MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

June 9, 2010


I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Ms. Barbara Kay, Treasurer
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director

Absent
Mrs. Rosa Boyd, Vice President (excused)
Mrs. Tonia Crown (excused)

Visitors
Theresa Zacek, Librarian in Children's Room


II. Agenda
A. Roll Call                G. Treasurer's Report
B. Minutes                  H. Library Staff Reports
C. Visitor Comments         I. Committee Report
D. Correspondence           J. Old Business
E. President's Report       K. New Business
F. Director's Report        L. Adjournment


III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led the
pledge to the flag.

B. Minutes
Ms. Kay moved for adoption of the minutes of the May 12, 2010 meeting. Ms.
Lange seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Ruckert - 5
Noes: None
Motion declared approved. (6/9/10 - 42)


C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to
the
official minutes.

Mr. Gallagher discussed a letter we sent to the City of Middletown Finance
Department in
reference to the unpaid property tax balance as of 12/31/09. (Letter
attached to official
minutes)

E. President's Report
Mr. Berkowitz discussed the New York State budget situation.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to
the official minutes.)

Mr. Gallagher reported that Mary Climes is going to be the library
representative for the
on-line systems review.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. (Attached to official
minutes)

H. Library Staff Reports
Theresa Zacek introduced herself to the Board and explained her duties. Ms.
Zacek was
hired at the end of January in the Children's Department to replace Barbara
Stienstra who
retired. Discussion followed.

I. Committee Reports
Finance Committee: Ms. Lange moved that the regular monthly disbursements
for
May 2010 in the amount of $89,826.85 having been audited by Carl Berkowitz
and found
to be correct, be approved. Mr. Bell seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Ruckert - 5
Noes: None
Motion declared approved. (6/9/10 - 43)

Personnel Committee: Mr. Bell reported that the committee is continuing to
go through
the resumes. Approximately 25 resumes have been received so far. We will
continue
going through them until the deadline at the end of June.


Building & Grounds: Simplex Alarm system will be doing some repair work on
the sprinkler and alarm system. A recent inspection uncovered a wiring
problem with an air damper.

Brad McGovern is working with O'Malley Electrical on a time to install the
Reading Room ceiling fans and the interior soffit lights.

Brad McGovern installed a new timer for the exterior lights.

The exterminator was called for flying ants in the Board Room.

J. Old Business
Mr. Gallagher gave an update on the donation of a painting from the estate
of Prudence
Morrison Gow.

K. New Business
Mr. Gallagher asked the budget committee for available dates to meet to
discuss the 2011
budget.

Mr. Berkowitz discussed the RCLS fund-raising letter. (Letter attached to
the official
minutes)

Mr. Gallagher distributed a copy of the retirement system incentives. Mr.
Gallagher asked
the Board to look this over and it will be on the July agenda. (Letter
attached to the
official minutes)

Mr. Gallagher distributed a copy of a dress code. Discussion followed.

Ms. Lange moved to accept the attached Dress Code Policy as corrected and
amended.
Mrs. Ruckert seconded. (Dress Code Policy attached to the official minutes)
Ayes: Berkowitz, Bell, Lange, Kay, Ruckert - 5
Noes: None
Motion declared approved. (6/9/10 - 44)

Mrs. Ruckert moved to go into executive session at 8:28pm to discuss
personnel. Mr. Bell
seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Ruckert - 5
Noes: None
Motion declared approved. (6/9/10 - 45)


The Board returned from executive session at 8:39pm.

L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:41pm. Mr. Bell seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Ruckert - 5
Noes: None
Motion declared approved. (6/9/10 - 46)


Respectfully submitted,



Lois Ruckert, Secretary



























TABLE OF MOTIONS

(01/13/10 - 1) Accepted slate of officers
(01/13/10 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/13/10 - 3) Designated the Orange County Trust Company as official bank
(01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney
(01/13/10 - 5) Adjournment
(01/13/10 - 6) Approval of 12/09/09 minutes
(01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09)
(01/13/10 - 8) Approved BUDGET AMENDMENT #1
(01/13/10 - 9) Accepted Insurance change from Chubb to Utica National
(01/13/10 - 10) Executive session
(01/13/10 - 11) Adjournment
(02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes
(02/11/10 - 13) Approval of 1/13/10 minutes
(02/11/10 - 14) Approved monthly disbursement for December 2009
(02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009)
(02/11/10 - 16) Approved resolution on library systems
(02/11/10 - 17) Executive session
(02/11/10 - 18) Adjournment
(03/10/10 - 19) Approval of 2/11/10 minutes
(03/10/10 - 20) Approved monthly disbursement for January 2010
(03/10/10 - 21) Approved monthly disbursement for February 2010
(03/10/10 - 22) Accepted NYS Annual Report
(03/10/10 - 23) Approved Stifel Nicolaus as investment firm
(03/10/10 - 24) Executive session
(03/10/10 - 25) Adjournment
(04/14/10 - 26) Approval of 3/10/10 minutes
(04/14/10 - 27) Approved BUDGET AMENDMENT #2
(04/14/10 - 28) Approved monthly disbursement for March 2010
(04/14/10 - 29) Accepted timetable for 10/5/10 election
(04/14/10 - 30) Executive session
(04/14/10 - 31) Resumed regular board meeting
(04/14/10 - 32) Adjournment
(05/12/10 - 33) Accepted auditor's report
(05/12/10 - 34) Approval of 4/14/10 minutes
(05/12/10 - 35) Approved monthly disbursement for April 2010
(05/12/10 - 36) Approved BUDGET AMENDMENT #3
(05/12/10 - 37) Approved BUDGET TRANSFER #1
(05/12/10 - 38) Approved donating old lounge chairs to Emergency Housing
(05/12/10 - 39) Executive Session
(05/12/10 - 40) Resumed regular Board Meeting
(05/12/10 - 41) Adjournment
(06/09/10 - 42) Approval of 5/12/10 minutes
(06/09/10 - 43) Approved monthly disbursement for May 2010
(06/09/10 - 44) Approved Dress Code Policy
(06/09/10 - 45) Executive Session
(06/09/10 - 46) Adjournment