MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
June 10, 2020
I. Attendance
Ms. Martini called the roll.
Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Mrs. Tonia Crown, Financial Officer
Ms. Linda Martini, Secretary
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director
Absent
Mrs. Rosa Boyd (excused)
Visitors
No visitors
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Berkowitz, President, opened the meeting at 5:02pm.
Mrs. Sciucco moved to go into executive session at 5:02pm to discuss contracts. Ms.
Martini seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (6/10/20 – 32)
The Board returned from executive session at 5:15pm.
B. Minutes
Ms. Martini moved for adoption of the minutes of the May 13, 2020 meeting. Mrs.
Sciucco seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (6/10/20 – 33)
C. Visitor Comments/Staff Report Con't.
No report
D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.
E. President's Report
Mr. Berkowitz wanted to highly commend Shelley and Tracy, they have been working
very hard and very diligently. Ms. Lange also wanted to commend Matt and Brad
also for working very hard also.
Mr. Berkowitz and Ms. Martini attended a 2020 Census meeting. Discussion followed.
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
G. Financial Officer's Report
Ms. Crown moved that the regular monthly disbursements for May, 2020 in the amount
of $95,476.11 having been audited by Marianne Sciucco and found to be correct, be
approved. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (6/10/20 – 34)
H. Committee Reports
Building & Grounds: We have signed an agreement with our sprinkler alarm
maintenance company, and we are waiting for scheduling of a repair date.
The air conditioning system has been activated for the season. Currently we are awaiting
replacement of backup batteries on the control panel system. There is also a separate
mechanical issue with air handler three that services the original building structure. A
service call has been placed and a repair appointment has been scheduled for next week.
New York State Education Department is advising against the use of Plexiglas barriers in
public spaces due to a fire safety hazard. There is an alternative but more expensive
option. Mr. Pfisterer will investigate to create barriers at the Library's public service
desks.
Mr. Pfisterer purchased an eight to ten meter sanitizing fogger for use in the library
building. It should be arriving by the second week in July.
Budget Committee: The Budget Committee met at 4:00pm on June 10, 2020. They
would like to propose that the Board alter the expenses.
Ms. Lange moved to rescind the April meeting motion for part-time staff. Mrs. Crown
seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (6/10/20 – 35)
Negotiation Committee: Negotiation Committee has not met yet.
I. Old Business
No report.
J. New Business
Mr. Bell moved to accept the 2019 Annual Report to the Community as presented.
Mrs. Sciucco seconded
Ayes: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None
Motion declared approved. (6/10/20 – 36)
Mrs. Crown moved to re-open the library. Discussion followed. Mrs. Sciucco
seconded.
Ayes: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None
Motion declared approved. (6/10/20 – 37)
Mr. Bell moved to accept Rules & Regulations for Patron Conduct, temporary provisions
due to the COVID 19 Pandemic. Ms. Lange seconded.
Ayes: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None
Motion declared approved. (6/10/20 – 38)
Mrs Sciucco moved to authorize Mr. Pfisterer to send a letter to RCLS stating
that the Board of Trustees has voted to unanimously to second the nomination
of Anita Baumann to serve another term as an Orange County representative
on the RCLS Board of Trustees. Mr. Bell seconded.
Ayes: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None
Motion declared approved. (6/10/20 – 39)
K. Adjournment
Mrs. Sciucco moved to adjourn the meeting at 5:56pm. Ms. Lange seconded.
Ayes: Berkowitz Martini, Lange, Sciucco, Bell, Crown – 6
Noes: None
Motion declared approved. (6/10/20 – 40)
Respectfully submitted,
Linda Martini, Secretary
TABLE OF MOTIONS
(01/08/20-1) Accepted slate of officers
(01/08/20-2) Designated Middletown Times Herald Record as official newspaper
(01/08/20-3) Designated the Orange Bank and Trust as official bank
(01/08/20-4) Appointed Alex Smith as Library District's Attorney
(01/08/20-5) Adjournment
(01/08/20-6) Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7) Approved to eliminate late fees for juvenile materials
(01/08/20-8) Extend Long Range Plan through 2020
(01/08/20-9) Adjournment
(02/12/20-10) Approval of adoption of the reorganizational minutes of the 1/8/20 mtg.
(02/12/20-11) Approval of adoption of the minutes of the 1/8/20 mtg.
(02/12/20-12) Amended Rules & Regulations from 8 to 10 yrs. of age
(02/12/20-13) Approval of Children's Room Policies
(02/12/20-14) Approved monthly disbursement for January
(02/12/20-15) Approved $3,544.36 purchase workstation for HVAC & Boilers
(02/12/20-16) Adjournment
(03/11/20-17) Approval of adoption of the minutes of the 2/12/20 meeting
(03/11/20-18) Approved for library close due to coronavirus if Mdtn. Schools close
(03/11/20-19) Approved monthly disbursements for February
(03/11/20-20) Accepted the ICE Policy & Procedure
(03/11/20-21) Adjournment
(04/15/20-22) Approval of adoption of the minutes of the 3/11/20 meeting
(04/15/20-23) Accepted Pandemic Policy
(04/15/20-24) Adopted Thrall Public Library Dist. Of Mdtn. & Wallkill Employees as
part of the Library's Pandemic Response Policy
(04/15/20-25) Adjournment
(05/13/20-26) Approval of adoption of the minutes of the 4/15/20 meeting
(05/13/20-27) Approved monthly disbursements for March
(05/13/20-28) Approved monthly disbursements for April
(05/13/20-29) Approved not more than $4000 to repair Dry System
(05/13/20-30) Approved 2020 Election Timetable
(05/13/20-31) Adjournment
(06/10/20-32) Executive session
(06/10/20-33) Approval of adoption of the minutes with corrections of the 5/13/20 of the 5/13/20 mtg.
(06/10/20-34) Approved monthly disbursements for May
(06/10/20-35) Approved to rescind April motion of Part-Time
(06/10/20-36) Approved 2019 Annual Report to community
(06/10/20-37) Approved to re-open library
(06/10/20-38) Accepted Rules & Regulations for Patrons Conduct due to COVID19 Pandemic
(06/10/20-39) Authorized Matt to send letter to RCLS on behalf of Anita Baumann
(06/10/20-40) Adjournment