         
Appropriations    L7410.8524.12.0000.5  Serials &
Subscriptions		$1000.00


Ms. Lange seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 40)

Budget Committee: Mr. Pfisterer reported on the 2017 Budget.  Discussion followed.

Building & Grounds: Ms. Lange reported on Building & Grounds.
The library has completed the upgrade of the internet connection from our internet 
service provider replacing the antiquated antenna based connection with a high speed 
cable connection.  This upgrade has greatly improved the speed and stability of the signal 
coming into the building.  Patrons have been very pleased with the improvement.  Our 
previous internet signal required extensive antenna equipment to be stored in areas of the 
building but this equipment is no longer necessary and has been removed.   Library 
Assistant Robert Tiess was instrumental in facilitating the changeover to our new 
enhanced Internet signal. 

We have received no reports or evidence of insect infestation in the building.


I.   Old Business
Mr. Berkowitz moved to accept the 403(b) Plan as presented.  Mrs. Boyd seconded.
(attatched to official minutes)
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 41)

Mrs. Boyd moved to accept the Credit Card Policy.  Ms. Kay seconded.
(attatched to official minutes)
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 42)

Ms. Lange moved to accept the Dress Code Policy with the changes discussed.  Ms. Kay
seconded.   (attatched to official minutes)
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 43)


J.   New Business   
Mr. Pfisterer attended a meeting on the Warming Station 2015-2016 Report.  Discussion
followed.


L.   Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:45pm.  Mrs. Boyd seconded.
Ayes:  Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes:  None
Motion declared approved.  (06/08/16 - 44)	

Respectfully submitted,
Carl S. Berkowitz, Secretary



TABLE OF MOTIONS

(01/20/16 - 1)		Accepted slate of officers 
(01/20/16 - 2)		Designated Middletown Times Herald Record as official newspaper  
(01/20/16 - 3)		Designated the Orange County Trust Company as official bank
(01/20/16 - 4)		Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5)		Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6)		Adjournment
(01/20/16 - 7)		Approval of 12/09/15 minutes
(01/20/16 - 8)		Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9)		Executive Session
(01/20/16-10)		Approved monthly disbursements for December 2015
(01/20/16-11)		Approved .50 per item - per day for 3 months
(01/20/16-12)		Approved to extend Long Range Plan through 2016
(01/20/16-13)		Approved to extend for one month the change of signatory parties
(01/20/16-14)		Adjournment 
(02/10/16-15)		Approval of 1/20/16 reorganizational minutes
(02/10/16 -16)		Approval of 1/20/16 minutes
(02/10/16-17)		Adjournment
(03/09/16-18)		Approval of 2/10/16 minutes
(03/09/16-19)		Executive Session
(03/09/16-20)		Approved monthly disbursements for January & February 2016
(03/09/16-21)		Approved repairs for backflow valves
(03/09/16-22)		Accepted the NYS Annual Report for 2015
(03/09/16-23)		Adjournment
(04/13/16-24)		Approval of 3/9/16 minutes
(04/13/16-25)		Executive session
(04/13/16-26)		Approved monthly disbursements for March 2016
(04/13/16-27)		Executive session
(04/13/16-28)		Approved 2016 Timetable for budget vote
(04/13/16-29)		Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30)		Adjournment
(05/11/16-31)		Approval of 4/13/16 minutes
(05/11/16-32)		Approved monthly disbursements for April 2016
(05/11/16-33)		Approved BUDGET AMENDMENT #1
(05/11/16-34)		Executive session
(05/11/16-35)		Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36)		Adjournment
(06/08/16-37)		Approval of 5/11/16 minutes
(06/08/16-38)		Approved monthly disbursements for May 2016
(06/08/16-39)		Approved BUDGET TRANSFER #1
(06/08/16-40)		Approved BUDGET AMENDMENT #2
(06/08/16-41)		Accepted 403(b) Plan
(06/06/16-42)		Accepted Credit Card Policy
(06/08/16-43)		Accepted Dress Code Policy
(06/08/16-44)		Adjournment
PAGE 2


(06/28/16-45)		Executive session
(06/28/16-46)		Approved to enter into conciliatory negotiations
(06/28/16-47)		Adjourn