MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND
WALLKILL BOARD OF TRUSTEES
June 12, 2002
I. Attendance
Mr. Shaw called the roll:
Present
Mr. Richard C. Bell, President
Mrs. Joan Hutchinson, Vice President
Mr. Ralph Russo, Secretary
Mr. Stephen Shaw
Mr. Carl Berkowitz
Mrs. Rosa Boyd
Mr. Kevin J. Gallagher, Director
Mr. Timothy J. Conway, Treasurer
Absent
Ms. Helen Sherman (excused)
Visitors
None
II. Agenda
A. Roll Call G. Treasurer’s Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President’s Report K. New Business
F. Director’s Report L. Adjournment
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III. Discussion and Recommendation
A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm
and led the pledge
to the flag.
B. Minutes
Mr. Shaw moved for adoption of the minutes of May 8, 2002. Mrs.
Boyd seconded. Discussion was held.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd - 6
Noes: None
Motion declared approved. (12/06/02 - 49)
C. Visitor Comments
No comments.
D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the
official minutes.
Mr. Bell received a letter from Senator Larkin thanking him for
applying for a
legislative initiative grant. Due to the high volume of requests, he
was not able to
“roll-over” Mr. Bell’s request for next year. (Letter attached to
official minutes)
Mr. Bell read a letter from Senator Bonacic thanking him for his
letter seeking
Senate Initiative Funding. Mr. Bonacic will let the library know if
funding
becomes available. Since this letter we have been told that we will
be receiving a
$5000 grant from Senator Bonacic.
E. President’s Report
Mr. Bell had a conversation with Supervisor John Ward of the Town of
Wallkill.
Mr. Bell has set up a meeting with the Town Board for June 19th at
7:00pm and
the Board is invited to attend. Mr. Ward is of the opinion that the
Town of
Wallkill is paying to much in the way of taxes. Discussion followed.
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F. Director’s Report
(A copy of the Director’s Report sent to each Board member is
attached to the
official minutes.)
Mr. Gallagher reported that he represented the library on May 30th at
Barbara
Stienstra’s fathers funeral.
The Board discussed setting dates for public hearings on the
expansion of the
district.
G. Treasurer’s Report
Mr. Conway reported on the different accounts and revenues. The
budget has
been 52.84% expended.
H. Library Staff Reports
No report.
I. Committee Reports
Buildings & Grounds Committee: A copy of this report sent to each
Board
member is attached to the official minutes.
Finance Committee: Mr. Berkowitz reported that the committee met
with Mr.
Gallagher and went over the 2003 budget.
Mr. Berkowitz moved that the regular monthly disbursements for May
2002 in
the amount of $71,751.27, having been audited by Ralph Russo and
found to be
correct, be approved. Mr. Shaw seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd - 6
Noes: None
Motion declared approved. (12/06/02 - 50)
Mr. Berkowitz moved that the payroll register of deductions for May 1
($17,315.02), May 15 ($17,587.48) and May 29 ($16,392.74), 2002,
having been
audited by Ralph Russo and found to be correct, be approved. Ms.
Boyd
seconded.
Ayes: Bell, Hutchinson, Russo, Shaw, Boyd, Berkowitz - 6
Noes: None
Motion declared approved. (12/06/02 - 51)
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I. Committee Reports Con’t.
Mr. Berkowitz moved that the manual checks for April & May 2002 in
the
amount of $35,000.00 & $86,854.92, having been audited by Ralph Russo
and
found to be correct, be approved. Mrs. Hutchinson seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Shaw - 6
Noes: None
Motion declared approved. (12/06/02 - 52)
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall
Library
amend the 2002 budget to be increased by the following:
Revenues:L.2705 Gifts & Donations $131.80
Appropriations:L.7410.8521.12.3811.05
Local History Books $131.80
The above amount represents a donation from the Friends of Thrall
Library for books for the Local History Dept.
Revenues:L.2705 Gifts & Donations $3,792.00
Appropriations:L.7410.8200.12.0000.07
Furniture & Equipment $3,792.00
A donation was made by the Friends of Thrall Library for the purchase
of
computer systems for David Moore Heights Branch Library and the
Children’s Dept. at Thrall Library.
Revenues:L.2705 Gifts & Donations $2,993.10
Appropriations:L.7410.8200.12.0000.07
Furniture & Equipment $2,993.10
The Friends of Thrall Library donated funds for the purchase of a new
computer system for the Government Documents Dept.
Mr. Shaw seconded.
Ayes: Bell, Hutchinson, Russo, Shaw, Boyd, Berkowitz - 6
Noes: None
Motion declared approved. (12/06/02 - 53)
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I. Committee Reports Con’t.
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall
Library
accept the following budget transfer:
FROM: L.7410.8441.12.0000.00 Pass-Through from
Middletown School District $1,500.00
TO: L.7410.8440.12.0000.00 Prof. & Technical
Consultant Services $1,500.00
This amount is to help cover the professional services of the
library’s
lawyers fees from 9/2000 - 4/2002 and to cover additional fees for the
balance of 2002.
Mr. Russo seconded.
Ayes: Bell, Hutchinson, Russo, Boyd, Berkowitz, Shaw - 6
Noes: None
Motion declared approved. (12/06/02 - 54)
J. Old Business
Mr. Shaw and Mr. Gallagher reported on the meeting with Bloomingburg
Free
Library representatives. They are attempting to open more hours.
They are
aware of the problems. Discussion followed.
Mr. Berkowitz moved to go into executive session at 8:15pm to discuss
personnel and contractual issues in the proposed 2003 budget.
