MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES June 8, 2016 I. Attendance Mr. Berkowitz called the roll. Present Mrs. Tonia Crown, President Mr. Richard C. Bell, Vice President Mr. Carl Berkowitz, Secretary Ms. Barbara Kay, Financial Officer Mrs. Rosa Boyd (arrived at 5:20pm) Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Mrs. Lois Ruckert (excused) Visitors Karen Heil, Government Documents Librarian II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mrs. Tonia Crown, President, opened the meeting at 5:00pm and led the pledge. B. Minutes Mr. Bell moved for adoption of the minutes of the May 11, 2016 meeting. Mr. Berkowitz seconded. Ayes: Crown, Berkowitz, Lange, Bell, Kay - 5 Noes: None Motion declared approved. (06/08/16 - 37) C. Visitor Comments/Staff Report Karen Heil, Government Documents Librarian, reported on the Government Information Department Report for 2015. Mrs. Heil also showed the Board a couple of books from the Government Documents collection. D. Correspondence A copy of all correspondence sent to each Board member is attached to the official minutes. Mr. Pfisterer reported that a letter was sent to the Town of Wallkill Supervisor, per the Board's request at the May meeting, asking if he would consider reinstating Middletown Thrall Library as a drop off and pick-up destination for the Town of Wallkill bus service. Discussion followed on a conversation Mr. Pfisterer had with the Supervisor. E. President's Report No report. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report Mr. Pfisterer reported on the accounts and balances. H. Committee Reports Finance Committee: Ms. Kay moved that the regular monthly disbursements for May, 2016 in the amount of $80,231.86 having been audited by Lois Ruckert and found to be correct, be approved. Mr. Bell seconded. Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 38) BUDGET TRANSFER #1 Ms. Kay moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer: TO: L7410.8506.12.0000.5 Circulation Control $2,500.00 FROM: L7410.8450.12.0000.0 Building Utilities $2,500.00 Mr. Berkowitz seconded. Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 39) BUDGET AMENDMENT #2 Ms. Kay moved that the Board of Trustees of Middletown Public Library amend the 2016 budget to be increased as follows: ADD Revenue L2705 $1000.00 (Donation from Friends of Middletown Thrall Library; Kevin Gallagher Collection) ADD Appropriations L7410.8524.12.0000.5 Serials & Subscriptions $1000.00 Ms. Lange seconded. Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 40) Budget Committee: Mr. Pfisterer reported on the 2017 Budget. Discussion followed. Building & Grounds: Ms. Lange reported on Building & Grounds. The library has completed the upgrade of the internet connection from our internet service provider replacing the antiquated antenna based connection with a high speed cable connection. This upgrade has greatly improved the speed and stability of the signal coming into the building. Patrons have been very pleased with the improvement. Our previous internet signal required extensive antenna equipment to be stored in areas of the building but this equipment is no longer necessary and has been removed. Library Assistant Robert Tiess was instrumental in facilitating the changeover to our new enhanced Internet signal. We have received no reports or evidence of insect infestation in the building. I. Old Business Mr. Berkowitz moved to accept the 403(b) Plan as presented. Mrs. Boyd seconded. (attatched to official minutes) Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 41) Mrs. Boyd moved to accept the Credit Card Policy. Ms. Kay seconded. (attatched to official minutes) Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 42) Ms. Lange moved to accept the Dress Code Policy with the changes discussed. Ms. Kay seconded. (attatched to official minutes) Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 43) J. New Business Mr. Pfisterer attended a meeting on the Warming Station 2015-2016 Report. Discussion followed. L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 6:45pm. Mrs. Boyd seconded. Ayes: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6 Noes: None Motion declared approved. (06/08/16 - 44) Respectfully submitted, Carl S. Berkowitz, Secretary TABLE OF MOTIONS (01/20/16 - 1) Accepted slate of officers (01/20/16 - 2) Designated Middletown Times Herald Record as official newspaper (01/20/16 - 3) Designated the Orange County Trust Company as official bank (01/20/16 - 4) Designated Stifel-Nicholas as Investment Firm (01/20/16 - 5) Appointed Robert Isseks as Library District's Attorney (01/20/16 - 6) Adjournment (01/20/16 - 7) Approval of 12/09/15 minutes (01/20/16 - 8) Approval of 12/29/15 Special Meeting minutes (01/20/16 - 9) Executive Session (01/20/16-10) Approved monthly disbursements for December 2015 (01/20/16-11) Approved .50 per item - per day for 3 months (01/20/16-12) Approved to extend Long Range Plan through 2016 (01/20/16-13) Approved to extend for one month the change of signatory parties (01/20/16-14) Adjournment (02/10/16-15) Approval of 1/20/16 reorganizational minutes (02/10/16 -16) Approval of 1/20/16 minutes (02/10/16-17) Adjournment (03/09/16-18) Approval of 2/10/16 minutes (03/09/16-19) Executive Session (03/09/16-20) Approved monthly disbursements for January & February 2016 (03/09/16-21) Approved repairs for backflow valves (03/09/16-22) Accepted the NYS Annual Report for 2015 (03/09/16-23) Adjournment (04/13/16-24) Approval of 3/9/16 minutes (04/13/16-25) Executive session (04/13/16-26) Approved monthly disbursements for March 2016 (04/13/16-27) Executive session (04/13/16-28) Approved 2016 Timetable for budget vote (04/13/16-29) Approved RCLS Direct Access Plan for 2017-2021 (04/13/16-30) Adjournment (05/11/16-31) Approval of 4/13/16 minutes (05/11/16-32) Approved monthly disbursements for April 2016 (05/11/16-33) Approved BUDGET AMENDMENT #1 (05/11/16-34) Executive session (05/11/16-35) Approved sending letter re: Town of Wallkill Dial-A-Bus (05/11/16-36) Adjournment (06/08/16-37) Approval of 5/11/16 minutes (06/08/16-38) Approved monthly disbursements for May 2016 (06/08/16-39) Approved BUDGET TRANSFER #1 (06/08/16-40) Approved BUDGET AMENDMENT #2 (06/08/16-41) Accepted 403(b) Plan (06/06/16-42) Accepted Credit Card Policy (06/08/16-43) Accepted Dress Code Policy (06/08/16-44) Adjournment PAGE 2 (06/28/16-45) Executive session (06/28/16-46) Approved to enter into conciliatory negotiations (06/28/16-47) Adjourn