MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES June 8, 2022 I. Attendance Ms. Lange called the roll Present Mr. Richard C. Bell, President Mrs. Tonia Crown, Financial Officer Ms. Marlena Lange, Secretary Ms. Frances Amelio Bishop Robert Smith Mr. Matthew Pfisterer, Director Absent Mrs. Marianne Sciucco, Vice President (Excused) Mr. Carl Berkowitz (Excused) Visitors Ms. Shelley Milburn II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Mr. Bell, President, opened the meeting at 5:00pm. B. Minutes Mrs. Crown moved for adoption of the minutes for the May 11, 2022 monthly meeting. Bishop Smith seconded. Ayes: Bell, Lange, Smith, Crown, Amelio – (5) Noes: None Motion declared approved. (6/08/22-37) C. Visitor Comments/Staff Report Shelley Milburn read her official letter of resignation effective June 24, 2022. Copy of letter will be attached to the minutes. D. Correspondence None E. President's Report Information from Full Time Staff Survey on the performance of the Library Director was discussed in Executive Session. Ms. Amelio moved to go into Executive Session at 5:15pm to discuss contracts & employment history of a particular individual. Ayes: Bell, Lange, Smith, Crown, Amelio – (5) Noes: None Motion declared approved. (6/08/22-38) Executive Session Ended at 5:34pm F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Financial Officer's Report There were no regular monthly disbursements in May 2022. Checks were processed June 1, 2022. 2022 Budget Transfer #1 Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, to reclassify Workers' Compensation Insurance as an Employee Benefit. Ms. Amelio seconded. 1. TO: L9040.8804.12.0000.0 Workers' Compensation Insurance $20,000.00 FROM: L7410.8420.12.0000.0 Insurance $20,000.00 Ayes: Bell, Lange, Smith, Crown, Amelio – (5) Noes: None Motion declared approved. (6/08/22-39) 2022 Budget Transfer #4 Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer, which increases budget line Office & Library Supplies and decreases COVID/PPE according to current year needs. Ms. Amelio seconded. 1. TO: L7410.8502.12.0000.5 Office & Library Supplies $8,000.00 FROM: L7410.8503.12.0000.5 PPE/Signage $8,000.00 Ayes: Bell, Lange, Smith, Crown, Amelio – (5) Noes: None Motion declared approved. (6/08/22-40) H. Committee Reports Building & Grounds: We have been having intermittent issues with telephone calls over the course of the past few weeks. There are times when calls can come into the building but we are unable to make calls out and times when we can make calls out but not receive them. Usually the interruptions are short term. Our phone carrier is aware of the issues. The sinks in both of the first floor restrooms need to be replaced. They are not adequately secured to the walls and pose a potential safety hazard. I spoke with a plumber about this and he told me that we are limited in our options to secure the sinks as we must maintain ADA compliance. We will research replacing the sinks as soon as possible with sinks that have more support and are ADA compliant. Repairs to the Library's boiler exhaust system have been completed. Our Air Conditioning System has received its seasonal maintenance and cleaning. All air handlers are providing cooling to the building. Our exterminating contractor has informed us that we are not currently experiencing any infestation issues. I. Old Business None J. New Business None K. Adjournment Ms. Amelio moved to adjourn the meeting at 5:42pm. Bishop Smith seconded. Ayes: Bell, Lange, Crown, Amelio, Smith – (5) Noes: None Motion declared approved. (6/08//22-41) Respectfully Submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/21-1) Accepted slate of officers (01/12/21-2) Designated Middletown Times Herald Record as official newspaper (01/12/21-3) Designated the Orange Bank and Trust as official bank (01/12/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney (01/12/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/12/21-6) Adjournment (01/12/21-7) Approval of adoption of the minutes of the 12/8/21 meeting, with corrections (01/12/21-8) Executive Session (01/12/21-9) Approved increase of Part Time Staff's wages (01/12/21-10) Approved increase of Administrative wages (01/12/21-11) Adjournment (02/09/22-12) Approval of adoption of the minutes of the 01/12/22 Reorganizational Minutes, with corrections (02/09/22-13) Approval of adoption of the minutes of the 01/12/22 monthly meeting (02/09/22-14) Approved monthly disbursements for December 2021 (02/09/22-15) Approved monthly disbursements for January 2022 (02/09/22-16) Discussion of Library participation in the Kiwanis Plastic Bag Recycling Program (02/09/22-17) Executive Session (02/09/22-18) Adjournment (03/09/22-19) Approval of adoption of the minutes of the 02/09/22 meeting (03/09/22-20) Approved 2021 Budget Transfer #5 (03/09/22-21) Approved 2021 Budget Transfer #6 (03/09/22-22) Executive Session (03/09/22-23) Adjournment (04/13/22-24) Approval of adoption of the minutes of the 03/09/22 meeting (04/13/22-25) Executive Session (04/13/22-26) Approved 2021 Budget Transfer #7 (04/13/22-27) Approved monthly disbursements for February 2022 (04/13/22-28) Approved monthly disbursements for March 2022 (04/13/22-29) Approval of the Annual Report to the Community (04/13/22-30) Adjournment (05/11/22-31) Approval of adoption of the minutes of the 04/13/22 monthly meeting (05/11/22-32) Approved monthly disbursements for April 2022 (05/11/22-33) Approved 2022 Budget Transfer #2 (05/11/22-34) Approved 2022 Budget Transfer #3 (05/11/22-35) Executive Session (05/11/22-36) Adjournment (06/08/22-37) Approval of adoption of the minutes of the 05/11/22 monthly meeting (06/08/22-38) Executive Session (06/08/22-39) Approved 2022 Budget Transfer #1 (06/08/22-40) Approved 2022 Budget Transfer #4 (06/08/22-41) Adjournment