Ayes: Bell, Hutchinson, Russo, Boyd, Berkowitz, Shaw - 6
Noes: None
Motion declared approved. (12/06/02 - 55)
The Board returned from executive session at 10:06pm.
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K. New Business
The library received a donation from Sandra Strohsahl honoring
Stephen Shaw.
Mr. Russo moved that the Board of Trustees hereby elect to provide
the
additional pension benefits of Section 75-c; Section 75-e; Section
75-g and
Section 75-i of the Retirement and Social Security Law, as presently
or hereafter
amended. Mr. Berkowitz seconded. Discussion followed.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd - 6
Noes: None
Motion declared approved. (12/06/02 - 56)
The Administrative Salary Schedule was approved as presented to the
Board.
The Board presented a gift to Mr. Stephen Shaw as a valuable Board
member.
L. Adjournment
Mr. Russo moved to adjourn the meeting at 10:18pm. Mr. Berkowitz
seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Shaw - 6
Noes: None
Motion declared approved. (12/06/02 - 57)
Respectfully submitted,
Ralph Russo, Secretary
TABLE OF MOTIONS
(02/01/02 - 1) Approval of 12/12/01 minutes
(02/01/02 - 2) Regular monthly disbursements for December.
(02/01/02 - 3) Correction to Transfer #3 (for 7/1/01-12/31/01 budget)
into
insurance.
(02/01/02 - 4) Accept all practices & policies of previous Board.
(02/01/02 - 5) Tabled resolution moving full-time custodians to
clerical unit.
(02/01/02 - 6) Adjournment of January 2nd meeting.
(13/02/02 - 7) Approval of 1/2/02 organizational meeting minutes.
(13/02/02 - 8) Approval of 1/2/02 Regular meeting minutes.
(13/02/02 - 9) Approval of disbursement for payroll & benefits for Dec.
2001.
(13/02/02 - 10) Approval of monthly disbursements for fiscal year
7/1/01-12/31/01.
(13/02/02 - 11) Approval of payroll register of deductions for December
2001.
(13/02/02 - 12) Accepted budget transfer from Furn. & Equip. to
Insurance.
(13/02/02 - 13) Untabled motion (02/01/02 - 5) moving F.T. Custodians to
Clerical Unit.
(13/02/02 - 14) Approved moving Full-time Custodians to Clerical Unit.
(13/02/02 - 15) Amended 2002 budget to increase Furn. & Equip. - balance
of
Centennial checking account
(13/02/02 - 16) Summer Hours effective 6/9 - Regular hours resume 9/7
(13/02/02 - 17) Executive session to discuss personnel.
(13/02/02 - 18) Adjournment of 2/13 meeting.
(13/03/02 - 19) Approval of 2/13/02 minutes.
(13/03/03 - 20) Approval of disbursements for partial payroll 2/6 &
manual checks
(13/03/02 - 21) Approval of payroll register of deductions for 1/23;
2/6; & 2/20/02
(13/03/02 - 22) Approval of regular monthly disbursements for February
2002.
(13/03/02 - 23) Approval of “correction” for payroll deductions.
(13/03/02 - 24) Accepted budget transfer from Pass-Through from district
to
insurance.
(13/03/02 - 25) Budget cuts for 2002 budget.
(13/03/02 - 26) Approved revised Mission Statement.
(13/03/02 - 27) Approved to permit Advest to set-up no charge account.
(13/03/02 - 28) Executive session.
(13/03/02 - 29) Adjournment of 3/13 meeting
(10/04/02 - 30) Approval of 3/13/02 minutes.
(10/04/02 - 31) Approval of disbursements for March 2002
(10/04/02 - 32) Approval of manual checks for February 2002
(10/04/02 - 33) Approval of payroll register deductions for March 6 &
March 20
(10/04/02 - 34) Set dates for Minisink vote.
(10/04/02 - 35) Restrictions on Bloomingburg cardholders.
(10/04/02 - 36) Approval of Bulletin Board & Display Case Policy
(10/04/02 - 37) Approval of Nugent & Haeussler as audit service.
(10/04/02 - 38) Executive session.
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(10/04/02 - 39) Approval of leave without pay for Georgie Cuffee.
(10/04/02 - 40) Adjournment of 4/10/02 meeting.
(08/05/02 - 41) Approval of 4/10/02 Minutes.
(08/05/02 - 42) Bar patron from direct borrowing services.
(08/05/02 - 43) Approval of disbursements for April 2002.
(08/05/02 - 44) Approval of payroll register deductions for April 3 and
April 17, 2002.
(08/05/02 - 45) Accepted amendment to 2002 budget for donations
received.
(08/05/02 - 46) Approved policy and disposition of discarded books.
(08/05/02 - 47) Executive Session 5/8/02.
(08/05/02 - 48) Adjournment of 5/5/02 meeting.
(12/06/02 - 49) Approval of 5/8/02 minutes.
(12/06/02 - 50) Approval of disbursements for May 2002
(12/06/02 - 51) Approval of payroll register deductions for May 1, 15 &
29.
(12/06/02 - 52) Approval of manual checks for April & May 2002.
(12/06/02 - 53) Accepted amendment to 2002 budget
(12/06/02 - 54) Accepted budget transfer.
(12/06/02 - 55) Executive session
(12/06/02 - 56) Resolution authorizing Thrall Public Library District to
be
registered as an independent agency with the NYS Retirement
System.
(12/06/02 - 57) Adjournment of 6/12/02 meeting.